How to-use-the-payment-wizard-in-sap-business-one
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LBSi presentation from May 2012 User Group on How to use the Payment Wizard in SAP Business One

LBSi presentation from May 2012 User Group on How to use the Payment Wizard in SAP Business One

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How to-use-the-payment-wizard-in-sap-business-one How to-use-the-payment-wizard-in-sap-business-one Presentation Transcript

  • Long Business Systems, Inc. (LBSi) Management Software Solutions We help businesses manage for success Cleveland – Columbus – Cincinnati - Pittsburgh
  • Using Payment WizardPresented by: Vicki Smith What does Payment Wizard do? Prerequisites prior to running Authorizations and licenses Selection and General parameters Running the Payment Wizard Payment Run document and report printing
  • What does Payment Wizard do? Generates incoming and outgoing payments in batches Checks and / or Bank Transfers Guides the user thru a step by step process Using Payment Wizard you can: Set the parameters to select only desired documents Pay or receive payments from multiple BP’s at once
  • Prerequisites prior to running The following must be set-up to run Payment Wizard: 1) Banks 2) House banks 3) Payment Methods You may also want to set-up the following: 1) Business Partner Priorities
  • Authorizations & licenses Review user authorizations Go to: Administration > Initial Settings > Authorizations> General Authorizations > Banking Payment Wizard can be performed by: Professional Users Limited Financials Users
  • Step 1 of 8: Payment Run Selection Select to run a new or saved payment run:
  • Step 2 of 8: Payment Run Selection
  • Step 2 of 8: Payment Run Selection Payment Run Name: Enter name for your run or use system default name Payment Run Date: Date that will appear on your checks Next Payment Run Date: Enter next the scheduled run date, * Use this date to filter transactions such as payment discounts Payment Type: Select Incoming, Outgoing or both Payment Means: Select payment means to use on run Document Numbering Series: Specify numbering series to be used Min. Payment Amount: Specify minimum for single transactions or leave blank Bank File Path: Only used if selecting bank transfer BP Reference Number: if checked will display BP document reference number will be displayed instead of SAP document number
  • Step 3 of 8: Payment Run Selection List
  • Step 3 of 8: Payment Run Selection Code From .. To: Specify a range of business partners or leave blank to consider all Expanded Selection Criteria: Select the checkbox to display 5 additional selection criteria from drop downs *use to prioritize your payments using Business Partner > Payment Terms > Priorities Customer or Vendor Group: Select group from drop down list or leave blank to consider all Include Vendor Debit and Check to include business partner with these types of balances. Customer Credit Balances: Default is un-checked. Add to List: Check to add business partners that meet criteria selected Remove Entire List: Check to clear the entire list selected Min. Payment Amount: Specify minimum for single transactions or leave blank Bank File Path: Only used if selecting bank transfer BP Reference Number: If checked will display BP document reference number will be displayed instead of SAP document number
  • Step 4 of 8: Payment Run Selection
  • Step 4 of 8: Payment Run Selection Selection Priority: Select from drop down list priority to sort transaction in run Note: Does not filter any transactions, only sorts Posting Date From.. To: Specify a posting date range to include transactions or manual journal entries within that range. Due Date From.. To: Specify a due date range to include transactions or manual journal entries due within that range. * If tolerance days are used they will be subtracted from the due “to date” entered. Apply to Cash Discount: Select checkbox to apply due date range to all transactions. Checkbox is unchecked by default. * When this box is selected the due date range would not apply to AP transactions with cash discounts. It would consider AP transactions with cash discounts outside of the due date range. Tolerance Days: Specify the number of tolerance days subtract from the original due date entered. Min. Cash Discount: Specify minimum cash discount % to include or leave blank for all Document Date From.. To: Specify a document date range to include transactions or manual journal entries within that range. Balance Due From.. To: Specify a balance due range to include transactions or manual journal entries within that range. Document No. From.. To: Specify a document number range to include transactions or manual journal entries within that range. Include Manual Journal Select to include manual journal entries. Box is checked by default. Entries: Include Negative Transactions Select to include negative transactions for business partners with an with Cumulative Positive overall positive balance. Box is checked by default. Balance
  • Step 5 of 8: Payment Method Selection Criteria Check box next to type of payment being created Make sure that Max. Outgoing Amount is enough to cover selected transactions Note: Amount displayed will be balance of associated G/L account. If needed change amount in Max. Outgoing Amount to cover the payment run
  • Step 6 of 8: Recommendation Report Click Expand All to review detailed transactions recommended Click on checkbox to select or deselect transactions to pay Make partial payments by changing amount in Document Amount Make changes to discounts by changing amounts in Discount % and Discount Amount Click Non-Included Trans. to review any transactions excluded Double click on columns to sort your view
  • Step 7 of 8: Save Options
  • Step 7 of 8: Save Options Save Selection Criteria Only: Saves selection criteria without the recommendation report. *You can not make any changes to payment runs saved this way. Save Recommendations: Saves both the selection criteria and the recommendations report. Open transactions saved this way cannot be cleared in another payment run. They are “tagged” in this saved run. * You can select and deselect transactions in the Recommendations window when loading the “Saved” run Execute Payment Order Run: Used to generate outbound bank files without creating outgoing payments. N/A Execute Payment Run: Create payments and outgoing payment documents. To Delete a Saved Payment In Step 1: Payment Run Selection, Run: 1. Click on Load Saved Payment Run, 2. Right click on the row of the run to remove, 3. Then right click and Cancel to remove
  • Step 8 of 8: Payment Run Summary and Printing Run any desired reports prior to printing checks Click on box for Checks and then Print to print checks
  • Document Printing Selection Criteria Select Checks for Payments Select To Be Printed Choose bank account
  • Print your checks Confirm checks selected are to be printed Validate that next check number displayed is correct to checks on hand Confirm check stock loaded into printer and then print
  • Confirm your checks Confirmed: checks printed correctly Damaged: checks damaged in printing and are automatically voided Unprinted: checks did not print, these check numbers can be reused Note: If checks were printed out of number order, they can be reassigned in the Check No. column
  • Thank you for taking time to participate in the SAPBusiness One User Group Meeting.Please take a few minutes to respond to our surveyand provide us with feedback and suggestions goingforward. o We are always looking for new clients to work with. And we would like to find more clients and partners like you – companies that are engaged, smart, and focused on their future. o Can you help us out by referring LBSi to someone who could benefit from our services?
  • Next Meetings: o Tuesday, June 12, 2012 o Using Outlook Integration o Tuesday, July 17, 2012 o Forecasting
  • Long Business Systems, Inc. (LBSi) Cleveland – Columbus – Cincinnati –Pittsburgh Contact Information: Vicki Smith Senior Consultant email: vicki@lbsi.com Phone: 440-846-8500 ext 22 www.lbsi.com