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Nacrc newsletter spring 2013 Nacrc newsletter spring 2013 Document Transcript

  • page 1 n The NACRC Bulletin n Spring 2013 n www.nacrc.org 2501 Aerial Center Parkway, Ste. 103, Morrisville, N.C. 27560 |919.459.2080 | 919.459.2075 (f) |info@nacrc.org |www.nacrc.org V O L U M E 1 7 I S S U E 2 S P R I N G 2 0 1 3 In This IssueFrom the President Fellow NACRC members, This year seems to be moving at “light-speed.” Certainly May in Colorado brings some good things: we hope to see spring, April has been one of the coldest on record and it marks the end of the Colorado legislative season! The NACRC year also has been action packed. We had an outstanding legislative conference in Washington, D.C., we have maintained our “once a month” webinars and we are all currently busy getting ready for our annual conference in Texas. Our ListServ has been working overtime! Our members have had many fantastic questions followed by dozens of very insightful answers. I can’t believe how receptive our members are to sharing information with our NACRC family. The Executive Committee has been very busy with discussing “strategic alliances” and we have made tremendous headway in this area. We hope to have several exciting announcements at our annual meeting. While this year is busy, I hope you are making plans to join us in Texas for a wonderful conference, the induction of our new officers and some exciting news about the direction of this outstanding organization. Respectfully, Jack Arrowsmith NACRC President President’s Message..................................1 Update on the McKenzie Co. Lawsuit......3 NACRC Needs Your kNowledge..............3 Welcome New Members...........................4 NACRC Scholarship Program..................4 Welcome New State Coordinator..............5 2013 ANNUAL CONFERENCE.......6-11 Nominate a Peer for One of NACRC’s Awards...................................11 State Coordinator Update: Pennsylvania...........................................12 State Coordinator Update: Washington............................................12 State Coordinator Update: Utah..............13 State Coordinator Update: Nevada.........13 PRIA Update...........................................14 Board Roster............................................15 Mark Your Calendar................................16
  • page 3 n The NACRC Bulletin n Spring 2013 n www.nacrc.org 2501 Aerial Center Parkway, Ste. 103, Morrisville, N.C. 27560 |919.459.2080 | 919.459.2075 (f) |info@nacrc.org |www.nacrc.org Update on the McKenzie County Lawsuit By Ann Johnsrud, recorder, McKenzie County, N.D. McKenzie County and the McKenzie County Recorder Ann Johnsrud were sued by Drawing Solution Inc., a Texas corporation d/b/a DFW Scanning. DFW Scanning alleged McKenzie County was charging an excessive fee for a bulk request of electronic records in the Recorder’s Office. DFW Scanning alleged that McKenzie County charged a cost well beyond the cost to the county to provide said electronic records. DFW Scanning had offered to pay $5,000.00 for ALL electronic records in the McKenzie County Recorder’s Office but actually felt the fee should not be more than $1,000.00. McKenzie County has approximately 1.3 million pages stored electronically. By North Dakota Century Code, the recorder may charge “up to $1.00” per page for a record, no matter the format, paper, microfilm or electronic. Historically, the McKenzie County Recorder has charged everyone who has asked, 10 cents per page, with index page images at $1.00 per page for a “bulk” request. Somehow, that doesn’t seem to be an “excessive” charge in light of the cost of computerization of an office and digitizing and maintaining all of the counties records. North Dakota recorders have collaborated with various entities and therefore have been successful putting in place legislation setting fees for copies of records held in the recorder’s office. They were successful with the “up to $1.00” per page fee, leaving the door open for recorders to charge what they felt was appropriate for their specific situations. They were also successful in setting in statute a preservation fee of $3.00 per document, which can only be spent on preservation and computerization in the recorder’s office, with the recorder having control over those funds. In the last legislative session, ND recorders were able to put in place legislation for a fee of 50 cents per document to be charged for the electronic data associated with those recorded documents. January 31, 2013 decision and conclusion by the Judge: Because ND Century Code 11-18-05 is controlling in the case at bar, the McKenzie County Recorder can charge Drawing Solution up to $1.00 per instrument page when making electronic copies of its recorded instruments. McKenzie County is charging Drawing Solution well less than the $1.00 cap and is in compliance with ND Century Code 11-18-05. Therefore Summary Judgment is hereby granted in favor of the Defendants and Drawing Solutions motion for Summary Judgment is hereby DENIED. In the Order, the Judge also stated, “Given the above analysis, it is safe to say Drawing Solutions was actually offered quite the deal compared to what the McKenzie County Recorder could charge for the copies.” North Dakota recorders feel this puts to rest the issue of what fees can be charged by recorders for documents and data. NACRC Needs Your kNowledge NACRC needs your participation to help the webinars continue to be an effective resource for NACRC members. NACRC webinars are free to members and are an important part of the association’s efforts to ensure its members have the best tools for success in service. Your kNowledge Makes a Difference Suggest a webinar topic What webinar topic would get your attention? What are the growing concerns for county recorders, election officials and clerks? Let NACRC know what information would make a difference in your office. Present a webinar What’s your specialty? What information do you know that would be beneficial to NACRC members? NACRC wants you to share your special knowledge and experiences in an educational webinar. This is a great way to become more involved in the association from the comfort of your home or office. Contact info@nacrc.org for more information, to suggest a webinar topic or to present a webinar.
