Nacrc newsletter spring 2013

n The NACRC Bulletin n Spring 2013 n www.nacrc.org
2501 Aerial Center Parkway, Ste. 103, Morrisville, N.C. 27560 |919.459.2080 | 919.459.2075 (f) |info@nacrc.org |www.nacrc.org
V O L U M E 1 7 I S S U E 2 S P R I N G 2 0 1 3
In This IssueFrom the President
Fellow NACRC members,
This year seems to be moving at
“light-speed.” Certainly May in
Colorado brings some good things:
we hope to see spring, April has
been one of the coldest on record
and it marks the end of the
Colorado legislative season!
The NACRC year also has been action packed. We had an
outstanding legislative conference in Washington, D.C., we
have maintained our “once a month” webinars and we are
all currently busy getting ready for our annual conference
in Texas.
Our ListServ has been working overtime! Our members
have had many fantastic questions followed by dozens of
very insightful answers. I can’t believe how receptive our
members are to sharing information with our NACRC
family.
The Executive Committee has been very busy with
discussing “strategic alliances” and we have made
tremendous headway in this area. We hope to have
several exciting announcements at our annual meeting.
While this year is busy, I hope you are making plans to join
us in Texas for a wonderful conference, the induction of
our new officers and some exciting news about the
direction of this outstanding organization.
Respectfully,
Jack Arrowsmith
NACRC President
President’s Message..................................1
Update on the McKenzie Co. Lawsuit......3
NACRC Needs Your kNowledge..............3
Welcome New Members...........................4
NACRC Scholarship Program..................4
Welcome New State Coordinator..............5
2013 ANNUAL CONFERENCE.......6-11
Nominate a Peer for One of
NACRC’s Awards...................................11
State Coordinator Update:
Pennsylvania...........................................12
State Coordinator Update:
Washington............................................12
State Coordinator Update: Utah..............13
State Coordinator Update: Nevada.........13
PRIA Update...........................................14
Board Roster............................................15
Mark Your Calendar................................16

Update on the McKenzie County Lawsuit
By Ann Johnsrud, recorder, McKenzie County, N.D.
McKenzie County and the McKenzie County Recorder Ann Johnsrud were sued by Drawing Solution Inc., a Texas
corporation d/b/a DFW Scanning. DFW Scanning alleged McKenzie County was charging an excessive fee for a bulk request
of electronic records in the Recorder’s Office. DFW Scanning alleged that McKenzie County charged a cost well beyond the
cost to the county to provide said electronic records. DFW Scanning had offered to pay $5,000.00 for ALL electronic records
in the McKenzie County Recorder’s Office but actually felt the fee should not be more than $1,000.00.
McKenzie County has approximately 1.3 million pages stored electronically. By North Dakota Century Code, the recorder
may charge “up to $1.00” per page for a record, no matter the format, paper, microfilm or electronic. Historically, the
McKenzie County Recorder has charged everyone who has asked, 10 cents per page, with index page images at $1.00 per
page for a “bulk” request. Somehow, that doesn’t seem to be an “excessive” charge in light of the cost of computerization
of an office and digitizing and maintaining all of the counties records.
North Dakota recorders have collaborated with various entities and therefore have been successful putting in place legislation
setting fees for copies of records held in the recorder’s office. They were successful with the “up to $1.00” per page fee,
leaving the door open for recorders to charge what they felt was appropriate for their specific situations. They were also
successful in setting in statute a preservation fee of $3.00 per document, which can only be spent on preservation and
computerization in the recorder’s office, with the recorder having control over those funds. In the last legislative session,
ND recorders were able to put in place legislation for a fee of 50 cents per document to be charged for the electronic data
associated with those recorded documents.
January 31, 2013 decision and conclusion by the Judge: Because ND Century Code 11-18-05 is controlling in the case at bar,
the McKenzie County Recorder can charge Drawing Solution up to $1.00 per instrument page when making electronic copies
of its recorded instruments. McKenzie County is charging Drawing Solution well less than the $1.00 cap and is in compliance
with ND Century Code 11-18-05. Therefore Summary Judgment is hereby granted in favor of the Defendants and Drawing
Solutions motion for Summary Judgment is hereby DENIED.
In the Order, the Judge also stated, “Given the above analysis, it is safe to say Drawing Solutions was actually offered quite the
deal compared to what the McKenzie County Recorder could charge for the copies.”
North Dakota recorders feel this puts to rest the issue of what fees can be charged by recorders for documents and data.
NACRC Needs Your kNowledge
NACRC needs your participation to help the webinars continue to be an effective resource for NACRC members. NACRC
webinars are free to members and are an important part of the association’s efforts to ensure its members have the best tools
for success in service.
Your kNowledge Makes a Difference
Suggest a webinar topic
What webinar topic would get your attention? What are the growing concerns for county recorders, election officials and
clerks? Let NACRC know what information would make a difference in your office.
Present a webinar
What’s your specialty? What information do you know that would be beneficial to NACRC members? NACRC wants you to
share your special knowledge and experiences in an educational webinar. This is a great way to become more involved in the
association from the comfort of your home or office.
Contact info@nacrc.org for more information, to suggest a webinar topic or to present a webinar.

