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Guidelines for writing a report

Guidelines for writing a report



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    Report Report Presentation Transcript

    • Guidelines for Writing a Report Form 11 2009 / 2010
    • A report is
      • A formal document prepared by one person or a group of people who have been studying a particular subject
      • Reports do not have the aim to entertain the general public; they are written for a more informed reader who already knows something about the subject
    • 2 types of reports
      • Provide information on a topic and give a brief conclusion or summary at the end. E.g – a report on sports facilities in the area, written to help people choose what suits them best.
      • Point out strengths and weaknesses in a particular situation and make recommendations for improvement. E.g – a report on a field of sport to improve the sevices of a particular facility.
    • Reports should have
      • Clear factual heading, may have subheadings
      • Information presented clearly and logically
      • The aim is to be objective not subjective, don’t be one-sided
    • Before writing
      • Who is going to read your report?
      • What will they want to learn from it?
      • Is the title factual and does it give an indication of the content?
      • What subheadings can you use?
      • What facts/data can you give?
      • What is the logical order of the events/sections?
    • Layout and organisation
      • Introduction to the report – the aim of the report, outline of the content, how the information was obtained
      • Introduction to the topic – what is Fair Trade, why was it necessary to carry out the survey
      • Sections – speak about a different aspect, facts and figures relevant to the topic
      • Conclusion – brief summary, may include recommendations for improvement, your opinion can be added
    • Language and register
      • Style is formal
      • Complete sentences are used
      • Tenses – present tenses for current situations, past tenses for past descriptions
      • Avoid expressing personal opinion or feelings, use impersonal it-constructions and passive voice
      • Avoid definite statements, use modals instead
    • Useful language
      • The aim of this report is to…
      • This report looks at/describes…
      • The report is based on…
      • The data suggest that...
      • According to…
      • In general…
      • Predictably…
      • As might have been predicted…
      • On the whole…
      • To sum up
      • To summarise
      • It would be advisable for … to …
      • … might consider …ing
      • It is recommended that…