  • page 4 n The NACRC Bulletin n Spring 2013 n www.nacrc.org 2501 Aerial Center Parkway, Ste. 103, Morrisville, N.C. 27560 |919.459.2080 | 919.459.2075 (f) |info@nacrc.org |www.nacrc.org Welcome New Members & Referrals! (since February 15, 2013) Regular Members: Lisa Brown, clerk, Oakland County, Mich. Brenda Chilton, auditor, Benton County, Wash. Debi Cooper, deputy clerk recorder, Contra Costa County, Calif. Matt Crane, clerk and recorder, Arapahoe County, Colo. Lynn J. Ellins, county clerk, Doña Ana County, N.M. Danetta Ford Allen, county clerk, Rockcastle County, Ky. Becky Lewallen, clerk, Washington County, Ariz. Diane Poach, register of deeds, Washburn County, Wis. Lisa Rowenhorst, election administrator, Sioux County, Iowa Stan Stanart, county clerk, Harris County, Tex. Associate Members: Jacqueline Coleman, senior administrative manager, Coconino County, Ariz. Stuart Holmes, election administrator, Benton County, Wash. Kelly Sanders, elections manager, Humboldt County, Calif. Jennifer Sharpshair, chief deputy, Washington County, Ariz. Jackie Watson, deputy, New Hanover County, N.C. Beth Wyman, deputy register, Grafton County, N.H. A special thanks to those who referred new members this quarter: Brenda Chilton Kelley Monahan Mary Whitley Patty Hansen NACRC Scholarship Program The NACRC Executive Committee is pleased to announce that the NACRC Scholarship program is to be named in memory of Barbara Frerichs-Mendoza. This change will become effective immediately and will be a wonderful way to honor the outstanding contributions Barbara made to the world of recording and the success of eRecording. The NACRC Executive Committee is pleased to be able to honor this true pioneer in eRecording with the Barbara Frerichs-Mendoza Scholarship Program. The Scholarship Committee is now accepting applications for the 2013 Annual Conference. Applications must be postmarked no later than June 1. For the benefit of NACRC members, the association created the scholarship fund to provide financial assistance to members who otherwise would be unable to attend the conferences. Applicants must be: * NACRC members who have never attended a conference * Unable to get out-of-state travel funds * Actively involved at a local/state level * Nominated by a NACRC member For additional details on the scholarship application process, please visit www.nacrc.org/scholarships.
  • page 5 n The NACRC Bulletin n Spring 2013 n www.nacrc.org 2501 Aerial Center Parkway, Ste. 103, Morrisville, N.C. 27560 |919.459.2080 | 919.459.2075 (f) |info@nacrc.org |www.nacrc.org Welcome New State Coordinator NACRC would like to give a warm welcome to new state coordinator Stuart Holmes, election administrator of Benton County, Wash. Does Your State Have a Coordinator? Below is a list of the states with coordinators already in place. Is your state represented here? If not, volunteer today to be the coordinator for YOUR state! Email info@nacrc.org to become a state coordinator. Current State Coordinators Fill the gap in your state! NACRC is looking for individuals who are involved in their state association and who keep up with legislation that affects their office. A small portion of your time could make a big difference for NACRC members. Contact info@nacrc.org for more information or to volunteer. CONNECTICUT FLORIDA IDAHO ILLINOIS IOWA MICHIGAN NEBRASKA NEVADA NEW HAMPSHIRE NEW YORK NORTH CAROLINA NORTH DAKOTA OREGON PENNSYLVANIA SOUTH DAKOTA TENNESSEE UTAH WASHINGTON WYOMING
  • AnnualBoardandCommitteePlanningMeeting The Annual Board and Committee Planning Meeting (formerly the Fall Board Meeting) will be held in conjunction with the Annual Conference July 21-22, in Dallas,TX at the Adolphus Hotel. Planning sessions will be held for each of NACRC’s Interest Groups to work on the educational programs for the 2014 conference year and the webinars for each group.The Interest Group chairs welcome your input on session topics, speakers, etc. On Sunday, July 21, NACRC will conduct the planning session for the upcoming year and network over dinner. Monday, the group will conduct the board meeting, review our history and provide board training. The meetings will run from July 21 from 12:30 p.m. – Dinner and July 22 from 8 a.m. – Noon.The registration fee is $150/ attendee.This fee covers lunch and dinner on July 21 and breakfast on July 22. Guests are welcome to attend the dinner for an additional fee of $25.The registration for this meeting can be found on the second page of the Annual Conference online registration. Sponsor theAnnualConference Show your support for NACRC and gain visibility to attendees about your product or service by sponsoring the Annual Conference! First, choose the individual event you would like to sponsor, and then reference the chart on the sponsorship form for a complete listing of the benefits available for each level of sponsorship. There are several sponsorship opportunities at the NACRC Annual Conference. Combine a sponsorship with a booth in theVendor Hall and maximize your exposure! EVENTS • Friday Banquet - $4,000 • Thursday President’s Reception - $3,000 • Luncheon - $2,000 (Choose Friday or Saturday) • Breakfast - $1,000 (Choose Saturday or Sunday) • Sunday Board Meeting - $750 • Saturday CPO Reception - $500 • Coffee Break - $500 • Keynote Sponsor- $3,000 • Laptop Kiosk - $500 ReserveYour VendorBoothTODAY Reserve your boothTODAY for the Annual Conference on July 18-21, in Dallas,Texas! Be sure to take advantage of one of the best ways to get in front of county officials to show off your products and services by holding a vendor booth at the Annual Conference.The Annual Conference provides plenty of opportunities for one-on-one time with attendees. Members, want to see your favorite vendor at the Annual Conference? Email info@nacrc.org and NACRC will extend an invitation toYOUR vendors of choice. The NACRC Annual Conference also will host aVendor Fair starting with the opening reception onThursday, July 18, from 6-7:30 p.m. and running through Friday, July 19. Each vendor will be given 5-10 minutes on Friday between 8:30-9:30 a.m. to describe their products and services to the whole group. Breakfast and breaks will be held in the vendor fair space. NEW this year! NACRC expanded the normal Friday 15 minute break to 1 HOUR to create theVendor Hour.This long break on Friday afternoon will give attendees more time to visit vendor booths.
