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Preparing a Grant Application

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M&GSQ Securing Funding Workshop 2009 Brisbane

M&GSQ Securing Funding Workshop 2009 Brisbane

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  • 1. Securing Funding Workshop Brisbane 30 April & 6 May 2009
  • 2. Introduce yourself: • Name • Group or Organisation you represent • Any recent success with funding applications • What you’d like to get from the workshop M&GSQ Securing Funding Workshop 2009
  • 3. Agenda & Folders Day one: •Introduction to grant writing & a range of funding bodies •NLA Community Heritage Grants •Arts Queensland Sector Grants •RADF •Case study •Interviews Day two: •The Budget •Philanthropy & fundraising •Case studies •Interviews THE FOLDERS- Resource for the workshop and Beyond!
  • 4. Handy Hints • Acknowledgement to QCAN & Chris Stannard whose extensive experience as a grant applicant and a peer assessor is reflected in this presentation. • M&GSQ thanks Chris Stannard for permission to use and adapt his presentation. M&GSQ Securing Funding Workshop 2009
  • 5. Handy Hints • About funding bodies, their structures and decision making processes • Designing a project • Project Planning • Application writing • Choosing a funding body M&GSQ Securing Funding Workshop 2009
  • 6. Handy hints • Design the project first. Then design the funding strategy. M&GSQ Securing Funding Workshop 2009
  • 7. Handy hints • Design the project first. Then design the funding strategy. • The project should be part of your strategic plan not an add on because you’ve seen the funding advertised.
  • 8. Handy hints • Design the project first. Then design the funding strategy. • The project should be part of your strategic plan not an add on because you’ve seen the funding advertised. • Only work on projects which are genuinely important.
  • 9. Handy hints • Design the project first. Then design the funding strategy. • The project should be part of your strategic plan not an add on because you’ve seen the funding advertised. • Only work on projects which are genuinely important. • Work with other people on the design of a project, polishing it all the time, until it shines.
  • 10. Handy hints • Design the project first. Then design the funding strategy. • The project should be part of your strategic plan not an add on because you’ve seen the funding advertised. • Only work on projects that are genuinely important. • Work with other people on the design of a project, polishing it all the time, until it shines. • Find the right funding bodies and sponsors.
  • 11. Handy hints • Design the project first. Then design the funding strategy. • The project should be part of your strategic plan not an add on because you’ve seen the funding advertised. • Only work on projects that are genuinely important. • Work with other people on the design of a project, polishing it all the time, until it shines. • Find the right funding bodies and sponsors. • Remember, funding applications are read and assessed by human beings. Write well. Be creative.
  • 12. Handy hints • Design the project first. Then design the funding strategy. • The project should be part of your strategic plan not an add on because you’ve seen the funding advertised. • Only work on projects that are genuinely important. • Work with other people on the design of a project, polishing it all the time, until it shines. • Find the right funding bodies and sponsors. • Remember, funding applications are read and assessed by human beings. Write well. Be creative. • If writing is not your thing, find someone to be your grant writer.
  • 13. How do funding bodies make decisions?
  • 14. How do they make decisions? Applications assessed against criteria based on the program’s aims.
  • 15. How do they make decisions? Arms length funding Peer assessment Internal assessment
  • 16. Arts Queensland State Government Grants for career development (up to $5,000) are assessed internally by staff and are approved by the delegate of the Minister of the Arts. Development and Presentation Grants (up to $50,000) assessed in five steps- a mix of internal, peer and political assessment.
