Linking inside your Google Document Why would I want to link in a Google Doc?*Share outside resources used in the document*Provide more information on another website*Share a lengthy URL*Provide an additional document or resource
Script: LinkingBesides having some of the basic functions as previously mentioned, Google Docsalso has some very useful but more advanced functions. One of these functions isthe ability to create links inside your documents. Why would you want to do this,you ask? For a couple of really great reasons, actually! (READ SLIDE ONEBULLETS!)There are two simple ways to go about creating links in your document. The firstway is to go to the Docs menu, click Insert, and then Link. You can also clickdirectly to the icon that looks like a chain linking together in the toolbar.Once you click either of these options, a box will pop up and ask for the text youwould like to display, meaning the actual words that will appear on your documentand the URL of the website you’d like to link to. The easiest way to insert the linkis by copying and pasting from the website you’d like to link to, however you canmanually type the web address if you so choose.Watch the following screencast to see in real-time how to create a link in yourdocument.
Link to External WebsitesCreating a link, Option 1Creating a link, Option 2
Script: Link to emailNot only can you link to external websites, but you canalso include links to email addresses as well. Theprocess is basically the same, except when you openthe “Edit Link” text box, you will select “Email address”instead. At this point you can copy and paste or typein the email address you’d like to link to.Again, you have the option of changing the words thatwill actually appear on your document, so that waythere is not a long email to contend with. Forexample, I’d rather see “Email Sparty!” appear than hisactual email address.
Script: Bookmark LinksThere is one other way to link in your document. This linking option is perfect for when you have aREALLY long document with a massive amount of information in it. If you have a very longdocument and do not want to have to keep scrolling through pages and pages looking for a specialsection or page, Bookmarking is an effective way to shorten this process.The Bookmark function can be located by clicking on Insert in the Docs menu bar, then selectBookmark. It will be important for you to have highlighted the exact text you want to link to.What you highlighted will appear in the box “text to display.” If you have multiple bookmarks,select the one you’d like to link to, as I have done in my example.When you click OK, a little blue “bookmark” will appear.Watch as I create a Bookmark in real-time.
Really, I mean REALLY long document?Step 1 Step 2
Script: Privacy SettingsGoogle Docs is such a great collaboration tool because it allows you to share thedocument in many different ways. The wonderful thing is that YOU are in chargeof who can view, edit, or comment on your document. Your document can betotally private, or it can be open to the whole world; however you can changethese options through a few simple clicks. Your documents ALWAYS start out asprivate to only you. Until you make changes, you are the sole commander of thedocument.If you decide to change the privacy settings, there are three options. Thedocument can be private to you and anyone you specifically invited to collaborateon the document through email. These users will have to sign in to view or editthe document. The second option allows you to share the link of your document.Anyone who has that link will be able to access your document without signing intoto their Google account. Lastly, if you’d like your document to be totallysearchable and accessible to anyone who may stumble upon your work, you canselect the “Public on the Web” option. This is the least restrictive privacy settingof the three.Watch the following video as I show you how to limit your options even insideeach of these three choices.
Privacy Settings:Just you, a friend, or the whole world!Just you, a friend, or the whole world!
OOPS!Revision History saves the day!Revision History saves the day!
Script: Revision HistoryWe all know that mistakes are a part of life. No one is perfect and it’s very easy todelete or undo hard work you’ve put into a document. That is a devastatingfeeling. Google Docs is on your side, though. One last advanced feature of GoogleDocuments is something called “Revision History.” Revision History allows you tosee all the stages of work done on the document from beginning up to the verymoment you are in. Not only can you see each change that was made, but if youare working with multiple different people on the document, you can also see whateach person contributed to the document.You can view the Revision History of the document by going to the Documentmenu bar, clicking File, and then See Revision History. Once you do this, a box willopen on the right-hand side of your window. It will show you the major changesmade in different sessions. However, if you wish to see more detailed revisions,more minute by minute, then click “More Detailed Revisions” at the bottom of theopen box.Watch the following screencast to see the Revision History function in action!