Welcome New Members & Referrals!
(since February 15, 2013)
Regular Members:
Lisa Brown, clerk, Oakland County, Mich.
Brenda Chilton, auditor, Benton County, Wash.
Debi Cooper, deputy clerk recorder,
Contra Costa County, Calif.
Matt Crane, clerk and recorder,
Arapahoe County, Colo.
Lynn J. Ellins, county clerk, Doña Ana County, N.M.
Danetta Ford Allen, county clerk,
Rockcastle County, Ky.
Becky Lewallen, clerk, Washington County, Ariz.
Diane Poach, register of deeds, Washburn County, Wis.
Lisa Rowenhorst, election administrator,
Sioux County, Iowa
Stan Stanart, county clerk, Harris County, Tex.
Associate Members:
Jacqueline Coleman, senior administrative manager,
Coconino County, Ariz.
Stuart Holmes, election administrator,
Benton County, Wash.
Kelly Sanders, elections manager,
Humboldt County, Calif.
Jennifer Sharpshair, chief deputy,
Washington County, Ariz.
Jackie Watson, deputy, New Hanover County, N.C.
Beth Wyman, deputy register, Grafton County, N.H.
A special thanks to those who referred
new members this quarter:
Brenda Chilton
Kelley Monahan
Mary Whitley
Patty Hansen
NACRC Scholarship Program
The NACRC Executive Committee is pleased to announce that the NACRC Scholarship program is to be named in memory
of Barbara Frerichs-Mendoza. This change will become effective immediately and will be a wonderful way to honor the
outstanding contributions Barbara made to the world of recording and the success of eRecording. The NACRC Executive
Committee is pleased to be able to honor this true pioneer in eRecording with the Barbara Frerichs-Mendoza Scholarship
Program.
The Scholarship Committee is now accepting applications for the 2013 Annual Conference. Applications must be postmarked
no later than June 1.
For the benefit of NACRC members, the association created the scholarship fund to provide financial assistance to members
who otherwise would be unable to attend the conferences.
Applicants must be:
* NACRC members who have never attended a conference
* Unable to get out-of-state travel funds
* Actively involved at a local/state level
* Nominated by a NACRC member
For additional details on the scholarship application process, please visit www.nacrc.org/scholarships.

Welcome New State Coordinator
NACRC would like to give a warm welcome to new state
coordinator Stuart Holmes, election administrator of
Benton County, Wash.
Does Your State Have a Coordinator?
Below is a list of the states with coordinators already in
place. Is your state represented here? If not, volunteer today
to be the coordinator for YOUR state! Email info@nacrc.org
to become a state coordinator.
Current State Coordinators
Fill the gap in your state! NACRC is looking for individuals who are involved in their state association and who keep up with
legislation that affects their office. A small portion of your time could make a big difference for NACRC members. Contact
info@nacrc.org for more information or to volunteer.
CONNECTICUT
FLORIDA
IDAHO
ILLINOIS
IOWA
MICHIGAN
NEBRASKA
NEVADA
NEW HAMPSHIRE
NEW YORK
NORTH CAROLINA
NORTH DAKOTA
OREGON
PENNSYLVANIA
SOUTH DAKOTA
TENNESSEE
UTAH
WASHINGTON
WYOMING

AnnualBoardandCommitteePlanningMeeting
The Annual Board and Committee Planning Meeting (formerly the Fall Board Meeting) will be held in
conjunction with the Annual Conference July 21-22, in Dallas,TX at the Adolphus Hotel. Planning sessions
will be held for each of NACRC’s Interest Groups to work on the educational programs for the 2014
conference year and the webinars for each group.The Interest Group chairs welcome your input on session
topics, speakers, etc.
On Sunday, July 21, NACRC will conduct the planning session for the upcoming year and network over
dinner. Monday, the group will conduct the board meeting, review our history and provide board training.
The meetings will run from July 21 from 12:30 p.m. – Dinner and July 22 from 8 a.m. – Noon.The
registration fee is $150/ attendee.This fee covers lunch and dinner on July 21 and breakfast on July 22.
Guests are welcome to attend the dinner for an additional fee of $25.The registration for this meeting can
be found on the second page of the Annual Conference online registration.
Sponsor
theAnnualConference
Show your support for NACRC and gain visibility to
attendees about your product or service by sponsoring
the Annual Conference!
First, choose the individual event you would like to
sponsor, and then reference the chart on the sponsorship
form for a complete listing of the benefits available for
each level of sponsorship.
There are several sponsorship opportunities at the NACRC
Annual Conference. Combine a sponsorship with
a booth in theVendor Hall and maximize your
exposure!
EVENTS
• Friday Banquet - $4,000
• Thursday President’s Reception - $3,000
• Luncheon - $2,000 (Choose Friday or Saturday)
• Breakfast - $1,000 (Choose Saturday or Sunday)
• Sunday Board Meeting - $750
• Saturday CPO Reception - $500
• Coffee Break - $500
• Keynote Sponsor- $3,000
• Laptop Kiosk - $500
ReserveYour
VendorBoothTODAY
Reserve your boothTODAY for the Annual Conference on
July 18-21, in Dallas,Texas! Be sure to take advantage of
one of the best ways to get in front of county officials to
show off your products and services by holding a vendor
booth at the Annual Conference.The Annual Conference
provides plenty of opportunities for one-on-one time
with attendees.
Members, want to see your favorite vendor at the Annual
Conference? Email info@nacrc.org and NACRC will
extend an invitation toYOUR vendors of choice.
The NACRC Annual Conference also will host aVendor Fair
starting with the opening reception onThursday, July
18, from 6-7:30 p.m. and running through Friday, July
19. Each vendor will be given 5-10 minutes on Friday
between 8:30-9:30 a.m. to describe their products and
services to the whole group. Breakfast and breaks will be
held in the vendor fair space.
NEW this year! NACRC expanded the normal Friday 15
minute break to 1 HOUR to create theVendor Hour.This
long break on Friday afternoon will give attendees more
time to visit vendor booths.