  • HotelHighlights The beautiful Adolphus Hotel will be the home of the 2013 Annual Conference. Located at 1321 Commerce Street, the Adolphus is in the heart of historic downtown Dallas.This magnificent luxury hotel was opened in 1912 by the beer baron Adolphus Busch and is now known as the Grande Dame of downtown Dallas hotels. For reservations, please call 800.221.9083 or visit the NACRC Annual Conference webpage to make your reservations online. Be sure to reference NACRC when making your reservations in order to receive the group rate of $149/night. Reservations must be made on or before June 17, 5 p.m. ET to secure the group rate. • Sixth Floor Museum & JFK Memorial: Of all the tourist attractions in Dallas this museum is the most famous.The Sixth Floor Museum celebrates the life of President John F. Kennedy.While you give the museum a visit, you may as well cross two things to do in Dallas attractions off the list at once by paying a visit to the JFK Memorial. You’ll get a great sense of the history not just of the life but also of the tragic death of President Kennedy. • Frontiers of Flight Museum: This is a very unique museum that will provide fun for the whole family.There are all kinds of artifacts, special displays and exhibits and many full-size, real aircraft of various specifications.This includes both planes of all shapes, functions and technological levels, as well as spacecraft vehicles. ArticleSource:http://EzineArticles.com/3339839 • Shopping at the Galleria: Whether you are looking for a new piece of clothing or gadget, or simply want to hang out and wait for your chance to see a possibly famous passerby, the Galleria is among the fun things to do in Dallas during an afternoon. • The Cowboys Stadium: The Dallas Cowboys stadium is a monument to everything that is sports, and specifically football inTexas.Take a trip and a quick tour around the facility, or if possible check out a game or another event. • Nasher Sculpture Center and Art: Some of the art pieces will catch you with their beauty and others will leave you guessing. Additionally, there is a wide variety of other public art exhibits throughout downtown Dallas. Just walking around, you are bound to find something interesting. TourDallaswithNACRC Join NACRC for a special Dallas HighlightsTour!This tour will take you through a variety of Dallas landmarks, including the Old Red Courthouse, the JFK Memorial, Dallas City Hall, Pioneer Plaza (40 bronze longhorns),Thanksgiving Square, the Arts District (which includes the Morton H. Meyerson Symphony Hall), McKinney Avenue, homes in Highland Park and much more. Also included on the tour is a stop at Dealey Plaza for a stroll along the grassy Knoll and the JFK assassination site before visiting the JFK Exhibit. The tour will begin at 9 a.m. from the Adolphus Hotel on July 18.Tour tickets are $99/person.The price includes transportation to the sites and a delicious Texas-styled lunch in theWest End Historic District. If you are interested in taking the Dallas HighlightsTour, please select “Dallas HighlightsTour”on your conference registration form. ThingsToDoInDallas,Texas Excerptedfromezinearticles.com,writtenbyBudAnderson There are a lot of tourist attractions and things to do in Dallas,Texas to make a memorable trip and get to know the city at the same time.Your trip to Dallas can be full of endless activities and events to make your trip a great one. BestThingstoDoinDallasTexas
  • r e g ist r ati o n f o r m Name:_________________________________________________ Title:__________________________________________________ County/Organization:______________________________________ Address: _______________________________________________ City/State/Zip:___________________________________________ Phone: _________________________________________________ Fax:___________________________________________________ Email: _________________________________________________ Registration Fees: Full Conference Registration. Please place an“X”in the appropriate box. q NACRC Member, Early Bird, $275 (registeredonorbeforeJune17,2013) q NACRC Member, $350 (registeredafterJune17,2013) q Non-Member Early Bird, $425 (registeredonorbeforeJune17,2013) q Non-Member, $500 (registeredafterJune17,2013) q Dallas HighlightsTour, $99 per person Name: ____________________________________________ q Guest Registration for Banquet, $50 Guest Name: _________________________________________ Accommodations The Adolphus Hotel is located at 1321 Commerce Street. For reservations, please call 800.221.9083 or visit nacrc.org to make your reservations online. Reference NACRC to receive the group rate of $149/night. Reservations must be made on or before June 17, 5 p.m. ET to secure the group rate. Check-in time is 3 p.m. and check-out time is 1 p.m. AirlineTravel The Adolphus Hotel is located near Dallas Love Feild