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QAG | GOMA Asia Pacific Collection Online - Judy Gunning & Fiona Mowat
 

QAG | GOMA Asia Pacific Collection Online - Judy Gunning & Fiona Mowat

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Presented by Judy Gunning, Head of Information & Publishing Services and Fiona Mowat, Collection Information Systems Officer, Queensland Art Gallery | Gallery of Modern Art

Presented by Judy Gunning, Head of Information & Publishing Services and Fiona Mowat, Collection Information Systems Officer, Queensland Art Gallery | Gallery of Modern Art

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    QAG | GOMA Asia Pacific Collection Online - Judy Gunning & Fiona Mowat QAG | GOMA Asia Pacific Collection Online - Judy Gunning & Fiona Mowat Presentation Transcript

    • ASIA PACIFIC COLLECTION ONLINE Supported by the Gordon Darling Foundation
    • PROJECT BACKGROUND • Aim: to publish a catalogue of the Gallery’s collection of contemporary Asian and Pacific art works online for wider public access • Built on two long-term projects: to upgrade the Gallery’s Collection Management System (CMS); and digitisation of Collection images • Asia Pacific Collection Online is an ongoing project.
    • ASIA PACIFIC COLLECTION Selected this area of the Collection because: • High profile, significant collection of some 1016 records (642 contemporary Asian; 374 contemporary Pacific) in Jan 2008 • Had accurate and up-to-date catalogue records, many with essay texts • Reasonable number of high-resolution digital scans and transparencies available • Additional impetus of forthcoming Collection- based exhibitions e.g. The China Project (2009)
    • PROJECT STAGES • KE EMu Collection catalogue • Digital images • Copyright • Art work records and narratives  Online catalogue in October 2008 with 1181 records
    • * Flat file, UNIX based system, in use since 1989 KE Texpress * Powerful database, does most things we need, but not user friendly * No ability to attach images to catalogue records * Windows compatible relational system KE EMu * Most commonly used data fields mapped across from Texpress * Attach images (scanned transparencies, new digital images) Intranet * Use EMu’s built-in facility to operate through intranet – user friendly Collection * Customised to suit QAG | GoMA staff requirements search * Ability to make multiple images available for each record * Customised intranet search facility for online publication Asia Pacific Collection * Hidden search criteria (eg only finds Contemporary Asian and Pacific works) Online * Copy of database is hosted on external server, outside QAG firewall, and updated nightly
    • * Hi-res scans copied to central image server, with metadata * Filename: Accession no, sequential number, notes Images * Lo-res jpeg version manipulated to screen size, and attached to Catalogue records in EMu * Automated image load to EMu Multimedia module * Temporary project officer checked Gallery’s files regarding copyright status of each work Copyright * Where no licence was held, artists were contacted and new licences were negotiated. Ongoing process. * As new works are acquired, copyright licences are sent out * Temporary project officer checked and correct catalogue entries Text * Essays and short texts were edited and approved by Curatorial staff before publication
    • BASIC SEARCH SCREEN
    • LIST VIEW OF SEARCH RESULTS
    • CONTACT SHEET VIEW OF SEARCH RESULTS
    • INDIVIDUAL RECORD VIEW
    • RECORD VIEW WITH MORE INFORMATION
    • ENLARGED VIEW OF MAIN IMAGE
    • USING DETAILED SEARCH
    • SEARCH RESULT FOR PACIFIC TEXTILES
    • INDIVIDUAL RECORD VIEW
    • RECORD VIEW WITH MORE INFORMATION
    • OUTCOMES In October 2009: • 1376 records + growing • 951 records with at least one image • 703 records with image and copyright cleared • 389 records with narratives • Online access to catalogue of Asian and Pacific art • Improved management of digital images
    • PROJECT BENEFITS • Increased public access to and profile for the Asian and Pacific collections • Improved photographic and copyright records of art works as well as capture and storage of texts • Forms a basis for further development of resources and services
    • ISSUES • Internal catalogue vs online public access • Managing workflows and ongoing maintenance and development • Copyright is time consuming • Plan to do it once for the long term but accept there will be aspects that aren’t perfect.
    • CONTACTS Judy Gunning Head of Information and Publishing Services judy.gunning@qag.qld.gov.au Fiona Mowat Collection Information Systems Officer fiona.mowat@qag.qld.gov.au