OALT- Create.Collaborate.Communicate
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OALT- Create.Collaborate.Communicate

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  • Introduction When we were approached about a presenting at the OALT conference, we our session was titled “technology tour bus”. BUT, as we worked and started to plan, the emerging technologies that we’ve been using in our workplace, covered three themes: Create Collaborate Communicate During the next hour we are going to take you on a tour of some of the tools that we use to create, communicate and collaborate with staff, students, faculty. We’ll tell you about some of the tools we have used in the past, how we have replaced those tools with new technologies and some of the challenges we encountered along the way. Now I’m going to hand it over to Christine who’s going to start with an overview of the Mohawk campus libraries.
  • To start, we’d like to give you a brief overview of Mohawk College and the four campus libraries. 107 full-time programs19 apprenticeship programs,Number of Part-time Courses over 1,000 Cooperative Education 32 programsDistance education enrolment has increased 28% in the past 2 years.
  • WHY?Initially…. To assist students with using our resources: library website, databases, citations tools, our new evergreen catalogue, and a room booking system. In the summer of 2009, just when we thought things would slow down with the students gone…We initiated several projects using emerging technologies to create online content.
  • The tutorials covered topics such as:DatabasesSearching the catalogueFormatting bibliographiesBooking study roomsSince then, our list of tutorials has grown
  • Great tool for chat reference. Why?How?Easy to create quick videos, save to Screencast.com, and paste the URL into the chat box or email to a student.
  • If you don’t want to install software, there are two browser-basedscreencast tools that you might want to try are ScreenToaster and screenr.ScreenToasterCan slow down and accelerate sectionsScreenr, you can create screencasts for your followers as easily as you tweet. We tried this but the screencasts can only be saved to Twitter. Might be useful as a way to promote your twitter page.
  • as library professionals we don’t realize how overwhelming the library can be for patrons who are not familiar with the resources and services we offer. Well thought out subject guides can be very useful tools for helping patrons successfully navigate through your library’s resources.Subject guides have been around since the 70s but have changed names and formats over the years. Pathfinders, subject guides, We looked at some of the new technologies available to easily create and edit subject guides and decided on LibGuides.
  • 1. created through a web interface and require no html, java script, or other code knowledge to create.2. hosted server-side (meaning there is no server or upkeep or installation on our end). They back up the pages regularly3. You can 'brand' the pages fairly effectively, making them look like they belong to your library homepage.4. use statistics for individual pages (are they being used?)5. link-checker, which will check and find all broken links for you.6. URL replacer – so if a database URL changes, it will find and replace the URL in all your libguides.7. various 'levels' of editors - which means that you can allow faculty to help contribute to their subject page or course guide.8. Widgets google scholar, polls, suggest a new resource, rss feeds, video, meebo, etc.Four levels of guides: - Program Level: Overview of resources specific to the discipline or subject area.- Course Level: Brief overview and specific to the course.- Assignment/Task Level: Specific to assignment. - Library and Information Resources Level: Cite Your Sources, Career Resources, etc.
  • We are also using new technologies we are using is streaming video technologies? Why?Students- Math videos – produced by the math learning centrecould only take a max of 3 math videos out at a time, and for only 3 daysFaculty
  • We move the file to a microsoft media server: MMS:
  • paid about $11,500 US dollars in 2008. s a series of about 17 modules - and it's a lifetime license- so a onetime fee.  There is another set of Mosby's dvd's (nursing) that we pay $2000 US per year.Licensing- bit of a gray area.
  • Technologies that help us communicate with students and internally. VAL- Seneca, George Brown, Algonquin, St. Clair and Mohawk
  • Requirements for new software:Works well on all computers without using a lot of system resources, and disrupting workflow (runs in background)Intuitive to useAllows for video/audio and text chatsReferenceAllows transferring between callsSimultaneous operatorsCost-effectiveEasy to market to students (widget & branding)Could be integrated into college LMS
  • A queue is online to receive chats from patrons if at least one user assigned to the queue is available. Users can be assigned to queues based on their department or area of expertise. You can create as many users and queues as you wish. Users can be assigned to more than one queue.
  • DEMO NOW!
  • Another social networking tool that we are looking at is Skype.
  • Emerging technologies, Web 2.0, Learning 3.0 or social networking, collaborative tools….. the number of new digital tools available is mind-boggling. These are just a few of the tools that we use in our Library. At the reception last night, in just a few conversations, I had already heard of a few more tools that I’d like to try. Conferences are a great place to learn how other libraries are using emerging technologies. At the Library@Mohawk our use of emerging technologies leads to student success. As Library technicians, knowledge of these technologies help you to build partnerships in your workplace, or strengthen your skills for a new career path.