HotelHighlights
The beautiful Adolphus Hotel will be the home of the 2013 Annual
Conference. Located at 1321 Commerce Street, the Adolphus is in the heart of
historic downtown Dallas.This magnificent luxury hotel was opened in 1912
by the beer baron Adolphus Busch and is now known as the Grande Dame of
downtown Dallas hotels.
For reservations, please call 800.221.9083 or visit the NACRC Annual Conference
webpage to make your reservations online. Be sure to reference NACRC when
making your reservations in order to receive the group rate of $149/night.
Reservations must be made on or before June 17, 5 p.m. ET to secure
the group rate.
• Sixth Floor Museum & JFK Memorial: Of all the tourist attractions in Dallas this
museum is the most famous.The Sixth Floor Museum celebrates the life of President
John F. Kennedy.While you give the museum a visit, you may as well cross two things
to do in Dallas attractions off the list at once by paying a visit to the JFK Memorial.
You’ll get a great sense of the history not just of the life but also of the tragic death
of President Kennedy.
• Frontiers of Flight Museum: This is a very unique museum that will provide fun for
the whole family.There are all kinds of artifacts, special displays and exhibits and
many full-size, real aircraft of various specifications.This includes both planes of all
shapes, functions and technological levels, as well as spacecraft vehicles.
ArticleSource:http://EzineArticles.com/3339839
• Shopping at the Galleria: Whether you are looking for a new piece of clothing or
gadget, or simply want to hang out and wait for your chance to see a possibly famous
passerby, the Galleria is among the fun things to do in Dallas during an afternoon.
• The Cowboys Stadium: The Dallas Cowboys stadium is a monument to everything
that is sports, and specifically football inTexas.Take a trip and a quick tour around the
facility, or if possible check out a game or another event.
• Nasher Sculpture Center and Art: Some of the art pieces will catch you with their
beauty and others will leave you guessing. Additionally, there is a wide variety of other
public art exhibits throughout downtown Dallas. Just walking around, you are bound to
find something interesting.
TourDallaswithNACRC
Join NACRC for a special Dallas HighlightsTour!This tour will take you through
a variety of Dallas landmarks, including the Old Red Courthouse, the JFK
Memorial, Dallas City Hall, Pioneer Plaza (40 bronze longhorns),Thanksgiving
Square, the Arts District (which includes the Morton H. Meyerson Symphony
Hall), McKinney Avenue, homes in Highland Park and much more.
Also included on the tour is a stop at Dealey Plaza for a stroll along the grassy
Knoll and the JFK assassination site before visiting the JFK Exhibit.
The tour will begin at 9 a.m. from the Adolphus Hotel on July 18.Tour tickets
are $99/person.The price includes transportation to the sites and a delicious
Texas-styled lunch in theWest End Historic District.
If you are interested in taking the Dallas HighlightsTour, please select
“Dallas HighlightsTour”on your conference registration form.
ThingsToDoInDallas,Texas
Excerptedfromezinearticles.com,writtenbyBudAnderson
There are a lot of tourist attractions and things to do in Dallas,Texas to make a memorable trip and get to know the city at the same time.Your trip to Dallas can be full of endless activities
and events to make your trip a great one.
BestThingstoDoinDallasTexas