Airport and Dallas/Ft.Worth Airport.The hotel does not provide any shuttle services. Dallas HighlightsTour Tour members will leave with their tour guide for a Dallas HighlightsTour featuring sights such as the Old Red Courthouse, the JFK Memorial, Dallas City Hall, Pioneer Plaza (40 bronze longhorns),Thanksgiving Square, the Arts District (which includes the Morton H. Meyerson Symphony Hall), McKinney Avenue, homes in Highland Park and much more.The group will arrive in theWest End Historic District for a deliciousTexas-styled lunch. After lunch, the tour continues to Dealey Plaza for a stroll the grassy Knoll and the JFK assassination site before visiting the Sixth Floor (JFK Exhibit which chronicles the life, death and legacy of John F. Kennedy. The tour will begin at 9 a.m. from the Adolphus Hotel on July 18.The price for the tour is $99.This cost includes admission to the Sixth Floor Museum and lunch. Method of Payment: q Check enclosed. Make check payable to NACRC and enclose registration form with your check. Mail to: NACRC, 2501 Aerial Center Parkway, Suite 103, Morrisville, NC 27560. q Credit Card: Please visit www.nacrc.org and click on“Annual Conference”under the“Attend”menu item to access the online credit card payment form. To ensure you meet the early-bird deadline, you may fax your registration form to 919.459.2075, on or before June 17, and send payment separately.You will receive confirmation via email. For cancellations made before or on July 2, 50 percent of the registration fee will be refunded. No refunds will be given for cancellations after July 2. Substitutions will be allowed in lieu of refunds. Phone: 919.459.2080 Fax: 919.459.2075 info@nacrc.org www.nacrc.org
  • ve n d o r r e g ist r ati o n f o r m Exhibitor #1 Name:_________________________________________________ Preferred Name for Badge: ____________________________________ Title:__________________________________________________ Email: _________________________________________________ Address: _______________________________________________ City/State/Zip:___________________________________________ Phone: _________________________________________________ Fax:___________________________________________________ Dietary Restrictions? ________________________________________ Phone: 919.459.2080 Fax: 919.459.2075 info@nacrc.org www.nacrc.org Company Name: ________________________________________________________________________________________________________ Competitors:____________________________________________________________________________________________________________ Booth Registration Fees: Please place an“X”in the appropriate box. Two complimentary conference registrations are included with booth fee. q Member - 8 x 8 Booth Space, $1,000 q Non-member - 8 x 8 Booth Space, $1,500 (includesmembershipfee) Exhibitor #2 Name:_________________________________________________ Preferred Name for Badge: ____________________________________ Title:__________________________________________________ Email: _________________________________________________ Address: _______________________________________________ City/State/Zip:___________________________________________ Phone: _________________________________________________ Fax:___________________________________________________ Dietary Restrictions? ________________________________________ Vendor Fair Information: The NACRC Annual Conference will host aVendor Fair starting with the opening reception onThursday, July 18, from 6-8 p.m. and running through Friday, July 19. The conference typically has 100 attendees made up of county recorders, election officials and clerks from across the country. TheVendor Fair will feature 8 x 8 booths for tabletop displays. Set up will be onThursday from 2-4 p.m., and breakdown will be after 3:45 p.m. on Friday. Each vendor will be given 5-10 minutes on Friday between 8:30-9:30 a.m. to describe their products and services to the whole group. Breakfast and breaks will be held in the vendor fair space. The NACRC Banquet will be held on Friday evening at the hotel. Booth Space: Booth fees include two complimentary conference registrations and meals, booth space, skirted table and two chairs. Pop-up displays are welcome. You may purchase more than one booth space if your display requires additional space. Space will be assigned on a first-come, first-served basis, determined by the arrival date of the application AND payment in the NACRC office. Existing NACRC corporate members will be given priority. Management reserves the right to make accommodations necessary to best serve all vendors. No vendor shall assign, sublet or apportion the whole or any part of space contracted. Information including shipping instructions, electrical and phone service request forms, etc. will be forwarded to vendors once theirVendor Registration Form and payment for booth space have been processed. Sponsorship Opportunities: There are several sponsorship opportunities available at the 2013 NACRC Annual Conference.Visit www.nacrc.org for additional details or to access the form. Only members are eligible to sponsor. Method of Payment: q Check enclosed. Make check payable to NACRC and enclose registration form with your check. Mail to: NACRC, 2501 Aerial Center Parkway, Suite 103, Morrisville, NC 27560. q Credit Card: Please visit www.nacrc.org and click on“Annual Conference”under the“Attend”menu item to access the online credit card payment form. Cancellation Policy: For cancellations made before or on July 1, 50 percent of the vendor booth fee will be refunded. No refunds will be given for cancellations after July 1.
