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Guidelines for writing a report

Guidelines for writing a report



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Report Report Presentation Transcript

  • Guidelines for Writing a Report Form 11 2009 / 2010
  • A report is
    • A formal document prepared by one person or a group of people who have been studying a particular subject
    • Reports do not have the aim to entertain the general public; they are written for a more informed reader who already knows something about the subject
  • 2 types of reports
    • Provide information on a topic and give a brief conclusion or summary at the end. E.g – a report on sports facilities in the area, written to help people choose what suits them best.
    • Point out strengths and weaknesses in a particular situation and make recommendations for improvement. E.g – a report on a field of sport to improve the sevices of a particular facility.
    View slide
  • Reports should have
    • Clear factual heading, may have subheadings
    • Information presented clearly and logically
    • The aim is to be objective not subjective, don’t be one-sided
    View slide
  • Before writing
    • Who is going to read your report?
    • What will they want to learn from it?
    • Is the title factual and does it give an indication of the content?
    • What subheadings can you use?
    • What facts/data can you give?
    • What is the logical order of the events/sections?
  • Layout and organisation
    • Introduction to the report – the aim of the report, outline of the content, how the information was obtained
    • Introduction to the topic – what is Fair Trade, why was it necessary to carry out the survey
    • Sections – speak about a different aspect, facts and figures relevant to the topic
    • Conclusion – brief summary, may include recommendations for improvement, your opinion can be added
  • Language and register
    • Style is formal
    • Complete sentences are used
    • Tenses – present tenses for current situations, past tenses for past descriptions
    • Avoid expressing personal opinion or feelings, use impersonal it-constructions and passive voice
    • Avoid definite statements, use modals instead
  • Useful language
    • The aim of this report is to…
    • This report looks at/describes…
    • The report is based on…
    • The data suggest that...
    • According to…
    • In general…
    • Predictably…
    • As might have been predicted…
    • On the whole…
    • To sum up
    • To summarise
    • It would be advisable for … to …
    • … might consider …ing
    • It is recommended that…