r e g ist r ati o n f o r m
Name:_________________________________________________
Title:__________________________________________________
County/Organization:______________________________________
Address: _______________________________________________
City/State/Zip:___________________________________________
Phone: _________________________________________________
Fax:___________________________________________________
Email: _________________________________________________
Registration Fees:
Full Conference Registration. Please place an“X”in the appropriate box.
q NACRC Member, Early Bird, $275 (registeredonorbeforeJune17,2013)
q NACRC Member, $350 (registeredafterJune17,2013)
q Non-Member Early Bird, $425 (registeredonorbeforeJune17,2013)
q Non-Member, $500 (registeredafterJune17,2013)
q Dallas HighlightsTour, $99 per person
Name: ____________________________________________
q Guest Registration for Banquet, $50
Guest Name: _________________________________________
Accommodations
The Adolphus Hotel is located at 1321 Commerce Street. For reservations, please call 800.221.9083 or visit nacrc.org to make your reservations online. Reference NACRC to receive the group
rate of $149/night. Reservations must be made on or before June 17, 5 p.m. ET to secure the group rate. Check-in time is 3 p.m. and check-out time is 1 p.m.
AirlineTravel
The Adolphus Hotel is located near Dallas Love Feild Airport and Dallas/Ft.Worth Airport.The hotel does not provide any shuttle services.
Dallas HighlightsTour
Tour members will leave with their tour guide for a Dallas HighlightsTour featuring sights such as the Old Red Courthouse, the JFK Memorial, Dallas City Hall, Pioneer Plaza (40 bronze
longhorns),Thanksgiving Square, the Arts District (which includes the Morton H. Meyerson Symphony Hall), McKinney Avenue, homes in Highland Park and much more.The group will
arrive in theWest End Historic District for a deliciousTexas-styled lunch. After lunch, the tour continues to Dealey Plaza for a stroll the grassy Knoll and the JFK assassination site before
visiting the Sixth Floor (JFK Exhibit which chronicles the life, death and legacy of John F. Kennedy.
The tour will begin at 9 a.m. from the Adolphus Hotel on July 18.The price for the tour is $99.This cost includes admission to the Sixth Floor Museum and lunch.
Method of Payment:
q Check enclosed.
Make check payable to NACRC and enclose registration form with your check. Mail to: NACRC, 2501 Aerial Center Parkway, Suite 103, Morrisville, NC 27560.
q Credit Card:
Please visit www.nacrc.org and click on“Annual Conference”under the“Attend”menu item to access the online credit card payment form.
To ensure you meet the early-bird deadline, you may fax your registration form to 919.459.2075, on or before June 17, and send payment separately.You will receive
confirmation via email. For cancellations made before or on July 2, 50 percent of the registration fee will be refunded. No refunds will be given for cancellations after
July 2. Substitutions will be allowed in lieu of refunds.
Phone: 919.459.2080 Fax: 919.459.2075 info@nacrc.org www.nacrc.org

ve n d o r r e g ist r ati o n f o r m
Exhibitor #1
Name:_________________________________________________
Preferred Name for Badge: ____________________________________
Title:__________________________________________________
Email: _________________________________________________
Address: _______________________________________________
City/State/Zip:___________________________________________
Phone: _________________________________________________
Fax:___________________________________________________
Dietary Restrictions? ________________________________________
Phone: 919.459.2080 Fax: 919.459.2075 info@nacrc.org www.nacrc.org
Company Name: ________________________________________________________________________________________________________
Competitors:____________________________________________________________________________________________________________
Booth Registration Fees: Please place an“X”in the appropriate box. Two complimentary conference registrations are included with booth fee.
q Member - 8 x 8 Booth Space, $1,000 q Non-member - 8 x 8 Booth Space, $1,500
(includesmembershipfee)
Exhibitor #2
Name:_________________________________________________
Preferred Name for Badge: ____________________________________
Title:__________________________________________________
Email: _________________________________________________
Address: _______________________________________________
City/State/Zip:___________________________________________
Phone: _________________________________________________
Fax:___________________________________________________
Dietary Restrictions? ________________________________________
Vendor Fair Information: The NACRC Annual Conference will host aVendor Fair starting with the opening reception onThursday, July 18, from 6-8 p.m. and running through Friday,
July 19. The conference typically has 100 attendees made up of county recorders, election officials and clerks from across the country. TheVendor Fair will feature 8 x 8 booths for tabletop
displays. Set up will be onThursday from 2-4 p.m., and breakdown will be after 3:45 p.m. on Friday. Each vendor will be given 5-10 minutes on Friday between 8:30-9:30 a.m. to describe
their products and services to the whole group. Breakfast and breaks will be held in the vendor fair space. The NACRC Banquet will be held on Friday evening at the hotel.
Booth Space: Booth fees include two complimentary conference registrations and meals, booth space, skirted table and two chairs. Pop-up displays are welcome. You may purchase
more than one booth space if your display requires additional space.
Space will be assigned on a first-come, first-served basis, determined by the arrival date of the application AND payment in the NACRC office. Existing NACRC corporate members will be
given priority. Management reserves the right to make accommodations necessary to best serve all vendors. No vendor shall assign, sublet or apportion the whole or any part of space
contracted.
Information including shipping instructions, electrical and phone service request forms, etc. will be forwarded to vendors once theirVendor Registration Form and payment for booth space
have been processed.
Sponsorship Opportunities: There are several sponsorship opportunities available at the 2013 NACRC Annual Conference.Visit www.nacrc.org for additional details or to access the
form. Only members are eligible to sponsor.