  • 17. Arts Queensland- Sector Project Grants • Step 1: Applications within each artform are short-listed by Arts Queensland staff against the assessment criteria. • Step 2: Industry experts provide written referee reports for short-listed applications using the assessment criteria. • Step 3: The relevant Arts Queensland Director considers the industry expert assessment reports and prepares a list of recommendations within their budget allocation. • Step 4: Recommendations are moderated internally by Arts Queensland before being submitted through the Deputy Director-General, Arts Queensland to the Minister. • Step 5: The Minister determines the funding outcomes. M&GSQ Securing Funding Workshop 2009
  • 18. Arts Queensland major sector grants Arts Qld Staff Check eligibility do short list against the assessment criteria Industry expert Industry expert Industry expert Write referee reports for short-listed applications using the assessment criteria Arts Qld Director The relevant Arts Queensland Each Director considers the Director considers the industry expert assessment reports and prepares a assessmentrecommendations within list of reports and prepares a list of recommendations within their their budget allocation. Moderation by Arts Qld budget allocation. Recommendations are moderated internally by Arts Queensland before being submitted through the Deputy Director-General, Arts Queensland to the Minister. Minister for the Arts M&GSQ Securing Funding Workshop 2009
  • 19. Australia Council CHECK STAFF Staff check eligibility but Grant applications are assessed by peers, defined by the Australia Council as people who, by virtue of their knowledge and experience, are equipped to make a fair and informed assessment of artistic work and grant applications ATSIA LITERATURE MUSIC DANCE THEATRE ARTS VISUAL PARTNERSHIPS COMMUNITY INTER ARTS M&GSQ Securing Funding Workshop 2009
  • 20. Australia Council: Arm’s Length Before the meeting: • Staff check eligibility and register applications on the Council’s computer database. • Staff prepare applications and support material for the Committee assessment meeting. Applications are made into booklets and sent to Committee members. • Peers are invited to participate as advisers to the Committee at the meeting bringing additional expertise and perspectives to the assessment process. • Staff also check and manage any conflicts of interest that Committee members and peers have with applications. M&GSQ Securing Funding Workshop 2009
  • 21. Australia Council: Arm’s Length At the meeting: • Committee members assess your application against the published selection criteria. • Committee members may examine support material at the meeting or by prior arrangement. Committee members may also take into account information from other sources such as: - their attendance at performances and other events; - reports from members of the Register of Peers who may be asked to provide formal assessments of designated works; - reviews, videos and recordings, referee reports and other material; - any previous Australia Council grant acquittal reports and performance agreements you may have had; and - communication with State and Territory agencies. See Example of Assessment Report in Resource Folder M&GSQ Securing Funding Workshop 2009
  • 22. Gambling Community Benefit Fund Applications Assessed for Eligibility The Gambling Community Benefit Fund Committee Queensland Treasurer, Deputy Premier & Minister for Infrastructure M&GSQ Securing Funding Workshop 2009
  • 23. Regional Arts Development Fund Local & State Government partnership Applications Council reps Community reps RADF (appointed) Committee (elected) Local Council Arts Queensland Contributes $ M&GSQ Securing Funding Workshop 2009
  • 24. The funding cycle Application lodged by the funding deadline Administration check eligibility, statistics may or may not fully fund Assessment process conditions of funding: may need Funding agreement to do something extra; must acknowledge funding body, Grant awarded any changes to the project Project commences must be negotiated Project completed Artistic Report & Financial Report Grant acquitted cannot apply again until this is done M&GSQ Securing Funding Workshop 2009
  • 25. Designing a project • Think of your funding application as a project planning tool. M&GSQ Securing Funding Workshop 2009
  • 26. Designing a project • Think of your funding application as a project planning tool. • Think of your funding application as a business proposal. M&GSQ Securing Funding Workshop 2009
  • 27. Workshop Exercise: Designing a project 1. Name of applicant (group/organisation or individual): 2. Think about what you want to do and write it clearly in a short paragraph 3. Think about why you want to do this project: For you, the applicant: For your community For the wider population 4. Give your project a name M&GSQ Securing Funding Workshop 2009
  • 28. Workshop Exercise • 3 Volunteers to be the peer assessment panel. • Volunteer applicants to read their project outline provided by Q1-4. • “Assessors” listen to project outline read by ‘applicants’. • Assessors ask questions to find out what else they’d like to know to help them assess the application. M&GSQ Securing Funding Workshop 2009
