PDA Highway Bush Memorial Library, Hamline University Just under 5000 FTE 1800 undergraduates Graduate programs: Education Business, Public Administration, Nonprofit Administration Graduate Liberal Studies, including MFA in Creative Writing
Cooperating Libraries In Consortiumaka CLIC Augsburg College Bethel University and Bethel Seminary Concordia University Hamline University Macalester College Northwestern College St Catherine University University of St Thomas
Our shared Catalog: CLICnet
Dreaming of a Road Trip
Interest in PDA
Article in Chronicle of Higher Education
Planning the Trip Decided to try pilot with ebrary Purchase triggered when patron: Views 10 pages of content Actively uses title for more than 10 minutes Copies or prints pages SUPO (Single User Purchase Option
Packing the Car Establish deposit account (rather than invoiced by title) PDA profile: All ebrary subjects except Military and Naval Sciences and Law Maximum cost: $200 No mediation Narrowed by date: 2010-2011 titles (totaled 8873) Total funds allocated to pilot: $3000
Mapping the Trip Consulted with CLIC libraries Acquisitions and Cataloging Committees Contacted CLIC Systems Manager Needed a load profile to batch load the records Batchloading MARC Edit used to prepare ebrary MARC records Changed the url (856 field) to prepend our proxy address. Added a 947 field to group the MARC records together for easy withdrawal at end of project. Order Record On-the-fly bib record created and one order record attached to invoice the $3000 deposit account.
On the Road: Construction Zone Changes made to catalog after weekly purchases: In OCLC: Find vendor-neutral record and overlay ebrary record with OCLC record Add holding to OCLC In Millennium/catalog: Add LC call number Change 947 Created order records with template for pda purchases Order records included the price in an internal note
On the Road: Potholes Ebrary MARC record 245 not always same as the one listed on the ebrary spreadsheet Other CLIC libraries added their order records to ebrary bib records Deleting 8025 records in Millennium took almost 3 hours Ebrary PDA records were listed first in OPAC search results– patrons of other CLIC libraries wondered why these items were not available to them.
Home Again. Last title purchased on January 4, 2011 46 titles ordered $2998 spent Average cost per title: $64.97 Of the 46 purchased, we already owned 2 in print and had 2 on order Titles removed by ebrary as soon as the money was spent After purchases transferred to OCLC vendor-neutral records, the remaining titles were deleted from Millennium
Reflections on the Trip After initial setup, the workload for TS wasn’t significant(with only 46 titles purchased) If Departmental, rather than General, funds had been used with separate profiles created, workload would have increased For CLICnet, would need to consult further with CLIC Cataloging and Acquisitions committees to address concerns about PDA records CLIC is currently investigating consortialebook purchases, as well as pda.
Reflections on the Trip Collection Development librarians mostly satisfied with the purchases. However, results were somewhat skewed—some departments had been informed of pilot. This resulted in titles being purchased for two subject areas in particular. In the future, if we ran another pilot using general library funds, we would set the criteria for announcing the project. While librarians were satisfied with the results, at this time none of them have committed to using departmental funds for future pdas. A concern of some of the librarians that using PDA on a large scale would diminish the role of collection development staff in the creation of the collection.
Summary from Final ebrary Report
Purchases and Checkout/Ebrary Sessions
Top Ten Titles by Pages Viewed Through 28 February 2011