  • There are several sponsorship opportunities at the NACRC Annual Conference. Combine a sponsorship with a booth in the Vendor Hall and maximize your exposure! As a sponsor, your company will gain visibility while supporting the association. Choose the individual event you would like to sponsor, then reference the chart below for a complete listing of benefits at each level. Only members are eligible to sponsor. For membership information, visit www.nacrc.org. SPONSORSHIP OPPORTUNITIES Name:______________________________ Company:________________________________________________ Address:___________________________________________City, State, Zip:______________________________ Phone:___________________________________ Email:______________________________________________ Method of Payment: Mail to: NACRC, 2501 Aerial Center Parkway, Suite 103, Morrisville, NC 27560. Credit Card: Please visit www.nacrc.org and click on “Annual Conference” under the “Attend” menu item to access the online credit card payment form. To make a commitment, check the desired event/item(s) above and complete the form below. Please reply by June 24, 2013, to ensure inclusion in the program and other printed materials. EVENTS □ Friday Banquet - $4,000 □ Thursday President’s Reception - $3,000 Luncheon - $2,000 □ Friday □ Saturday Breakfast - $1,000 □ Friday □ Saturday □ Sunday □ Sunday Board Meeting - $750 □ Saturday CPO Reception - $500 Coffee Break - $500 Friday AM □ PM □ Saturday AM □ PM □ Sunday AM □ □ Keynote Sponsor- $3,000 □ Laptop Kiosk - $500 BENEFITS OF SPONSORSHIP Platinum $4,000 + Gold $2,000 + Silver $1,000 + Bronze < $1,000 Listing on sign during sponsored event     Listing in the official conference program     Sponsor ribbons to wear during the entire conference     Recognition at Welcome Session and Banquet     Company flier, brochure, etc. handed out at registration desk     Listing in NACRC’s Bulletin published after the conference     Listing on general sponsorship sign     Listing on the conference page of NACRC website and in conference promotional materials     Company pop-up banner displayed at registration desk (sponsor must provide own banner)    Complimentary ad in the official conference program  (1/2 page)  (1/4 page) Company logo on NACRC conference web page  10-minute timeslot to address conference attendees  Complimentary vendor booth (incl. two registrations) 
  • page 11 n The NACRC Bulletin n Spring 2013 n www.nacrc.org 2501 Aerial Center Parkway, Ste. 103, Morrisville, N.C. 27560 |919.459.2080 | 919.459.2075 (f) |info@nacrc.org |www.nacrc.org Nominate a Peer for One of NACRC’s Awards NACRC is now accepting nominations for the coveted awards given out by the association each year: the Best Practices Award, the Linda S. Carter Award for Excellence in Government and the Public Official of the Year Award. Best Practices Award This is an opportunity for NACRC members to receive special recognition in honor of their unique achievements and Best Practices in their respective fields. NACRC presents Best Practices Awards in the following areas: Court Administration/Clerk to Board/Vitals & Passports, Election Administration, Land Records and Records Management. Be sure to follow the following guidelines when submitting your Best Practices submission: • Each Best Practice must be a reflection of a current level of service or program performed by your office • All submissions may consist of no more than five pages, including any supplemental materials • Each office is limited to one submission One of the best ways to move our professional standards forward is by developing information and practices that we can all share and implement in our jurisdictions. Please visit the NACRC website for more information. Linda S. Carter Award for Excellence in Government The Linda S. Carter Award for Excellence in Government was established by NACRC in 2000 and named for a vibrant and energetic member who was serving as NACRC’s 2nd Vice President at the time of her death on Aug. 28, 2000. The passion with which Carter served Millard County, Utah, as their Recorder-Surveyor carried over to her involvement in her state association and NACRC. Members like Carter provide the strength of our organization; this award recognizes that type of service. Nominees for this prestigious award must have exemplified leadership, provided excellence in his/her office and be of the highest integrity. The nominee must have maintained membership in NACRC for the past five years, and have held a leadership role in NACRC by having served as a chair or co-chair of a committee, as well as on the board of directors. During the last five years, the nominee must have been active in attending the Legislative and Annual Conferences, as well as other NACRC events. Public Official of the Year Award Each year, the Public Official of the Year Award honors a person who has exemplified leadership, ingenuity and excellence in his or her office. Excellence in government is a challenge in our ever-changing world. Delivering top quality service during good times is easy; only those with long-term vision are able to continue to deliver quality service in difficult or challenging times. The 2013 awards will be presented in July at the NACRC Annual Conference in Dallas, Texas. Nominations for each of these awards may be submitted by boards of commissioners or supervisors, state associations or by an individual recorder, election official or clerk. The deadline for nominations is Friday, June 21. Nominations should include supporting documents, such as newspaper articles, resumes and/or letters of support which illustrate the reasons the nominated individual should receive the award.
