Grant training workshop in Kyrgyzstan

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Grant training workshop in Kyrgyzstan by Howard Brown, Director of Grants and Assistant Principal of YLA (Youth Leadership Academy) of the Clemson University. Organized by the Kelechek HP, partners Hand in Hand in Bishkek and Smile.kg in Osh. Funded by ACCELS.

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Grant training workshop in Kyrgyzstan

  1. 1. Grant Training Workshop Part I Welcome Trainer: Howard Brown, PhD Youth Learning Institute Clemson University
  2. 2. Training Guidelines Ask Questions Respect Differences Have Fun!
  3. 3. Training Objectives  To acquire a better understanding of the grant-writing process  To learn the basic elements of a grant application  To be encouraged to begin writing grants
  4. 4. Popular Grant Myths Myth: Grants are something for nothing – free money Reality: Grants are rational deals between colleagues.
  5. 5. Popular Grant Myths Myth: Writing grant proposals is an ordeal Reality: Proposal writing is predictable and simple
  6. 6. Popular Grant Myths Myth: All you need is one well-written grant proposal Reality: Winning grants depends on pinpointing matches and tailoring proposals
  7. 7. Popular Grant Myths Myth: Grants are awarded to those applicants with the greatest needs Reality: Most grants go to applicants whose proposals seem most likely to deliver services and meet the agency’s goals.
  8. 8. Popular Grant Myths Myth: Successful grant writing requires connections, and I don’t have any Reality: What’s required is the ability to write a quality proposal that is convincing
  9. 9. If I had a grant…..  Think about what your organization would do if it received a grant for $100,000.
  10. 10. Preparation Steps  Needs Assessment – wish list  Research sources of funding  Contact foundations and corporations  Determine eligibility  Begin gathering documents  Look for partners
  11. 11. Organizational Documents  501(c) 3 or legal document  Written description of the organization, history, brochures, activities, target audience  Budget – financial reports for 2 years  Audit report  List of Board Members
  12. 12. The Grant Proposal – Key Elements  Cover Letter  Executive Summary  Narrative  Capacity  Evaluation  Budget  Appendices
  13. 13. Cover Letter  The cover letter may be the most important document in the grant application.
  14. 14. Executive Summary  This is the last thing you write  Take excerpts from your narrative  Keep it to one page
  15. 15. Narrative  Needs Assessment a. Specific problem, opportunity, need and the community involved b. Define the community – demographic data, target audience
  16. 16. Narrative  Program Goals and Objectives a. List overall goals b. List specific objectives or ways to meet the goals c. Target at most three goals d. List the desired outcomes
  17. 17. Narrative  Methodology – describe the process a. Briefly restate the goals b. Clear description and explanation of program scope and activities c. Sequence of activities, staffing d. Timeline of activities
  18. 18. Capacity  Organization identity and purpose, constituents and service area  History, mission and goals  Description of current programs, statistics, strengths  Long-range goals  Evidence of accomplishments  Evidence of fiscal responsibility
  19. 19. Budget  Prepare a budget that is consistent with your narrative  Check the funder’s guidelines on budget restrictions  Do not make the budget top-heavy with personnel  List all donated services (in-kind) including volunteers
  20. 20. Budget  Provide a Budget Rationale that links expenses to proposed activities  See sample budget in handouts
  21. 21. Appendices  First, check to see what is permitted  Verification of tax exempt status  List of officers and board of directors  Financial statements for last fiscal year  Current general operating budget  List of other current funding sources  Resumes/bios of key personnel  Support letters from partners
  22. 22. Essential Tips       Take the first step Start small Ask for help Look for needs close to home –start in the community Find partners and build relationships Be careful what you ask for, you may get it
  23. 23. Assignment for Part II  Make a list of funding needs/projects  Prioritize your list  Write a brief project description  Write a letter of inquiry  Be prepared to share with the group and receive input
  24. 24. Writing a Letter of Inquiry  Introduce your organization  Get to the point of the need request  Give the total cost of the project  Thank funder for their time  Attach supporting documents, brochures

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