  • 29. Help the assessment panel! • Develop your project ideas. • Write your ideas for people who don’t know the nature and value of your project. • Do a project plan. • Talk to others- seek their support. M&GSQ Securing Funding Workshop 2009
  • 30. Exercise Post Workshop: Designing a project 5. Write up your thoughts; not just about your project, but about the background to it; What’s been going on? For your group or your community. What are the issues? What is the need the project will address? This is a thinking exercise to help you formulate your thoughts and find the right words to communicate your project ideas. 6. What will this project achieve? (Project aims) M&GSQ Securing Funding Workshop 2009
  • 31. Homework Exercise: Designing a project 7. Plan your project in stages: Where What needs What will they How much When? Who will do it? will they doing? need? will it cost? get it? M&GSQ Securing Funding Workshop 2009
  • 32. Exercise After the Workshop: Designing a project 8. Think about who else would support this project (community organisations, other individuals, businesses, etc). Make a list: Write a letter, based on your thoughts and project description, asking for a letter of support. What would be in this letter? M&GSQ Securing Funding Workshop 2009
  • 33. Exercise After the Workshop: Designing a project 8. Think about who else would support this project (community organisations, other individuals, businesses, etc). Make a list: Write a letter, based on your thoughts and project description, asking for a letter of support. Ask them: Do you think this is a good project? Why? How would this project benefit you and your community? How might you be involved in the project? How could you support this project? M&GSQ Securing Funding Workshop 2009
  • 34. Designing a project 9. Think about what sort of funding body has aims that would match your aims. • Search for suitable funding bodies. Find out: When their deadlines are Who is eligible What they fund and don’t fund Their criteria for funding What information they want (including budget details) • TALK to the contact officer/s to see if they think your project is a good match to their fund. M&GSQ Securing Funding Workshop 2009
  • 35. Designing a project 10. Fill out the funding application form Answer the questions. Don’t send them an essay. M&GSQ Securing Funding Workshop 2009
  • 36. Designing a project 10. Fill out the funding application form Answer the questions. Don’t send them an essay. Think always about the person reading it. Be clear, don’t waffle and don’t repeat. If writing is not your thing, find someone to be your grant writer. Get other people to read it for sense & to proof read. M&GSQ Securing Funding Workshop 2009
  • 37. Designing a project 10. Fill out the funding application form Answer the questions. Don’t send them an essay. Think always about the person reading it. Be clear, don’t waffle and don’t repeat. If writing is not your thing, find someone to be your grant writer. Get other people to read it for sense & to proof read. Be selective about the support material you send. Make sure it’s good. Send them only as much as they ask for. M&GSQ Securing Funding Workshop 2009
  • 38. Designing a project 10. Fill out the funding application form Answer the questions. Don’t send them an essay. Think always about the person reading it. Be clear, don’t waffle and don’t repeat. If writing is not your thing, find someone to be your grant writer. Get other people to read it for sense & to proof read. Be selective about the support material you send. Make sure it’s good. Send them only as much as they ask for. Ask for what you need. No more, no less. Budget accurately. Include the value of in-kind support. If you don’t think the grant is enough, go elsewhere as well. M&GSQ Securing Funding Workshop 2009
  • 39. Designing a project 10. Fill out the funding application form Answer the questions. Don’t send them an essay. Think always about the person reading it. Be clear, don’t waffle and don’t repeat. If writing is not your thing, find someone to be your grant writer. Get other people to read it for sense & to proof read. Be selective about the support material you send. Make sure it’s good. Send them only as much as they ask for. Ask for what you need. No more, no less. Budget accurately. Include the value of in-kind support. If you don’t think they have enough, go elsewhere as well. Do not rip off artists and other professional workers. INCLUDING YOURSELF! (NAVA Fees schedule- Chapter 5) M&GSQ Securing Funding Workshop 2009
  • 40. Designing a project 10. Fill out the funding application form Answer the questions. Don’t send them an essay. Think always about the person reading it. Be clear, don’t waffle and don’t repeat. If writing is not your thing, find someone to be your grant writer. Get other people to read it for sense & to proof read. Be selective about the support material you send. Make sure it’s good. Send them only as much as they ask for. Ask for what you need. No more, no less. Budget accurately. Include the value of in-kind support. If you don’t think they have enough, go elsewhere as well. Do not rip off artists and other professional workers. INCLUDING YOURSELF! (NAVA Fees schedule- chapter 5) Get advice. Who else can help you? Funding body staff can seldom help you design your project. M&GSQ Securing Funding Workshop 2009