  • page 12 n The NACRC Bulletin n Spring 2013 n www.nacrc.org 2501 Aerial Center Parkway, Ste. 103, Morrisville, N.C. 27560 |919.459.2080 | 919.459.2075 (f) |info@nacrc.org |www.nacrc.org State Coordinator Update: Pennsylvania By Nancy J. Becker, recorder of deeds, Montgomery County, Penn. Berks, Bucks, Chester, Lancaster and Montgomery County are some of the Pennsylvania recorders now issuing Veterans’ Photo ID cards when they record the Veteran’s DD 214. The card entitles the veteran to discounts at County businesses. In Montgomery County, we issued over 2,500 Veterans’ Photo ID cards this past year. In 2011, we recorded only 91 DD 214s. This is a great way to encourage veterans to record his or her DD 214. Montgomery County has almost 200 businesses that offer veterans a discount or incentive to visit their business. When we first started issuing the cards in March 2012, I did not realize the positive impact it would have on my staff as well as the veterans. Our staff meets veterans from World War II, Korea and the Gulf Wars, as well as veterans who have served in many countries and here in the United States. Our staff hears interesting stories about what the veteran did to serve our great nation. Before we started the program, most folks were not aware that there is a Recorder of Deeds in every county, and now our veterans are very aware of recorders and what we do. The cost to do the program is less than a few thousand dollars. One of the businesses supporting our veterans donated $5,000 to help us continue the program. This money will keep us in cards for several years. We get letters weekly from our veterans and our businesses thanking us for implementing the program. Bottom line, it is a way to thank our veterans for their service as well as making our residents aware of the Recorder of Deeds office. When I recruit businesses, I simply tell them it is the right thing to do. May I suggest you consider implementing a program in your county? I would be more than happy to share with you how we started our program. It is the right thing to do. Pennsylvania State Coordinator Update: Washington By Stuart Holmes, election administrator, Benton County, Wash. The Washington governor called a special session on April 28 because the Legislature had not finalized the State Budget. The special session began on May 13 and may last up to 30 days. Prior to the special session, several cost savings bills passed the legislature. HB 1195, which will save the State of Washington $800,000, eliminated primaries for any nonpartisan office with no more than two candidates. Another cost-savings bill, HB 2033, which would remove the requirement to publish full text of ballot measures in the printed Voters’ Pamphlet, saving about $600,000, is still pending in the special session, but is presumed in both the House and Senate budgets. There hasn’t been any substantial recording legislation this year; however, recording has had some changes this year as Washington has been issuing same gender marriage licenses since December 2012 following the passing of Referendum 74. The list of bills that were proposed but did not pass completely out of the legislature include Election Day registration, pre-registration for 16 year olds, pre-paid ballot postage and ballot drop boxes at every school. Even though these bills did not pass, I completely expect them to return next year with even more support. In other news, similar to other states, Washington legislators are trying to catch up with the legalization of marijuana. Also, there were several unsuccessful bills on gun control and a few bills related to unmanned drones. The big story lately is a voter passed initiative requiring a two-thirds vote of the legislature (I-1053) to raise taxes was declared unconstitutional. Voters have passed the initiative five times, as recently as November 2012. However, not to be denied, Initiative activist Tim Eyman is now circulating a state constitutional amendment to make the two-thirds majority permanent. washington
  • page 13 n The NACRC Bulletin n Spring 2013 n www.nacrc.org 2501 Aerial Center Parkway, Ste. 103, Morrisville, N.C. 27560 |919.459.2080 | 919.459.2075 (f) |info@nacrc.org |www.nacrc.org State Coordinator Update: Utah By Laile Lomax, chief deputy recorder, Davis County, Utah The Utah Association of Counties (UAC) recently met for their 2013 Management Conference. The conference was held in Provo, Utah County, at the Utah Valley Convention Center. This was an opportunity to attend classes offering training and information for the county officials. As part of the diverse agenda offered by UAC, a morning of General Breakouts was held. In addition to NACRC’s important focus on our interest group areas, we know it’s also important to remember general management and interpersonal techniques to create a well-run office. The breakout sessions offered a wide variety of instruction, including “Human Behavior 101” taught by Executive Coach Kim Giles to help county executives understand and interact better with the human race. She taught association members how to eliminate office drama, lessen annoying behavior, manage difficult people and gain clarity about the human race. Also, introduced by Coach Kim was the Validation Formula: to edify each person I talk to and make them feel valued, which will build a relationship of trust where respectful communication can happen. Another executive level breakout session was “Promoting County Programs and Services” which was presented by David Hemingway. Zions Bank has been a key partner with counties for many years and Mr. Hemingway shared how Zions uses its digital channel to help promote county programs and services. The UAC Management Conference was an excellent opportunity to “hob-nob” with county peers and come away well instructed and edified in your county position. utah State Coordinator Update: Nevada By Deborah Conway, recorder, Clark County, Nev. Kathy Burke, long serving Washoe County Recorder, recently retired after many years of dedicated service. The Board of County Commissioners in Washoe County, Nev., appointed Larry Burtness, the assistant county recorder, to serve the remainder of the term as county recorder for Washoe. The Nevada Recorder’s Association has been very active at the State Legislature this year and is attempting to get the Redaction Bill deadline modified to allow more time to comply. So far, the amendment has passed the Senate. The Association President Karen Ellison, Douglas County Recorder, along with Alan Glover, former Assemblyman and Carson City Clerk/Recorder, have successfully led several attempts by the Association to change legislation impacting the recording industry. Clark County Recorder Debbie Conway, in Las Vegas, has launched two recent technological innovations. One is a Marriage Certificate Kiosk that was developed in-house. The kiosk has been placed in the lobby of the office and it produces certified copies of Marriage Certificates. Customers pay using their credit cards. The Recorder also introduced a Mobile Application feature which is used often by out-of-state and overseas customers. The Mobile Application allows the customers to search the records and order their documents by accessing the internet web feature on their cell phones, and then pay for the order using their credit cards. nevada Marriage Certificate Kiosk in Clark County, Nev.
