QAG | GOMA Asia Pacific Collection Online - Judy Gunning & Fiona Mowat

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Presented by Judy Gunning, Head of Information & Publishing Services and Fiona Mowat, Collection Information Systems Officer, Queensland Art Gallery | Gallery of Modern Art

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QAG | GOMA Asia Pacific Collection Online - Judy Gunning & Fiona Mowat

  1. 1. ASIA PACIFIC COLLECTION ONLINE Supported by the Gordon Darling Foundation
  2. 2. PROJECT BACKGROUND • Aim: to publish a catalogue of the Gallery’s collection of contemporary Asian and Pacific art works online for wider public access • Built on two long-term projects: to upgrade the Gallery’s Collection Management System (CMS); and digitisation of Collection images • Asia Pacific Collection Online is an ongoing project.
  3. 3. ASIA PACIFIC COLLECTION Selected this area of the Collection because: • High profile, significant collection of some 1016 records (642 contemporary Asian; 374 contemporary Pacific) in Jan 2008 • Had accurate and up-to-date catalogue records, many with essay texts • Reasonable number of high-resolution digital scans and transparencies available • Additional impetus of forthcoming Collection- based exhibitions e.g. The China Project (2009)
  4. 4. PROJECT STAGES • KE EMu Collection catalogue • Digital images • Copyright • Art work records and narratives  Online catalogue in October 2008 with 1181 records
  5. 5. * Flat file, UNIX based system, in use since 1989 KE Texpress * Powerful database, does most things we need, but not user friendly * No ability to attach images to catalogue records * Windows compatible relational system KE EMu * Most commonly used data fields mapped across from Texpress * Attach images (scanned transparencies, new digital images) Intranet * Use EMu’s built-in facility to operate through intranet – user friendly Collection * Customised to suit QAG | GoMA staff requirements search * Ability to make multiple images available for each record * Customised intranet search facility for online publication Asia Pacific Collection * Hidden search criteria (eg only finds Contemporary Asian and Pacific works) Online * Copy of database is hosted on external server, outside QAG firewall, and updated nightly
  6. 6. * Hi-res scans copied to central image server, with metadata * Filename: Accession no, sequential number, notes Images * Lo-res jpeg version manipulated to screen size, and attached to Catalogue records in EMu * Automated image load to EMu Multimedia module * Temporary project officer checked Gallery’s files regarding copyright status of each work Copyright * Where no licence was held, artists were contacted and new licences were negotiated. Ongoing process. * As new works are acquired, copyright licences are sent out * Temporary project officer checked and correct catalogue entries Text * Essays and short texts were edited and approved by Curatorial staff before publication
  7. 7. BASIC SEARCH SCREEN
  8. 8. LIST VIEW OF SEARCH RESULTS
  9. 9. CONTACT SHEET VIEW OF SEARCH RESULTS
  10. 10. INDIVIDUAL RECORD VIEW
  11. 11. RECORD VIEW WITH MORE INFORMATION
  12. 12. ENLARGED VIEW OF MAIN IMAGE
  13. 13. USING DETAILED SEARCH
  14. 14. SEARCH RESULT FOR PACIFIC TEXTILES
  15. 15. INDIVIDUAL RECORD VIEW
  16. 16. RECORD VIEW WITH MORE INFORMATION
  17. 17. OUTCOMES In October 2009: • 1376 records + growing • 951 records with at least one image • 703 records with image and copyright cleared • 389 records with narratives • Online access to catalogue of Asian and Pacific art • Improved management of digital images
  18. 18. PROJECT BENEFITS • Increased public access to and profile for the Asian and Pacific collections • Improved photographic and copyright records of art works as well as capture and storage of texts • Forms a basis for further development of resources and services
  19. 19. ISSUES • Internal catalogue vs online public access • Managing workflows and ongoing maintenance and development • Copyright is time consuming • Plan to do it once for the long term but accept there will be aspects that aren’t perfect.
  20. 20. CONTACTS Judy Gunning Head of Information and Publishing Services judy.gunning@qag.qld.gov.au Fiona Mowat Collection Information Systems Officer fiona.mowat@qag.qld.gov.au

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