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  • 1. Kanban in 4 easy stepshttp://kanbantool.com This work is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported License. Please mention kanbantool.com in derivative works.© 2011 Shore Labs Third-party photos from flickr.com under CC license.Zbigniew Zemła
  • 2. step 1Visualise your work . www.flickr.com/photos/3oheme/5141328136
  • 3. Get a whiteboard, break down the flow of work from the moment you start it to when its finishedinto distinctive steps and draw a column for each
  • 4. Next, get some stickiesin as many colors as you can www.flickr.com/photos/rameshng/5723481678
  • 5. Write down each task on a separate sticky note www.flickr.com/photos/philliecasablanca/3007652539
  • 6. Use different colors fordifferent types of work
  • 7. And put them on the whiteboard. Each task will movefrom left to right until its done and leaves the workflow.
  • 8. Creating good workflow takes time and practice,but there are few basic examples you can begin with.
  • 9. Simple layout like this one is a good starting point,especially for Personal Kanban and small teams.
  • 10. A more complex example of time driven workflow for Personal Kanban and small teams.
  • 11. Workflow for software development company
  • 12. Kanban Sales Pipeline
  • 13. step 2Limit work in progress . With two hands you can juggle only few balls before you start dropping them www.flickr.com/photos/philliecasablanca/2584411389
  • 14. At 100% capacity you have minimal throughput http://www.flickr.com/photos/lingaraj/2415084235
  • 15. And Kanban is all about maintaining flow and eliminating waste. waste. www.flickr.com/photos/cefeida/4109239083
  • 16. Start by putting limits on columnsin which work is being performed
  • 17. WIP Limits aim to enforce a high, smooth flow of work and eliminate different kinds of waste
  • 18. On the personal level this gets much simpler
  • 19. After you introduce the WIP limits you can try to propagate them back through the workflow, observe results and adapt. Getting limits right takes time, so start with your best guess and fine-tune over time. The ultimate goal is to achieveconstant, high throughput and personal / team performance.
  • 20. step 3Dont push too hard Pull instead photo adapted from www.flickr.com/photos/stevendepolo/3212039475
  • 21. Its easy to get friction between different teams, especially when one is more performant...
  • 22. … and pushes more work thananother one can actually handle.
  • 23. A solution to this is a pull system, system,where next team pulls work only when ready for it.
  • 24. You can implement pull system by adding a limited capacity buffer between teams.
  • 25. step 4 Use it! - then -Monitor, adapt and improve .
  • 26. The best tool to measure Kanban performance is Cumulative Flow Chart
  • 27. Each day, for each column, mark how many tasks are in it or somewhere further down the workflow. This will produce a mountain-like looking chart, which gives insight intothe process, shows past performance and allows to predict future results
  • 28. One of the many things you can read from it is the mean time for task to get through the workflow www.slideshare.net/yyeret/explaining-cumulative-flow-diagrams-cfd Note that without limit on Work In Progress,the Mean Cycle Time tends to increase drastically ...
  • 29. … eventually leading to the dreaded waterfall model www.slideshare.net/yyeret/explaining-cumulative-flow-diagrams-cfd
  • 30. power tip 1 Use online tool tomanage your activities .
  • 31. ● online tool to manage your activities using Kanban method● perfect for distributed teams● real time collaboration● accessible from everywhere● provides in-depth analytics, including Cumulative Flow● retains data about your past performance http://kanbantool.com
  • 32. power tip 2 Mix Kanban withsomething you like . www.flickr.com/photos/theogeo/2477475620
  • 33. ScrumBanhttp://leansoftwareengineering.com/ksse/scrum-ban/http://www.flickr.com/photos/zoonabar/4377007642
  • 34. PomodoroBan www.flickr.com/photos/callion/5525638094
  • 35. power tip 3But most of all ...
  • 36. enjoy Kanban! www.flickr.com/photos/bearpark/2741212476
  • 37. Thanks for watching!This presentation has been brought to you by: join kanbantool.com to empower your productivity with Kanban method