Method of Payment:
q Check enclosed. Make check payable to NACRC and enclose registration form with your check. Mail to: NACRC, 2501 Aerial Center Parkway, Suite 103, Morrisville, NC 27560.
q Credit Card: Please visit www.nacrc.org and click on“Annual Conference”under the“Attend”menu item to access the online credit card payment form.
Cancellation Policy: For cancellations made before or on July 1, 50 percent of the vendor booth fee will be refunded. No refunds will be given for cancellations after July 1.

There are several sponsorship opportunities at the NACRC Annual Conference. Combine a sponsorship with a
booth in the Vendor Hall and maximize your exposure!
As a sponsor, your company will gain visibility while supporting the association. Choose the individual event
you would like to sponsor, then reference the chart below for a complete listing of benefits at each level. Only
members are eligible to sponsor. For membership information, visit www.nacrc.org.
SPONSORSHIP OPPORTUNITIES
Name:______________________________ Company:________________________________________________
Address:___________________________________________City, State, Zip:______________________________
Phone:___________________________________ Email:______________________________________________
Method of Payment:
Mail to: NACRC, 2501 Aerial Center Parkway, Suite 103, Morrisville, NC 27560.
Credit Card: Please visit www.nacrc.org and click on “Annual Conference” under the “Attend” menu item
to access the online credit card payment form.
To make a commitment, check the desired event/item(s) above and complete the
form below. Please reply by June 24, 2013, to ensure inclusion in the program and
other printed materials.
EVENTS
□ Friday Banquet -
$4,000
□ Thursday President’s
Reception - $3,000
Luncheon - $2,000
□ Friday □ Saturday
Breakfast - $1,000
□ Friday □ Saturday
□ Sunday
□ Sunday Board
Meeting - $750
□ Saturday CPO
Reception - $500
Coffee Break - $500
Friday AM □ PM □
Saturday AM □ PM □
Sunday AM □
□ Keynote Sponsor-
$3,000
□ Laptop Kiosk - $500
BENEFITS OF SPONSORSHIP Platinum
$4,000 +
Gold
$2,000 +
Silver
$1,000 +
Bronze
< $1,000
Listing on sign during sponsored event    
Listing in the official conference program    
Sponsor ribbons to wear during the entire conference    
Recognition at Welcome Session and Banquet    
Company flier, brochure, etc. handed out at
registration desk
   
Listing in NACRC’s Bulletin published after the
conference
   
Listing on general sponsorship sign    
Listing on the conference page of NACRC website
and in conference promotional materials
   
Company pop-up banner displayed at registration
desk (sponsor must provide own banner)
  
Complimentary ad in the official conference
program

(1/2 page)

(1/4 page)
Company logo on NACRC conference web page 
10-minute timeslot to address conference attendees 
Complimentary vendor booth (incl. two registrations) 

Nominate a Peer for One of NACRC’s Awards
NACRC is now accepting nominations for the coveted awards given out
by the association each year: the Best Practices Award, the Linda S. Carter
Award for Excellence in Government and the Public Official of the Year
Award.
Best Practices Award
This is an opportunity for NACRC members to receive special recognition
in honor of their unique achievements and Best Practices in their respective
fields. NACRC presents Best Practices Awards in the following areas: Court
Administration/Clerk to Board/Vitals & Passports, Election Administration,
Land Records and Records Management.
Be sure to follow the following guidelines when submitting your Best
Practices submission:
• Each Best Practice must be a reflection of a current level of service or
program performed by your office
• All submissions may consist of no more than five pages, including any
supplemental materials
• Each office is limited to one submission
One of the best ways to move our professional standards forward is by
developing information and practices that we can all share and implement in
our jurisdictions. Please visit the NACRC website for more information.
Linda S. Carter Award for Excellence in Government
The Linda S. Carter Award for Excellence in Government was established
by NACRC in 2000 and named for a vibrant and energetic member who was
serving as NACRC’s 2nd Vice President at the time of her death on Aug. 28,
2000. The passion with which Carter served Millard County, Utah, as their
Recorder-Surveyor carried over to her involvement in her state association
and NACRC. Members like Carter provide the strength of our organization;
this award recognizes that type of service.
Nominees for this prestigious award must have exemplified leadership,
provided excellence in his/her office and be of the highest integrity. The
nominee must have maintained membership in NACRC for the past five
years, and have held a leadership role in NACRC by having served as a chair
or co-chair of a committee, as well as on the board of directors. During the
last five years, the nominee must have been active in attending the Legislative
and Annual Conferences, as well as other NACRC events.
Public Official of the Year Award
Each year, the Public Official of the Year Award honors a person who
has exemplified leadership, ingenuity and excellence in his or her office.
Excellence in government is a challenge in our ever-changing world.
Delivering top quality service during good times is easy; only those with
long-term vision are able to continue to deliver quality service in difficult
or challenging times.
The 2013 awards will be presented in July at the NACRC Annual
Conference in Dallas, Texas. Nominations for each of these awards may be
submitted by boards of commissioners or supervisors, state associations or
by an individual recorder, election official or clerk. The deadline for
nominations is Friday, June 21. Nominations should include supporting
documents, such as newspaper articles, resumes and/or letters of support
which illustrate the reasons the nominated individual should receive
the award.

