Effective use of power point as a presentation


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Effective use of power point as a presentation

  1. 1. ―Effective use of PowerPoint as a presentation tool‖ http://eglobiotraining.com/
  2. 2. INTRODUCTION http://eglobiotraining.com/ Slide presentation software such as PowerPoint has become an ingrained part of many instructional settings, particularly in large classes and in courses more geared toward information exchange than skill development. PowerPoint can be a highly effective tool to aid learning, but if not used carefully, may instead disengage students and actually hinder learning.
  3. 3. ADVANTAGES OF USING POWERPOINT http://eglobiotraining.com/ Potential benefits of using presentation graphics include: Engaging multiple learning styles Increasing visual impact Improving audience focus Providing annotations and highlights Analyzing and synthesizing complexities Enriching curriculum with interdisciplinary Increasing spontaneity and interactivity Increasing wonder
  4. 4. POWERPOINT IS USED FOR: http://eglobiotraining.com/BusinessTrainingEducationalEventsSeminars
  5. 5. Importance of PowerPoint FOR: http://eglobiotraining.com/ Learning Solutions. Power point presentation combines audio and visual both aspects, making it easier to understand for audience. Even the normal teaching or training becomes interactive by just using presentations in lectures. These days school, colleges and institutions are providing tailor made presentations to students for different topics in syllabus of study. That makes learning easier and interactive for students. Corporate Training Session. Power point is an essential ingredient of every corporate training session. Top executives and manager (marketing and sales) use this powerful tool to train their juniors or associates to give them better, interactive and more effective training. Its always beneficial and less time consuming for corporate trainers, if they use these tools in their sessions, it generates more results. Marketing Strategy. Powerful tools and options present in Microsoft power point, makes it easier for people in marketing, advertising, and sales to make presentations for motivation of their subordinates. Inclusion of different types of charts, images, clip-arts, other graphical structures, makes a presentation eye catchy. Animation and sound effects add extra emphasis on these presentations making them look more interactive.
  6. 6. Tips for more effective PowerPoint presentations http://eglobiotraining.com/ Write a script. A little planning goes a long way. Most presentations are written in PowerPoint (or some other presentation package) without any sort of rhyme or reason. That‘s bass-backwards. Since the point of your slides is to illustrate and expand what you are going to say to your audience. You should know what you intend to say and then figure out how to visualize it. Unless you are an expert at improvising, make sure you write out or at least outline your presentation before trying to put together slides. And make sure your script follows good storytelling conventions: give it a beginning, middle, and end; have a clear arc that builds towards some sort of climax; make your audience appreciate each slide but be anxious to find out what‘s next; and when possible, always leave ‗em wanting more.
  7. 7. Tips for more effective PowerPoint presentations http://eglobiotraining.com/ One thing at a time, please. At any given moment, what should be on the screen is the thing you‘re talking about. Our audience will almost instantly read every slide as soon as it‘s displayed; if you have the next four points you plan to make up there, they‘ll be three steps ahead of you, waiting for you to catch up rather than listening with interest to the point you‘re making. Plan your presentation so just one new point is displayed at any given moment. Bullet points can be revealed one at a time as you reach them. Charts can be put on the next slide to be referenced when you get to the data the chart displays. Your job as presenter is to control the flow of information so that you and your audience stay in sync.
  8. 8. Tips for more effective PowerPoint presentations http://eglobiotraining.com/ No paragraphs. Where most presentations fail is that their authors, convinced they are producing some kind of stand-alone document, put everything they want to say onto their slides, in great big chunky blocks of text. Congratulations. You‘ve just killed a roomful of people. Cause of death: terminal boredom poisoning. Your slides are the illustrations for your presentation, not the presentation itself. They should underline and reinforce what you‘re saying as you give your presentation — save the paragraphs of text for your script. PowerPoint and other presentation software have functions to display notes onto the presenter‘s screen that do not get sent to the projector, or you can use note cards, a separate word processor document, or your memory. Just don‘t put it on the screen – and for goodness‘ sake, if you do for some reason put it on the screen, don‘t stand with your back to your audience and read it from the screen!
  9. 9. Tips for more effective PowerPoint presentations http://eglobiotraining.com/ Use images sparingly There are two schools of thought about images in presentations. Some say they add visual interest and keep audiences engaged; others say images are an unnecessary distraction. Both arguments have some merit, so in this case the best option is to split the difference: use images only when they add important information or make an abstract point more concrete. While we‘re on the subject, absolutely do not use PowerPoint‘s built-in clipart. Anything from Office 2003 and earlier has been seen by everyone in your audience a thousand times – they‘ve become tired, used-up clichés, and I hopefully don‘t need to tell you to avoid tired, used-up clichés in your presentations. Office 2007 and non-Office programs have some clipart that isn‘t so familiar (though it will be, and soon) but by now, the entire concept of clipart has about run its course – it just doesn‘t feel fresh and new anymore.
