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Event Costings Up Close
Event Costings Up Close
Event Costings Up Close
Event Costings Up Close
Event Costings Up Close
Event Costings Up Close
Event Costings Up Close
Event Costings Up Close
Event Costings Up Close
Event Costings Up Close
Event Costings Up Close
Event Costings Up Close
Event Costings Up Close
Event Costings Up Close
Event Costings Up Close
Event Costings Up Close
Event Costings Up Close
Event Costings Up Close
Event Costings Up Close
Event Costings Up Close
Event Costings Up Close
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Event Costings Up Close

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  • 1. Rob MorrisonGeneral Manager - FrankstonRSL
  • 2. BUILDING A FUNCTION ROOM- WHY Frankston needed quality room Revenue driver Introduces new people to the venue- How Studied current competitors What size is best fit Ensured flexibility Accommodated requirements of functions- Who Middle/Lower markets (Suited Local Demographic) Associated Groups Birthdays , Low Key Weddings, Etc.
  • 3. TWELVE MONTH SUMMARY 2012Function Type Percentage Conference 31% Finger Food 29% Two Course 13% Three Course 13% Dinner & Show 6% Wake 8%PLUS: BINGO, KINDRED GROUPS, MEETINGS ETC.
  • 4. WEDDING Wendy & Thierry’s Wedding Room set for 90 guests 6 hour room hire (6pm – 12pm) 3 canapés on arrival 3 course dinner Inclusive of tea & coffee Bar tab (beer, wine & soft drinks to the value of $2000) Bridal table – fully skirted Tables to be clothed with overlays and linen napkins Flower centre pieces (large arrangement per table) Chair covers & sashes Place cards (guest supply) Bonbonierre (guest supply) Present table Seating plan Dance floor AV equipment inclusive of 2 microphones MC – supplied by guest Security x 1
  • 5. SPORTS PRESENTATION NIGHT Frankston Football club Room set for 200 2 course dinner (entree, main) Inclusive of tea & coffee 5 hour room hire (donated by venue) 4 hour drinks package Tables to be clothed with overlays and paper coloured napkins Dance floor Candle centre pieces Theme coloured balloons (10 bunches) AV equipment inclusive of projector, laptop & 2 microphones Security x 1
  • 6. 21ST BIRTHDAY Kim’s 21st birthday party Room set cocktail style for 80 Finger food Package –Premium Package (10 pieces per person) Drinks at individuals expense Tables to be clothed and paper coloured napkins Candle centre pieces Theme coloured balloons (6 bunches) Dance floor AV equipment inclusive of projector, laptop & 2 microphones DJ – supplied by guests Security x 1
  • 7. BABBA – DINNER & SHOW PACKAGE Room Set show style for 265 (long tables & chairs) Allocated seating 2 course dinner (main & dessert) Drinks at individuals expense Tables not clothed Paper Napkins Dance floor & Full stage AV equipment supplied by show Security x 1
  • 8. WENDY & THIERRY’S WEDDINGFunction Profit CalculationSALES per headFood (3c + canapes)$5,310 $59Beverages (bar sales per head) $2,000 $22Room Hire $400Theming, Flowers & Decoration$1,465Security Staff $150TOTAL SALES $7,930
  • 9. WENDY & THIERRY’S WEDDINGCOSTSCost of Food$1,350Cost of Beverage $600Wages – Kitchen staff $464 16hrs $29 phWages – Service & bar staff$8065 staff31 hrs $26 phWages - Room set-up, dismantle $156 6hrs $26 phWages - Function manager etc $238 4.5hrs + 4hrs $28 phEntertainment Agent commission $0Security staff hire $150Disposables - paper, linen $78Theming, flowers and decorations $1,301Meals, drinks for entertainers $0Marketing & other costs $0TOTAL COSTS $5,143
  • 10. WENDY & THIERRY’S WEDDINGFunction Profit CalculationTOTAL SALES$9,325TOTAL COSTS $5,143PROFIT $4,182
  • 11. SPORTS PRESENTATION NIGHTFunction Profit CalculationSALES per headFood$5,400 $36Beverages (bar sales per head) $5,400 $36Room Hire $400Theming, Flowers & Decoration$180Security Staff $150TOTAL SALES $11,530
  • 12. SPORTS PRESENTATION NIGHTCOSTSCost of Food$1,650Cost of Beverage $1,620Wages – Kitchen staff $464 16hrs $29 phWages – Service & bar staff$6765 staff26 hrs $26 phWages - Room set-up, dismantle $260 10hrs $26 phWages - Function manager etc $287 10.25hrs $28 phEntertainment Agent commission $0Security staff hire $150Disposables - paper, linen $83Theming, flowers and decorations $195Meals, drinks for entertainers $0Marketing & other costs $400TOTAL COSTS $5,785
  • 13. SPORTS PRESENTATION NIGHTFunction Profit CalculationTOTAL SALES$11,530TOTAL COSTS $5,785PROFIT $5,745
  • 14. 21ST BIRTHDAYFunction Profit CalculationSALES per headFood$1,600 $20Beverages (bar sales per head) $1,680 $21Room Hire $250Theming, Flowers & Decoration$108Security Staff $150TOTAL SALES $3,788
  • 15. 21ST BIRTHDAYCOSTSCost of Food$720Cost of Beverage $501Wages – Kitchen staff $176 6hrs $29 phWages – Service & bar staff$546 21 hrs $26 phWages - Room set-up, dismantle $65 2.5hrs $26 phWages - Function manager etc $140 5hrs $28 phEntertainment Agent commission $0Security staff hire $150Disposables - paper, linen $26Theming, flowers and decorations $90Meals, drinks for entertainers $0Marketing & other costs $0TOTAL COSTS $2,412
  • 16. 21ST BIRTHDAYFunction Profit CalculationTOTAL SALES$3,788TOTAL COSTS $2,412PROFIT $1,376
  • 17. BABBA – DINNER & SHOWFunction Profit CalculationSALES per headFood component $3,807 $27Show component $7,420 $28Beverages (bar sales per head) $3,180 $12Room Hire $0Theming, Flowers & Decoration$8Security Staff $0TOTAL SALES $14,407
  • 18. BABBA – DINNER & SHOWCOSTSCost of Food$1,551Cost of Beverage $954Wages – Kitchen staff $464 16hrs $29 phWages – Service & bar staff$702 27 hrs $26 phWages - Room set-up, dismantle $156 6hrs $26 phWages - Function manager etc $84 3hrs $28 phEntertainment Agent commission $6,600Security staff hire $0Disposables - paper, linen $53Theming, flowers and decorations $0Meals, drinks for entertainers $250Marketing & other costs $150TOTAL COSTS $10,964
  • 19. BABBA – DINNER & SHOWFunction Profit CalculationTOTAL SALES$14,407TOTAL COSTS $10,964PROFIT $3,443

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