Sutton cvs power point handouts

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  • 9.45: As people arrive, teas, coffees 10.00: Welcome: Housekeeping 23/02/2011
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  • Sutton cvs power point handouts

    1. 1. Introduction to PowerPoint 6 th June 2011
    2. 2. Objectives <ul><li>To set-up a presentation from scratch using auto-layout text & content slides </li></ul><ul><li>To change the design and look of the presentation </li></ul><ul><li>To run the presentation, using transitions, effects and timings </li></ul><ul><li>To create handouts and notes slides </li></ul>
    3. 3. Setting up a new presentation <ul><li>Open PowerPoint (Start / All programs / Microsoft Office / PowerPoint) </li></ul><ul><li>Now click on File / New </li></ul>
    4. 4. Title slide <ul><li>Now click on Blank presentation </li></ul><ul><li>Now you have a Title slide where you can enter text into the boxes provided </li></ul><ul><li>  </li></ul>
    5. 5. Formatting text <ul><li>Adding some text </li></ul><ul><li>You can format using the Format tool bar </li></ul><ul><li>Bold, centre, colours, font sizes etc </li></ul><ul><li>Just like in Word </li></ul>
    6. 6. Adding a new slide <ul><li>To add a new slide, select Insert / New Slide </li></ul><ul><li>  </li></ul>
    7. 7. Adding additional slides <ul><li>  A second slide will then appear in the left hand view </li></ul>
    8. 8. Choosing a layout <ul><li>  You can change layouts to suit your needs by selecting one of the options given in the right hand pane </li></ul>
    9. 9. Content layouts Insert table Insert chart Insert media clip Insert smart art graphic Insert picture Insert clip art
    10. 10. Inserting an image <ul><li>Click on Insert image from file </li></ul><ul><li>Find the image you want to insert by navigating to its location on your PC / laptop / memory stick and click on Insert </li></ul><ul><li>Once inserted you can resize the image by selecting it, hovering your cursor over the corner until it changes to and dragging the corner in or out </li></ul><ul><li>Now you have a Title slide where you can enter text into the boxes provided </li></ul><ul><li>  </li></ul>
    11. 11. Exercise 1 <ul><li>Open a new PowerPoint presentation and create 5 slides. </li></ul><ul><li>A title slide </li></ul><ul><li>A text slide with 4 bullet points </li></ul><ul><li>A slide with text and clip art </li></ul><ul><li>A slide with a chart </li></ul><ul><li>A slide with an organisational chart </li></ul>
    12. 12. Changing the Slide Design <ul><li>Click on the Design button </li></ul><ul><li>Now you will see a range of Design Templates to choose from </li></ul><ul><li>  </li></ul>
    13. 13. Changing Colour Schemes <ul><li>Alternatively you can select a range of different Colour Schemes </li></ul><ul><li>  </li></ul>
    14. 14. Exercise 2 <ul><li>Using the slides you have already created have a go at: </li></ul><ul><ul><li>Changing the Design Templates </li></ul></ul><ul><ul><li>Changing the Colour Schemes </li></ul></ul><ul><li>  </li></ul>
    15. 15. Viewing your presentation <ul><li>Go to Slide Show and View Show </li></ul><ul><li>Just clicking on the slide </li></ul><ul><li>will move to the next one – </li></ul><ul><li>but you can also use these </li></ul><ul><li>controls in the bottom left of the screen </li></ul><ul><li>  </li></ul>
    16. 16. Slide transitions <ul><li>Transitions control how the display changes as you move from one slide to another. </li></ul><ul><li>In slide transition, you can change the type of transition, the speed of the transition and the length of time between each slide. </li></ul><ul><li>  </li></ul>
    17. 17. Adding transitions <ul><li>Go to Slide Show / Slide Transition </li></ul><ul><li>  </li></ul>
    18. 18. Adding transitions <ul><li>There are many different options available </li></ul><ul><li>And here you can change the speed and even add sound! </li></ul><ul><li>  </li></ul>
    19. 19. Custom animation <ul><li>This controls how different elements within a slide appear </li></ul><ul><li>By default all elements appear together when moving on to the next slide </li></ul><ul><li>Select the part of the Slide you want to appear and then go to Slide Show / Custom Animation </li></ul><ul><li>  </li></ul>
    20. 20. Next steps <ul><li>On the left hand pane Select Add Effect </li></ul><ul><li>  </li></ul>
    21. 21. Exercise 3 <ul><li>Using the Slide Show you have already created – have a go: </li></ul><ul><ul><li>Adding different Slide Transitions </li></ul></ul><ul><ul><li>Adding different Custom Animations  </li></ul></ul><ul><li>  </li></ul>
    22. 22. Printing handouts <ul><li>Go to File / Print and select Handouts </li></ul><ul><li>Now select how many slides you want appearing on each page </li></ul>
    23. 23. Adding notes <ul><li>To add notes to each slide to aid delivery of the presentation go to View / Notes page </li></ul><ul><li>Now add any reminder / prompt text you may need  </li></ul>
    24. 24. Printing notes <ul><li>To print out each Slide with accompanying notes go to File / Print and then select Notes Pages </li></ul>
    25. 25. Master slides <ul><li>You can create a template slide branded with your organisations colours and logo, which can then be used to create all presentations </li></ul><ul><li>Go to View / Master / Slide Master </li></ul>
    26. 26. Master slides
    27. 27. Best practice – tips <ul><li>Be consistent e.g. text – font / size etc </li></ul><ul><li>Less is more – don’t overload a slide </li></ul><ul><li>Ensure contrast of text / background </li></ul><ul><li>Use images / other media if possible </li></ul><ul><li>Don’t over ‘whizzify’ your slideshow </li></ul><ul><li>Use bullets to make main points </li></ul><ul><li>Don’t just read from the slide </li></ul><ul><li>Practice – be confident with slideshow </li></ul><ul><li>Keep to time but don’t rush </li></ul><ul><li>Don’t just convert your OHP content </li></ul><ul><li>Share! (e.g slideshare.net) </li></ul>
    28. 28. For more help contact: Superhighways 0208 255 8040 [email_address]

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