  10. 10. Tips for more effective PowerPoint presentations http://eglobiotraining.com/ Think outside the screen. Remember, the slides on the screen are only part of the presentation – and not the main part. Even though you‘re liable to be presenting in a darkened room, give some thought to your own presentation manner – how you hold yourself, what you wear, how you move around the room. You are the focus when you‘re presenting, no matter how interesting your slides are.
  11. 11. Tips for more effective PowerPoint presentations http://eglobiotraining.com/ Have a hook. Like the best writing, the best presentation shook their audiences early and then reel them in. Open with something surprising or intriguing, something that will get your audience to sit up and take notice. The most powerful hooks are often those that appeal directly to your audience‘s emotions – offer them something awesome or, if it‘s appropriate, scare the pants off of them. The rest of your presentation, then, will be effectively your promise to make the awesome thing happen, or the scary thing not happen.
  12. 12. Tips for more effective PowerPoint presentations http://eglobiotraining.com/ Ask questions. Questions arouse interest, pique curiosity, and engage audiences. So ask a lot of them. Build tension by posing a question and letting your audience stew a moment before moving to the next slide with the answer. Quiz their knowledge and then show them how little they know. If appropriate, engage in a little question-and-answer with your audience, with you asking the questions.
  13. 13. Tips for more effective PowerPoint presentations http://eglobiotraining.com/ Modulate, modulate, modulate. Especially when you‘ve done a presentation before, it can be easy to fall into a drone, going on and on and on and on and on with only minimal changes to your inflection. Always speak as if you were speaking to a friend, not as if you are reading off of index cards (even if you are). If keeping up a lively and personable tone of voice is difficult for you when presenting, do a couple of practice run-throughs. If you still can‘t get it right and presentations are a big part of your job, take a public speaking course or join Toastmasters.
  14. 14. Tips for more effective PowerPoint presentations http://eglobiotraining.com/ Break the rules. As with everything else, there are times when each of these rules – or any other rule you know – won‘t apply. If you know there‘s a good reason to break a rule, go ahead and do it. Rule breaking is perfectly acceptable behaviour – it‘s ignoring the rules or breaking them because you just don‘t know any better that leads to shoddy boring presentations that lead to boredom, depression, psychopathic breaks, and eventually death. And you don‘t want that, do you?
  15. 15. Five rules for more effective presentation http://eglobiotraining.com/Don’t give your presentation software center stage.Create a logical flow to your presentation.Make your presentation readable.Remember, less is more.Do not distribute a handout immediately.
  16. 16. Do‘s and don‘ts of PowerPoint presentations http://eglobiotraining.com/ Don’t read your presentation straight from the slides. If your audience can both read and hear, it‘s a waste of time for you to simply read your slides aloud. Your audience will zone out and stop listening to what you‘re saying, which means they won‘t hear any extra information you include. Instead of typing out your entire presentation, include only main ideas, keywords, and talking points in your slide show text. Engage your audience by sharing the details out loud.
  17. 17. Do‘s and don‘ts of PowerPoint presentation http://eglobiotraining.com/ Do Follow the 5/5/5 rule. To keep your audience from feeling overwhelmed, you should keep the text on each slide short and to the point. Some experts suggest using the 5/5/5 rule: no more than five words per line of text, five lines of text per slide, or five text-heavy slides in a row.
  18. 18. Do‘s and don‘ts of PowerPoint presentations http://eglobiotraining.com/ Do choose readable colours and fonts. Your text should be easy to read and pleasant to look at. Large, simple fonts and theme colours are always your best bet. The best fonts and colours can vary depending on your presentation setting. Presenting in a large room? Make your text bigger than usual so that the people in the back can read it. Presenting with the lights on? Dark text on a light background is your best bet for visibility.
  19. 19. Do‘s and don‘ts of PowerPoint presentations http://eglobiotraining.com/ Don’t overload your presentation with animations. As anyone who‘s sat through a presentation while every letter of every paragraph zoomed across the screen can tell you, being inundated with complicated animations and exciting slide transitions can be extremely irritating. Before including effects like this in your presentation, ask yourself: Would this moment in the presentation be equally strong without an added effect? Does it unnecessarily delay information? If the answer to either question is yes, or even ―maybe,‖ leave out the effect.
  20. 20. Do‘s and don‘ts of PowerPoint presentation http://eglobiotraining.com/ Do use animations sparingly to enhance your presentation. Don‘t take the last tip to mean that you should avoid animations and other effects altogether. When used sparingly, subtle effects and animations can really add to your presentation. For example, having bullet points appear as you address them rather than before can help you keep your audience‘s attention.