State Coordinator Update: Pennsylvania
By Nancy J. Becker, recorder of deeds, Montgomery County, Penn.
Berks, Bucks, Chester, Lancaster and Montgomery County are some
of the Pennsylvania recorders now issuing Veterans’ Photo ID cards
when they record the Veteran’s DD 214. The card entitles the veteran to
discounts at County businesses. In Montgomery County, we issued over
2,500 Veterans’ Photo ID cards this past year. In 2011, we recorded only
91 DD 214s. This is a great way to encourage veterans to record his or
her DD 214. Montgomery County has almost 200 businesses that offer
veterans a discount or incentive to visit their business.
When we first started issuing the cards in March 2012, I did not realize the positive impact it would have on my staff as well
as the veterans. Our staff meets veterans from World War II, Korea and the Gulf Wars, as well as veterans who have served in
many countries and here in the United States. Our staff hears interesting stories about what the veteran did to serve our great
nation. Before we started the program, most folks were not aware that there is a Recorder of Deeds in every county, and now
our veterans are very aware of recorders and what we do.
The cost to do the program is less than a few thousand dollars. One of the businesses supporting our veterans donated $5,000
to help us continue the program. This money will keep us in cards for several years.
We get letters weekly from our veterans and our businesses thanking us for implementing the program.
Bottom line, it is a way to thank our veterans for their service as well as making our residents aware of the Recorder of Deeds
office. When I recruit businesses, I simply tell them it is the right thing to do. May I suggest you consider implementing a
program in your county? I would be more than happy to share with you how we started our program. It is the right thing
to do.
Pennsylvania
State Coordinator Update: Washington
By Stuart Holmes, election administrator, Benton County, Wash.
The Washington governor called a special session on April 28 because
the Legislature had not finalized the State Budget. The special session
began on May 13 and may last up to 30 days. Prior to the special
session, several cost savings bills passed the legislature. HB 1195,
which will save the State of Washington $800,000, eliminated primaries
for any nonpartisan office with no more than two candidates. Another
cost-savings bill, HB 2033, which would remove the requirement to
publish full text of ballot measures in the printed Voters’ Pamphlet, saving
about $600,000, is still pending in the special session, but is presumed in both the House and Senate budgets.
There hasn’t been any substantial recording legislation this year; however, recording has had some changes this year as
Washington has been issuing same gender marriage licenses since December 2012 following the passing of Referendum 74.
The list of bills that were proposed but did not pass completely out of the legislature include Election Day registration,
pre-registration for 16 year olds, pre-paid ballot postage and ballot drop boxes at every school. Even though these bills did
not pass, I completely expect them to return next year with even more support.
In other news, similar to other states, Washington legislators are trying to catch up with the legalization of marijuana. Also,
there were several unsuccessful bills on gun control and a few bills related to unmanned drones. The big story lately is a voter
passed initiative requiring a two-thirds vote of the legislature (I-1053) to raise taxes was declared unconstitutional. Voters have
passed the initiative five times, as recently as November 2012. However, not to be denied, Initiative activist Tim Eyman is now
circulating a state constitutional amendment to make the two-thirds majority permanent.
washington

