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Technical Presentations #1 Techical Briefing

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  • 1. Technical Briefing Speech #1 Advanced Communications Manual – Technical Presentations Karen A. Threlkeld, PMP, CC, CL Toastmasters Power Speakers Club
  • 2. What is Project Management and why do we need it?
  • 3. What is a Project?
    • It has a beginning and end
    • Produces a unique product or service
    • Results may be tangible or intangible
    • Examples:
      • Manufacturing engineers document their processes to attain ISO certification
      • A software company works on a new version of a company application
      • Constructing a house, building, or bridge
    From A Guide to the Project Management Body of Knowledge (PMBOK ® Guide) – 2000 Edition
  • 4. What is Project Management?
    • Application of knowledge, skills, tools, and techniques to project activities to meet the project requirements.
    • Project Management is accomplished through the use of processes such as Initiating, Planning, Executing, Controlling, and Closing Projects.
    From A Guide to the Project Management Body of Knowledge (PMBOK ® Guide) – 2000 Edition
  • 5. Lots of people are PMs! (or at least perform some Project Management)
    • Event Planner
      • Wedding
      • City Stages
      • Golf Tournament
      • Staff Meeting
    • Construction Contractor
    • Manager / Secretary / Analyst
  • 6. Why Use Project Management?
    • Disciplined project management provides:
      • Focal point for effective communications, coordination and control
      • A plan to assess progress
      • Emphasis on time and cost performance
    • Project management provides the framework for methods, processes, monitoring and change control.
  • 7. How Project Management Benefits the Organization
    • Improves monitoring and control (providing consistent method for tracking tasks and milestones)
    • Expands communication among participants
    • Refines projections of resource requirements
    • Provides a mechanism for performance measurement
    • Increases stakeholder trust and confidence
    • Continuously improves projects
      • Control
      • Change management
      • Improved project success
  • 8. More Ways Project Management Benefits the Organization
    • Identifies problem areas early
    • Clarifies project goals and project scope
    • Quantifies project risk
    • Identifies resource requirements
  • 9. 2 Project Scenarios
    • Skilled PM
      • Clarifies goals/scope
      • Gets resource commitments
      • Identifies & manages risk
      • Establishes procedures & methods for team communications
      • Keeps project sponsor informed
      • Probably won’t commit to schedule or cost until more information is provided and/or team meetings are held
    • Unskilled PM
      • May not realize he needs to ask questions or doesn’t know what questions to ask about scope clarification
      • May not recognize dependencies or resource issues
      • May not manage risk properly
      • May not communicate with all stakeholders adequately
      • May rush to accept unrealistic schedule and/or cost constraints
  • 10. 2 Project Scenarios
    • Skilled PM
      • Clarifies goals/scope
      • Gets resource commitments
      • Identifies & manages risk
      • Establishes procedures & methods for team communications
      • Keeps project sponsor informed
      • Probably won’t commit to schedule or cost until more information is provided and/or team meetings are held
    • Unskilled PM
      • May not realize he needs to ask questions or doesn’t know what questions to ask about scope clarification
      • May not recognize dependencies or resource issues
      • May not manage risk properly
      • May not communicate with all stakeholders adequately
      • May rush to accept unrealistic schedule and/or cost constraints
    More efficient & effective way to manage expectations and execute the project. Project may get completed but not without heartburn!
  • 11. What Next?
    • Identify if you work with projects
    • If so, get training and assistance!
      • Numerous training classes are available
      • Partner with an experienced PM
      • Project Management Institute offers numerous resources
        • Attend local PMI meetings
        • Learn about PM certifications
        • Network with other PMs in our area