Technical Presentations #1 Techical Briefing

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Technical Presentations #1 Techical Briefing

  1. 1. Technical Briefing Speech #1 Advanced Communications Manual – Technical Presentations Karen A. Threlkeld, PMP, CC, CL Toastmasters Power Speakers Club
  2. 2. What is Project Management and why do we need it?
  3. 3. What is a Project? <ul><li>It has a beginning and end </li></ul><ul><li>Produces a unique product or service </li></ul><ul><li>Results may be tangible or intangible </li></ul><ul><li>Examples: </li></ul><ul><ul><li>Manufacturing engineers document their processes to attain ISO certification </li></ul></ul><ul><ul><li>A software company works on a new version of a company application </li></ul></ul><ul><ul><li>Constructing a house, building, or bridge </li></ul></ul>From A Guide to the Project Management Body of Knowledge (PMBOK ® Guide) – 2000 Edition
  4. 4. What is Project Management? <ul><li>Application of knowledge, skills, tools, and techniques to project activities to meet the project requirements. </li></ul><ul><li>Project Management is accomplished through the use of processes such as Initiating, Planning, Executing, Controlling, and Closing Projects. </li></ul>From A Guide to the Project Management Body of Knowledge (PMBOK ® Guide) – 2000 Edition
  5. 5. Lots of people are PMs! (or at least perform some Project Management) <ul><li>Event Planner </li></ul><ul><ul><li>Wedding </li></ul></ul><ul><ul><li>City Stages </li></ul></ul><ul><ul><li>Golf Tournament </li></ul></ul><ul><ul><li>Staff Meeting </li></ul></ul><ul><li>Construction Contractor </li></ul><ul><li>Manager / Secretary / Analyst </li></ul>
  6. 6. Why Use Project Management? <ul><li>Disciplined project management provides: </li></ul><ul><ul><li>Focal point for effective communications, coordination and control </li></ul></ul><ul><ul><li>A plan to assess progress </li></ul></ul><ul><ul><li>Emphasis on time and cost performance </li></ul></ul><ul><li>Project management provides the framework for methods, processes, monitoring and change control. </li></ul>
  7. 7. How Project Management Benefits the Organization <ul><li>Improves monitoring and control (providing consistent method for tracking tasks and milestones) </li></ul><ul><li>Expands communication among participants </li></ul><ul><li>Refines projections of resource requirements </li></ul><ul><li>Provides a mechanism for performance measurement </li></ul><ul><li>Increases stakeholder trust and confidence </li></ul><ul><li>Continuously improves projects </li></ul><ul><ul><li>Control </li></ul></ul><ul><ul><li>Change management </li></ul></ul><ul><ul><li>Improved project success </li></ul></ul>
  8. 8. More Ways Project Management Benefits the Organization <ul><li>Identifies problem areas early </li></ul><ul><li>Clarifies project goals and project scope </li></ul><ul><li>Quantifies project risk </li></ul><ul><li>Identifies resource requirements </li></ul>
  9. 9. 2 Project Scenarios <ul><li>Skilled PM </li></ul><ul><ul><li>Clarifies goals/scope </li></ul></ul><ul><ul><li>Gets resource commitments </li></ul></ul><ul><ul><li>Identifies & manages risk </li></ul></ul><ul><ul><li>Establishes procedures & methods for team communications </li></ul></ul><ul><ul><li>Keeps project sponsor informed </li></ul></ul><ul><ul><li>Probably won’t commit to schedule or cost until more information is provided and/or team meetings are held </li></ul></ul><ul><li>Unskilled PM </li></ul><ul><ul><li>May not realize he needs to ask questions or doesn’t know what questions to ask about scope clarification </li></ul></ul><ul><ul><li>May not recognize dependencies or resource issues </li></ul></ul><ul><ul><li>May not manage risk properly </li></ul></ul><ul><ul><li>May not communicate with all stakeholders adequately </li></ul></ul><ul><ul><li>May rush to accept unrealistic schedule and/or cost constraints </li></ul></ul>
  10. 10. 2 Project Scenarios <ul><li>Skilled PM </li></ul><ul><ul><li>Clarifies goals/scope </li></ul></ul><ul><ul><li>Gets resource commitments </li></ul></ul><ul><ul><li>Identifies & manages risk </li></ul></ul><ul><ul><li>Establishes procedures & methods for team communications </li></ul></ul><ul><ul><li>Keeps project sponsor informed </li></ul></ul><ul><ul><li>Probably won’t commit to schedule or cost until more information is provided and/or team meetings are held </li></ul></ul><ul><li>Unskilled PM </li></ul><ul><ul><li>May not realize he needs to ask questions or doesn’t know what questions to ask about scope clarification </li></ul></ul><ul><ul><li>May not recognize dependencies or resource issues </li></ul></ul><ul><ul><li>May not manage risk properly </li></ul></ul><ul><ul><li>May not communicate with all stakeholders adequately </li></ul></ul><ul><ul><li>May rush to accept unrealistic schedule and/or cost constraints </li></ul></ul>More efficient & effective way to manage expectations and execute the project. Project may get completed but not without heartburn!
  11. 11. What Next? <ul><li>Identify if you work with projects </li></ul><ul><li>If so, get training and assistance! </li></ul><ul><ul><li>Numerous training classes are available </li></ul></ul><ul><ul><li>Partner with an experienced PM </li></ul></ul><ul><ul><li>Project Management Institute offers numerous resources </li></ul></ul><ul><ul><ul><li>Attend local PMI meetings </li></ul></ul></ul><ul><ul><ul><li>Learn about PM certifications </li></ul></ul></ul><ul><ul><ul><li>Network with other PMs in our area </li></ul></ul></ul>

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