State Coordinator Update: Utah
By Laile Lomax, chief deputy recorder, Davis County, Utah
The Utah Association of Counties (UAC) recently met for their 2013 Management
Conference. The conference was held in Provo, Utah County, at the Utah Valley
Convention Center. This was an opportunity to attend classes offering training and
information for the county officials. As part of the diverse agenda offered by UAC, a
morning of General Breakouts was held. In addition to NACRC’s important focus on
our interest group areas, we know it’s also important to remember general management
and interpersonal techniques to create a well-run office.
The breakout sessions offered a wide variety of instruction, including “Human Behavior
101” taught by Executive Coach Kim Giles to help county executives understand and interact
better with the human race. She taught association members how to eliminate office drama,
lessen annoying behavior, manage difficult people and gain clarity about the human race. Also, introduced by Coach Kim
was the Validation Formula: to edify each person I talk to and make them feel valued, which will build a relationship of trust
where respectful communication can happen.
Another executive level breakout session was “Promoting County Programs and Services” which was presented by David
Hemingway. Zions Bank has been a key partner with counties for many years and Mr. Hemingway shared how Zions uses
its digital channel to help promote county programs and services.
The UAC Management Conference was an excellent opportunity to “hob-nob” with county peers and come away well
instructed and edified in your county position.
utah
State Coordinator Update: Nevada
By Deborah Conway, recorder, Clark County, Nev.
Kathy Burke, long serving Washoe County Recorder, recently retired after many years of
dedicated service. The Board of County Commissioners in Washoe County, Nev., appointed
Larry Burtness, the assistant county recorder, to serve the remainder of the term as county
recorder for Washoe.
The Nevada Recorder’s Association has been very active at the State Legislature this year and is
attempting to get the Redaction Bill deadline modified to allow more time to comply. So far, the
amendment has passed the Senate. The Association President Karen Ellison, Douglas County
Recorder, along with Alan Glover, former Assemblyman and Carson City Clerk/Recorder, have
successfully led several attempts by the Association to change legislation impacting the recording
industry.
Clark County Recorder Debbie Conway, in Las Vegas, has launched two recent technological
innovations. One is a Marriage Certificate Kiosk that was developed in-house. The kiosk has
been placed in the lobby of the office and it produces certified copies of Marriage Certificates.
Customers pay using their credit cards. The Recorder also introduced a Mobile Application
feature which is used often by out-of-state and overseas customers. The Mobile Application
allows the customers to search the records and order their documents by accessing the internet
web feature on their cell phones, and then pay for the order using their credit cards.
nevada
Marriage Certificate Kiosk
in Clark County, Nev.

PRIA Announces 900 Counties Now eRecording
The number of recording jurisdictions that are electronically recording documents reached the 900 mark on April 11
according to Kay Wrucke, recorder, Martin County, (Minn.), and president of the Property Records Industry Association
(PRIA). Electronic recording (eRecording) is the automated process in a land records office of receipt, examination, fee
calculation and payment, endorsing of recording information and return of recorded electronic documents to the submitter.
“This milestone is particularly meaningful because ‘900’ represents approximately 25 percent of the total number of recording
jurisdictions in the country,” according to Wrucke.
“Between June 2012 and April 2013, the number of counties committing to the eRecording process increased by 9 percent,”
said Washoe County (Nev.) Recorder and PRIA Technology Committee Co-chair, Larry Burtness. “As the PRIA eRecording
standards continue to mature, the number of counties leveraging this technology continues to expand.”
According to PRIA’s tracking system, it took from the late 1990s until August 2006 to reach the 200 eRecording counties
mark. Over 1,000 counties are expected to be electronically recording documents by the end of 2013.
PRIA, the national standard-setting body for the land records industry, maintains a list of counties that have implemented
eRecording technology and posts the list on the association’s Website (www.pria.us). The list includes counties whose
implementations have been confirmed by PRIA.
“We are confident the actual number of eRecording counties is higher than what we publish, but the list is limited to those
counties that have been accurately verified,” said eRecording eXcellence Work Group Co-Chair, Chris Walker, clerk in Jackson
County, Ore.
“Working internally through its Technology Committee and eRecording eXcellence Work Group, PRIA has steadily and
conscientiously developed XML standards while promoting industry adoption of this essential technology,” said Technology
Committee Co-Chair Kate Teal, Ernst Publishing. “eRecording is experiencing unprecedented success with recorders who
have installed the technology, most of whom report significant savings in their office operations.”
The eRecording process also provides a competitive edge to the firms that
submit documents to the recorders electronically, by decreasing
turnaround time and speeding up the transaction process.
Specific questions on eRecording can be directed to the PRIA
offices at info@pria.us.