OALT- Create.Collaborate.Communicate OALT- Create.Collaborate.Communicate Presentation Transcript

  • CreateCollaborateCommunicate
    Effort
    Leads to
    Success!
    Kathy Hicks and Christine Chiasson
    OALT/ABO 37th Annual Conference
    May 6, 2010
  • Mohawk College Fast Facts
    • 10,000 full-time
    • 3,180 apprenticeship
    • 5,000 adult learners
    • 33,500 Continuing Ed
    • 8,500 Distance Ed
  • Mohawk College Libraries
    • Library@Brantford
    • Library@STARRT
    • Library@IAHS
    • Library@Fennell
    • e-Library@Fennell
    Cummings Library and Learning Commons
    Opening Jan 2011
  • Information Staff Wiki
    • easy to use
    • staff contribution
    • document control
    • anytime/anywhere access
    • cost effective
  • The Wiki’s have been a godsend. The success of KIWI lead to an initiative to ‘rid’ ourselves of inconsistent and out of date procedures at 4 campus libraries.
    Debbie Duce
    Manager of Library Operations, Mohawk College
  • Google Docs
    • document sharing
    • upload MS Office files
    • control access
    • anytime, anywhere
    • secure
    • cost effective
  • Google Sites
    • easy start up
    • no HTML knowledge required
    • multiple templates
    • embed content
    • control access
  •  Thinking Outside the Library
    anywhere
    anyhow
    anytime
    anyone
  • Online Guides and Tutorials
    • provide an alternative to in-person reference service or in-class library instruction
    • helpful when answering reference questions, especially when providing step-by-step instructions
  • Camtasia Video Tutorial Project
    Stats
    • 23 instructional videos
    Staffing
    • e-Services Librarian
    • Technicians (6 information services technicians)
  • Screencasting Tools: Camtasia
    Pros
    • more file formats
    • editing
    • pan/zoom 
    Cons
    • $$
    • steep learning curve
    • time-consuming
  • Screencasting Tools: Jing
    Pros
    • free (for now)
    • image and video capture
    • easy sharing via IM/Chat/email
    Cons
    • Flash (swf) file format only
    • 5 minutes recording time (max)
    • no editing
  • Screencasting Tools: Browser-Based
    • MOV & SWF files
    • record audio separately
    • embed webcam in screen capture
    • instant screencasts for Twitter
  • Creating Online Guides
    Subject Guides
    The wide application of
    digital technologies in the library environment has changed the format and content of
    subject guides.
  • Why LibGuides?
    • easy to use
    • hosted server-side
    • branding
    • statistics
    • link checker
    • URL replacer
    • levels of editors
    • widgets
  • Streaming Video Technologies
    Creating a Streaming Media File
    Conversion Utility Programs
    • AVI Converter (converts VOB files to AVI format)
    • TMPGEnc (combine multiple AVI files into a WMV file)
  • Streaming Media Server
    Encoding Process
    A streaming media or streaming video server is a specialized application that runs on an Internet server, usually a separate computer than the Web server.
    mms://vista.mohawkcollege.ca/library/Mickey_Mouse_Monopoly.wmv
  • A custom URL is added to the OPAC
  • Streaming Video Project - Summer 2009
    Stats
    • 129 math VHS & DVDs
    • 88 health science
    • 21 other subjects
    Staffing
    • Systems Librarian
    • 3 - 4 Technicians (technical, licensing, & cataloguing)
    Licensing
    • Streaming rights vary by distributor
    • $$
    • Technology changing faster than copyright
  • Library@Mohawk: History of Virtual Reference
    Collaborative Services
    VAL (Virtual Academic Librarian) 2003- 2007
    askON - 14 colleges
    Mohawk Chat Services
    Trillian & Meebo
    Issues:
    • connecting to all IM providers
    • only one operator at a time
    • missing chats
    • lunch time issues with yahoo and Meebo services
  • Chat Service: Research and Implementation
    Feb 2010 - Research chat software programs for reference and internal communication
    Olark Trillian Astra  LibraryH3lp
    March - Installation and testing of LibraryH3lp
    April 1st - Library launched chat service for both reference service and internal communication.
    April 10th – Partnered with the Admissions & Recruitment departments
  • LibraryH3lp: Why?
    • no login or forms required
    • powerful administrative interface
    • customizable widget
    • simultaneous operators
    • intuitive to use
    • transfer chats to “subject specialists”
    • internal communication system
  • LibraryH3lp Jargon
    Users are staff operators. These are the people who will answer incoming chats using a Jabber Client.
    Queues are public entry points.
    Widget: written in Javascript (most Chat widgets are flash)
    Jabber Clients: Digsby, Pidgin, and Adium (Mac)
  • Digsby Chat Client
    An all-in-one desk top client that manages:
    • LibraryH3lp jabber account
    • other IM accounts
    • email
    • Facebook
    • Twitter
  • Chat Services: What’s next?
    LibraryH3lp
    • more queues (LibGuides, catalogue, RefWorks, databases, Facebook)
    • SMS (Text Messaging)
    • mobile version of the widget
    • more partnerships with college services
    Skype?
    • setup time (too complicated for quick questions)
    • equipment (open office environment)
    • staff comfort with video technologies
  • CreateCollaborateCommunicate
    Effort
    Leads to
    Success!
    In your workplace,
    are you maximizing your use of
    emerging technologies?