20130116 dmp training


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Presentation to accompany a 1 hour session on creating a Data Management Plan - with a focus on the AHRC Technical Plan.

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20130116 dmp training

  1. 1. JISC KAPTUR project Data Management Planning 16th January 201316th January 2013 Data Management Planning 1
  2. 2. Learning Objective Session Outline 10 minutes each section: • Create a Data 0. Introduction Management Plan 1. Summary 2. Technical Methodology 3. Support 4. Preservation 5. DMPOnline 16th January 2013 Data Management Planning 2
  3. 3. 0. Introduction (10 minutes)16th January 2013 Data Management Planning 3
  4. 4. Terminology• Why VADS and research data?• Data Management Plan• DMP• Technical Appendix (AHRC)• Technical Summary and Technical Plan (AHRC)• Visual Arts research data• Visual Arts research outputs16th January 2013 Data Management Planning 4
  5. 5. Why is it essential to manage research data effectively? 16th January 2013 Data Management Planning 5
  6. 6. Why is it essential to manage research data effectively?  crucial to research and innovation  a fundamental part of maintaining our continued success in research  aid the dissemination of art and design research, benefitting all  because it is required by the UK Research Councils (£3 billion of funding) 16th January 2013 Data Management Planning 6
  7. 7. What do the AHRC expect? • AHRC support for Practice-led research through our Research Grants – practice-led and applied route (RGPLA) “We expect all of our research projects to have some form of documentation of the research process, which usually takes the form of textual analysis or explanation to support the research’s position and to demonstrate critical reflection.” • Professor: ‘some form of’ documentation compared to going on a walking holiday and suggesting you bring ‘some form of’ shoes. 16th January 2013 Data Management Planning 7
  8. 8. What do the EPSRC expect? • Engineering and Physical Sciences Research Council “EPSRC expects all those it funds to have developed a clear roadmap to align their policies and processes with EPSRC’s expectations by 1st May 2012, and to be fully compliant with these expectations by 1st May 2015.” • EPSRC expectations Institutions to make metadata describing the research data (digital and non-digital) available within 12 months of the data being generated - with the aim of enabling access to the data 16th January 2013 Data Management Planning 8
  9. 9. AHRC Technical Summary  Required for all AHRC applications  One section of the Case for Support  For digital and non-digital outputs16th January 2013 Data Management Planning 9
  10. 10. What should go in the Technical Summary?  Yes digital outputs or  No digital outputs or technologies technologies - “provide a brief description of - state that your project will not the project’s proposed digital use digital outputs or digital outputs and/or digital technologies* technologies” - “complete a Technical Plan” - Technical Plan not required* “web-pages containing information about the project”, use of “conventional software such asword processing packages and ICT activities such as email” are not required to be stated inthe Technical Summary and do not require a Technical Plan 10
  11. 11. AHRC Technical Plan → Data Management Plan (Learning Objective) • Separate attachment in Je-S* up to 4 sides of A4 in Arial font no smaller than size 11 • Section 1: Summary of Digital Outputs and Digital Technologies • Section 2: Technical Methodology • Section 3: Technical Support and Relevant Experience • Section 4: Preservation, Sustainability and Use * Previously the AHRC Technical Appendix could be entered straight into Je-S and character limits were specified for each section. 16th January 2013 Data Management Planning 11
  12. 12. 1: Summary – What? and How? – relationship to research 2: Technical Methodology – 2a: Standards and Formats – 2b: Hardware and Software – 2c: Data Acquisition, Processing, Analysis and Use → workflow and project management16th January 2013 Data Management Planning 12
  13. 13. 3: Support – roles and responsibilities – managing risk4: Preservation – 4a: Preserving Your Data → for a minimum of 3 years → requires action – 4b: Ensuring Continued Access and Use of Your Digital Outputs → selection and awareness of costs of continued access16th January 2013 Data Management Planning 13
  14. 14. 1. Summary (10 minutes)16th January 2013 Data Management Planning 14
  15. 15. 1. Summary• Define the digital outputs and/or digital technologies that will be used in this project.• Why have they been chosen?• Describe any source data or content.• How will the outputs be used or the technologies function?• How do they relate to the research questions?• What type of access is envisaged? 16th January 2013 Data Management Planning 15
  16. 16. 2. Technical Methodology (10 minutes)16th January 2013 Data Management Planning 16
  17. 17. 2. Technical Methodology • What file formats will be used and why? State if different file formats will be used for dissemination and preservation. • What standards will be used by the project e.g. metadata schema, controlled vocabulary, Web standards for website creation? • Ensure that hardware and software selected is fit-for- purpose. • Outline the project workflow, including back-up procedures.16th January 2013 Data Management Planning 17
  18. 18. 3. Support (10 minutes)16th January 2013 Data Management Planning 18
  19. 19. 3. Support• Consider project team roles and technical expertise; outsource technical support if required or ensure appropriate training will be received within the project timescale.• Consult with the institutions IT Department prior to the application being submitted to AHRC to ensure that appropriate support can be provided e.g. back-ups, server space.• Consider any risks to the project from lack of technical support. 16th January 2013 Data Management Planning 19
  20. 20. 4. Preservation (10 minutes)16th January 2013 Data Management Planning 20
  21. 21. 4. Preservation • "freely available to the research community.“ for a minimum period of three years after the end of the funding. For "on-line resources this means keeping the full on-line system working". • What impact will your digital outputs have by being made openly and publicly accessible online? • Intellectual Property, copyright, and/or ethical considerations may define the limits of sustainability or access. • How will the resource be supported after the end of the project funding? Is institutional support available? Will the content require updating? Will the technical system require updating/maintenance/bug fixes? What16th January 2013 costs are expected?
  22. 22. 5. DMPOnline (10 minutes)16th January 2013 Data Management Planning 22
  23. 23. 5. DMPOnline https://dmponline.dcc.ac.uk/ free Data Management Planning tool – login with Athens! includes AHRC Technical Plan as well as many other funder plans share your plans with individuals or the whole institution work with DCC to produce a custom DMP for your institution 16th January 2013 Data Management Planning 23
  24. 24. Image Credits 4: Execution in Progress © Toby Simkin Available from Flickr 5: Stock Photo: Golden Egg 6: Vincent Van Gogh, Portrait of Alexander Reid © Culture and Sport Glasgow (Museums) Available from VADS 9: Detail of fabric manipulation sample, 1970s or 1980s. © Goldsmiths, University of London. Constance Howard Resource and Research Centre in Textiles. Available from VADS 11: Lucie Rie, Sheet of sketches from Council of Industrial Design correspondence for Festival of Britain, 1951. © Mrs. Yvonne Mayer/Crafts Study Centre. Available from VADS 13: Sonia Boyce, The Audition (contact sheets), one of over 900 photographs taken on 17th November 1997. © Sonia Boyce. Available from VADS 15: IWMPC poster Reproduced by kind permission of London’s Transport Museum © Transport for London (http://www.ltmuseum.co.uk) Available from VADS 17: Super Fashion for Super Heroes, 1966 © London College of Fashion/The Woolmark Company Available from VADS 19: Photo: MTG 21: Milestone © Public Monuments and Sculpture Association Available from VADS 23: Mike Stubbs, Donut © Mike Stubbs Available from VADS 24
  25. 25. Marie-Therese Gramstadt KAPTUR Project Manager @MTG_work mtg@vads.ac.uk http://www.vads.ac.uk/kaptur https://kaptur.wordpress.com/16th January 2013 Data Management Planning 25