2012-13 NACRC Board of Directors
EXECUTIVE BOARD
President
Jack Arrowsmith
Clerk & Recorder
Douglas County
P.O. Box 1360
Castle Rock, CO 80104
303.886.4222
303.814.2750 (f)
jarrowsm@douglas.co.us
1st Vice President
Richard Maughan
Recorder
Davis County
P.O. Box 618
Farmington, UT 84025
801.451.3225
801.451.3141 (f)
rmaughan@co.davis.ut.us
2nd Vice President
Neal Kelley
Registrar of Voters
Orange County
P.O. Box 11298
Santa Ana, CA 92711
714.567.7620
714.567.7627 (f)
neal.kelley@rov.ocgov.com
3rd Vice President
Ann Johnsrud
Recorder
McKenzie County
201 Fifth St. N.W. Ste. 523
Watford City, ND 58854
701.444.3616
701.444.3902 (f)
ajohnsrud@co.mckenzie.nd.us
Secretary
Larry Burtness
Chief Deputy Recorder
Washoe County
P.O. Box 11130
Reno, NV 89520
775.328.3661
775.325.8010 (f)
lburtness@washoecounty.us
Treasurer
Norman Johnson
Clerk/Auditor
San Juan County
P.O. Box 338
Monticello, UT 84535
435.587.3223
435.587.2425 (f)
njohnson@sanjuancounty.org
DIRECTORS
Annette Hill (2013)
Assistant Commissioner -
City Register
New York City Department
of Finance
66 John Street 13th Floor
New York, NY 10038
212.361.7130
212.361.7132 (f)
hilla@finance.nyc.gov
Larry Swales (2013)
Chancery Clerk
Rankin County
P.O. Box 700
Brandon, MS 39043
601.825.1469
601.824.7116 (f)
lswales@rankincounty.org
Joseph Camposeo (2014)
Town Clerk
Manchester
41 Center St.
Manchester, CT 06040
860.647.3037
860.647.3029 (f)
jcampose@manchesterct.gov
Mary Hollinrake (2014)
Clerk/Register of Deeds
Kent County
300 Monroe Ave. N.W.
Grand Rapids, MI 49503
616.632.7663
616.632.7645 (f)
mary.hollinrake@kentcountymi.gov
Arthur Johnston (2014)
Chancery Clerk
Madison County
P.O. Box 404
146 West Center St.
Canton, MS 39046
601.855.5526
601.855.5759 (f)
johnston@madison-co.com
Joy Streater (2014)
County Clerk
Comal County
150 N. Seguin Ste. 101
New Braunfels, TX 78130
830.221.1234
830.620.3410 (f)
cckajs@co.comal.tx.us
Nancy Becker (2015)
Recorder of Deeds
Montgomery County
One Montgomery Plaza, Ste. 303
Norristown, PA 19404
610.278.3055
610.278.3869 (f)
nbecker@montcopa.org
Carye Blaney (2015)
County Clerk
Monongalia County
243 High St., Room 123
Morgantown, WV 26505
304.291.7255
304.291.7233 (f)
cblaney@monongaliacountyclerk.com
Marilyn Gillette (2015)
Clerk
Tooele County
47 S. Main
Tooele, UT 84074
435.843.3140
435.882.7317 (f)
mgillette@co.tooele.ut.us
Mary Perry (2015)
Recording Clerk
Macon County
101 E. Rosa Parks Blvd.
Tuskegee, AL 36083
334.724.2611
334.724.2512(f)
maelu51@msn.com
Joyce Watts (2015)
Clerk/Register of Deeds
Allegan County
113 Chestnut St. Courthouse
Allegan, MI 49010
269.673.0291
269.673.0298 (f)
jwatts@allegancounty.org
NACo REPRESENTATIVE
Patty O’Connor (2014)
Director Taxpayer Services
Blue Earth County
P.O. Box 3567
Mankato, MN 56002
507.304.4300
507.304.4075 (f)
patty.oconnor@
blueearthcountymn.gov
PAST PRESIDENTS
Carol Foglesong (2011-12)
Assistant Comptroller
Orange County Comptroller’s Office
P. O. Box 38
Orlando, FL 32802
407.836.5982
407.836.5599 (f)
carol.foglesong@occompt.com
Jack Cunningham (2010-11)
Clerk
Kane County
719 Batavia Bldg. B
Geneva, IL 60134
630.232.5999
630.208.8112 (f)
cunninghamjohn@co.kane.il.us
Kay Wrucke (2009-10)
Recorder
Martin County
P.O. Box 785
Fairmont, MN 56031
507.238.3202
507.235.8537 (f)
kay.wrucke@co.martin.mn.us
Kathi Guay (2007-08)
Register of Deeds
Merrimack County
P. O. Box 248
Concord, NH 03302
603.228.0101
603.226.0868 (f)
klguay@gmail.com
Sue Baldwin (2006-07)
Director of Records
Broward County
115 S. Andrews Ave. Room 120
Ft. Lauderdale, FL 33301
954.357.7271
954.357.5573 (f)
sbaldwin@broward.org
Mark Monacelli (2004-05)
Recorder
St. Louis County
P.O. Box 157
Duluth, MN 55801-0157
218.726.2675
218.725.5052 (f)
monacellim@co.st-louis.mn.us
John Frey (2002-03)
Circuit Court Clerk
Fairfax County
4110 Chain Bridge Road
Fairfax, VA 22030
703.246.2770
703.273.6564 (f)
john.frey@co.fairfax.va.us
STAFF
Katee Sissler
Executive Director
IMI Association Executives Inc.
2501 Aerial Center Pkwy. Ste. 103
Morrisville, NC 27560
919.459.2080
919.459.2075 (f)
info@nacrc.org
Erin Huber
Administrative Manager
IMI Association Executives Inc.
2501 Aerial Center Pkwy. Ste. 103
919.459.2080
919.459.2075 (f)
erinh@imiae.com

Presorted
First-Class Mail
U.S. Postage
PAID
Raleigh, N.C.
Permit No. 60
NACRC
2501Aerial Center Parkway, Suite 103
Mark Your Calendar
July 18-21, 2013 Annual Conference, Dallas, Texas

Nacrc newsletter spring 2013

Recommended

Recommended

More Related Content

Similar to Nacrc newsletter spring 2013

Similar to Nacrc newsletter spring 2013 (20)

Recently uploaded

Recently uploaded (20)

Nacrc newsletter spring 2013