  • page 14 n The NACRC Bulletin n Spring 2013 n www.nacrc.org 2501 Aerial Center Parkway, Ste. 103, Morrisville, N.C. 27560 |919.459.2080 | 919.459.2075 (f) |info@nacrc.org |www.nacrc.org PRIA Announces 900 Counties Now eRecording The number of recording jurisdictions that are electronically recording documents reached the 900 mark on April 11 according to Kay Wrucke, recorder, Martin County, (Minn.), and president of the Property Records Industry Association (PRIA). Electronic recording (eRecording) is the automated process in a land records office of receipt, examination, fee calculation and payment, endorsing of recording information and return of recorded electronic documents to the submitter. “This milestone is particularly meaningful because ‘900’ represents approximately 25 percent of the total number of recording jurisdictions in the country,” according to Wrucke. “Between June 2012 and April 2013, the number of counties committing to the eRecording process increased by 9 percent,” said Washoe County (Nev.) Recorder and PRIA Technology Committee Co-chair, Larry Burtness. “As the PRIA eRecording standards continue to mature, the number of counties leveraging this technology continues to expand.” According to PRIA’s tracking system, it took from the late 1990s until August 2006 to reach the 200 eRecording counties mark. Over 1,000 counties are expected to be electronically recording documents by the end of 2013. PRIA, the national standard-setting body for the land records industry, maintains a list of counties that have implemented eRecording technology and posts the list on the association’s Website (www.pria.us). The list includes counties whose implementations have been confirmed by PRIA. “We are confident the actual number of eRecording counties is higher than what we publish, but the list is limited to those counties that have been accurately verified,” said eRecording eXcellence Work Group Co-Chair, Chris Walker, clerk in Jackson County, Ore. “Working internally through its Technology Committee and eRecording eXcellence Work Group, PRIA has steadily and conscientiously developed XML standards while promoting industry adoption of this essential technology,” said Technology Committee Co-Chair Kate Teal, Ernst Publishing. “eRecording is experiencing unprecedented success with recorders who have installed the technology, most of whom report significant savings in their office operations.” The eRecording process also provides a competitive edge to the firms that submit documents to the recorders electronically, by decreasing turnaround time and speeding up the transaction process. Specific questions on eRecording can be directed to the PRIA offices at info@pria.us.