  • 41. Exercise:Finding THE Grant for your project • M&GSQ Grant Handouts in Workshop Folder • These and the application forms and guidelines in the workshop folders are your resources for the Who funds what Quiz. M&GSQ Securing Funding Workshop 2009
  • 42. RECAP:Who Funds What Quiz 1. Gambling Community Benefit Fund/ Jupiters Casino Community Benefit Fund 2a. Eligibility? 2b. Like most funds NO retrospective funding. 2c-d. How will this equipment benefit the community? M&GSQ Securing Funding Workshop 2009
  • 43. RECAP: Who Funds What Quiz Q3. • ARTS QUEENSLAND – REGIONAL ARTS DEVELOPMENT FUND (RADF) • ARTS QUEENSLAND – SECTOR PROJECT GRANTS PROGRAM Development and Presentation Grants Creative Communities M&GSQ Securing Funding Workshop 2009
  • 44. RECAP:Who Funds What Quiz Q3a: • RADF Principle 5 Supporting the participation of community members in arts development projects run by professional artists and artsworkers • RADF Categories of Funding 2. Building community cultural capacity • Objective — for community groups to engage a professional artist or artsworker to work with them on developing their arts practice or to run arts development workshops or community projects. M&GSQ Securing Funding Workshop 2009
  • 45. RECAP: Who Funds What Quiz Q3a cont: 4. Cultural tourism Objective – for projects and activities that focus on communities’ locally distinct arts, culture and heritage both for members of the community and for visitors. M&GSQ Securing Funding Workshop 2009
  • 46. RECAP: Who Funds What Quiz Q3a cont: 5. Contemporary collections/stories Objective — to preserve and provide access to locally held collections of significance, and collect and tell local stories from the past and the present that can demonstrate state and/or local significance. Priorities post 1960’s & Indigenous RADF grants can support: Statement of Significance, documentation, preservation, interpretation projects and collection management training through community-based workshops and community stories documentation, including plays, videos, artwork, digital exhibitions, education programs, oral histories and publications. M&GSQ Securing Funding Workshop 2009
  • 47. RECAP:Who Funds What Quiz Q3b: Arts Queensland: Creative Communities Goal 3: Cultural content with Queensland stories Queensland stories: This goal is focused on celebrating Queensland content by developing work that supports communities to tell a range of unique stories. This goal supports community strengthening through place-based, identity building initiatives and encourages engagement with museums, libraries and galleries. M&GSQ Securing Funding Workshop 2009
  • 48. RECAP:Who Funds What Quiz Q4: • Regional Arts Development Fund 5. Contemporary collections/stories • National Library of Australia- Community Heritage Grants Program M&GSQ Securing Funding Workshop 2009
  • 49. RECAP:Who Funds What Quiz Q5: • DEPARTMENT OF THE ENVIRONMENT, WATER, HERITAGE AND THE ARTS – VISIONS OF AUSTRALIA • Purpose: Provides funding to organisations to develop and tour exhibitions of Australian cultural material across Australia. • Eligible projects: Exhibitions must tour to venues across Australia, one of which must be in different state or territory than the one the tour originated from. M&GSQ Securing Funding Workshop 2009
  • 50. RGAQ Member Funding Q6: • For a volunteer wanting $ to attend a conference or a workshop • For a paid professional wanting $ to attend a conference or a workshop M&GSQ Securing Funding Workshop 2009
  • 51. RGAQ Member Funding Q6 cont: • Grants to assist public galleries/ museums to undertake organisational initiatives. EG: • improvements in the gallery/museum exhibition program such as touring exhibition fees and display improvements. • An appropriate consultant to work with the institution on skill development in areas such as Education and Public Programs; Exhibition Development; or Strategic Planning and Policy Development. • On-site training workshops and seminars in specialist areas such as volunteer recruitment, board management and gallery/museum practice. M&GSQ Securing Funding Workshop 2009
  • 52. SUM UP • Design the project first. Then design the funding strategy. • The project should be part of your strategic plan not an add on because you’ve seen the funding advertised. • Only work on projects that are genuinely important. • Work with other people on the design of a project, polishing it all the time, until it shines. • Do a project plan that answers the questions: What, Why, Who, Where, When, How. • Talk to others- seek their support. M&GSQ Securing Funding Workshop 2009
  • 53. SUM UP • Find the right funding bodies whose aims match your aims; whose funding criteria match your projects outcomes. • Talk to the contact officer/s to see if they think your project is a good match to their fund. • Write your ideas for people who don’t know the nature and value of your project. • Tell them how your project addresses the key words and phrases in the fund’s criteria. • Remember, funding applications are read and assessed by human beings. Write well. Be creative. • If writing is not your thing, find someone to be your grant writer. • Get others to read for sense not just to proof read. M&GSQ Securing Funding Workshop 2009

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