  • page 15 n The NACRC Bulletin n Spring 2013 n www.nacrc.org 2501 Aerial Center Parkway, Ste. 103, Morrisville, N.C. 27560 |919.459.2080 | 919.459.2075 (f) |info@nacrc.org |www.nacrc.org 2012-13 NACRC Board of Directors EXECUTIVE BOARD President Jack Arrowsmith Clerk & Recorder Douglas County P.O. Box 1360 Castle Rock, CO 80104 303.886.4222 303.814.2750 (f) jarrowsm@douglas.co.us 1st Vice President Richard Maughan Recorder Davis County P.O. Box 618 Farmington, UT 84025 801.451.3225 801.451.3141 (f) rmaughan@co.davis.ut.us 2nd Vice President Neal Kelley Registrar of Voters Orange County P.O. Box 11298 Santa Ana, CA 92711 714.567.7620 714.567.7627 (f) neal.kelley@rov.ocgov.com 3rd Vice President Ann Johnsrud Recorder McKenzie County 201 Fifth St. N.W. Ste. 523 Watford City, ND 58854 701.444.3616 701.444.3902 (f) ajohnsrud@co.mckenzie.nd.us Secretary Larry Burtness Chief Deputy Recorder Washoe County P.O. Box 11130 Reno, NV 89520 775.328.3661 775.325.8010 (f) lburtness@washoecounty.us Treasurer Norman Johnson Clerk/Auditor San Juan County P.O. Box 338 Monticello, UT 84535 435.587.3223 435.587.2425 (f) njohnson@sanjuancounty.org DIRECTORS Annette Hill (2013) Assistant Commissioner - City Register New York City Department of Finance 66 John Street 13th Floor New York, NY 10038 212.361.7130 212.361.7132 (f) hilla@finance.nyc.gov Larry Swales (2013) Chancery Clerk Rankin County P.O. Box 700 Brandon, MS 39043 601.825.1469 601.824.7116 (f) lswales@rankincounty.org Joseph Camposeo (2014) Town Clerk Manchester 41 Center St. Manchester, CT 06040 860.647.3037 860.647.3029 (f) jcampose@manchesterct.gov Mary Hollinrake (2014) Clerk/Register of Deeds Kent County 300 Monroe Ave. N.W. Grand Rapids, MI 49503 616.632.7663 616.632.7645 (f) mary.hollinrake@kentcountymi.gov Arthur Johnston (2014) Chancery Clerk Madison County P.O. Box 404 146 West Center St. Canton, MS 39046 601.855.5526 601.855.5759 (f) johnston@madison-co.com Joy Streater (2014) County Clerk Comal County 150 N. Seguin Ste. 101 New Braunfels, TX 78130 830.221.1234 830.620.3410 (f) cckajs@co.comal.tx.us Nancy Becker (2015) Recorder of Deeds Montgomery County One Montgomery Plaza, Ste. 303 Norristown, PA 19404 610.278.3055 610.278.3869 (f) nbecker@montcopa.org Carye Blaney (2015) County Clerk Monongalia County 243 High St., Room 123 Morgantown, WV 26505 304.291.7255 304.291.7233 (f) cblaney@monongaliacountyclerk.com Marilyn Gillette (2015) Clerk Tooele County 47 S. Main Tooele, UT 84074 435.843.3140 435.882.7317 (f) mgillette@co.tooele.ut.us Mary Perry (2015) Recording Clerk Macon County 101 E. Rosa Parks Blvd. Tuskegee, AL 36083 334.724.2611 334.724.2512(f) maelu51@msn.com Joyce Watts (2015) Clerk/Register of Deeds Allegan County 113 Chestnut St. Courthouse Allegan, MI 49010 269.673.0291 269.673.0298 (f) jwatts@allegancounty.org NACo REPRESENTATIVE Patty O’Connor (2014) Director Taxpayer Services Blue Earth County P.O. Box 3567 Mankato, MN 56002 507.304.4300 507.304.4075 (f) patty.oconnor@ blueearthcountymn.gov PAST PRESIDENTS Carol Foglesong (2011-12) Assistant Comptroller Orange County Comptroller’s Office P. O. Box 38 Orlando, FL 32802 407.836.5982 407.836.5599 (f) carol.foglesong@occompt.com Jack Cunningham (2010-11) Clerk Kane County 719 Batavia Bldg. B Geneva, IL 60134 630.232.5999 630.208.8112 (f) cunninghamjohn@co.kane.il.us Kay Wrucke (2009-10) Recorder Martin County P.O. Box 785 Fairmont, MN 56031 507.238.3202 507.235.8537 (f) kay.wrucke@co.martin.mn.us Kathi Guay (2007-08) Register of Deeds Merrimack County P. O. Box 248 Concord, NH 03302 603.228.0101 603.226.0868 (f) klguay@gmail.com Sue Baldwin (2006-07) Director of Records Broward County 115 S. Andrews Ave. Room 120 Ft. Lauderdale, FL 33301 954.357.7271 954.357.5573 (f) sbaldwin@broward.org Mark Monacelli (2004-05) Recorder St. Louis County P.O. Box 157 Duluth, MN 55801-0157 218.726.2675 218.725.5052 (f) monacellim@co.st-louis.mn.us John Frey (2002-03) Circuit Court Clerk Fairfax County 4110 Chain Bridge Road Fairfax, VA 22030 703.246.2770 703.273.6564 (f) john.frey@co.fairfax.va.us STAFF Katee Sissler Executive Director IMI Association Executives Inc. 2501 Aerial Center Pkwy. Ste. 103 Morrisville, NC 27560 919.459.2080 919.459.2075 (f) info@nacrc.org Erin Huber Administrative Manager IMI Association Executives Inc. 2501 Aerial Center Pkwy. Ste. 103 Morrisville, NC 27560 919.459.2080 919.459.2075 (f) erinh@imiae.com
  • page 16 n The NACRC Bulletin n Spring 2013 n www.nacrc.org 2501 Aerial Center Parkway, Ste. 103, Morrisville, N.C. 27560 |919.459.2080 | 919.459.2075 (f) |info@nacrc.org |www.nacrc.org Presorted First-Class Mail U.S. Postage PAID Raleigh, N.C. Permit No. 60 NACRC 2501Aerial Center Parkway, Suite 103 Morrisville, NC 27560 Mark Your Calendar July 18-21, 2013 Annual Conference, Dallas, Texas