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A Glimpse at Background screening process

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Employment screening services and employment background checks are vital to maintaining workforce integrity and safety.

Employment screening services and employment background checks are vital to maintaining workforce integrity and safety.


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  • 1. A Glimpse at Background Screening process
    Presented by Kameshwaran
  • 2. Employee Background Screening Process
    How Employee Background Screening Works?
    • It starts when the candidate submits the duly filled background verification (BGV) form along with supporting documents to the concern employer and they in turn share with BGV agency.
    • 3. Based on the contractual obligation, the BGV agency shall proceed for verification of any or all below listed background checks.
    Self Declaration & L.O.A
    • The BGV form also contains the self declaration , binding the candidate’s employment in that organization subject to clearance of all the checks positively.
    • 4. The candidate signs the Letter of Authority empowering the employer to carry all the relevant checks . In turn our client gives the LOA to BGV agency to carry out verification process.
  • Nine Major Background Verification Checks
    What are the Criteria's of Background Checks?
    • The coverage of each and every checks depends on the criteria’s decided at the time of signing the contractual obligation.
    • 5. Also not necessary all the checks to be done to the candidates. It varies on the Clients requirement, the industry it pertains to, candidate’s profile, nature of work etc..
    BGV Checks and their Coverage:
  • 6. Number 1 - Residence Check
    Objective
    • To verify whether the candidate is staying in the given address at the time of joining the company.
    • 7. The BGV agency’s representative will physically visit the candidate’s address and check if the candidate has been staying in the given address either with the neighbors / family members.
    • 8. The executives will verify the candidates period of stay in that address with the respondent.
    Acceptable Documents.
    • The executive will request the candidate / respondent to submit any one of list of document to verify the address proof in case the verification is carried directly with the family member / candidate.
    Details Covered in Final Report.
    • The final report will comprise the details about the address verified, name of respondent and his relationship with candidate, period of stay and own or rented house details.
  • Number 2 – Academic Record Check
    Objective
    • To Verify the candidates academic qualification and to confirm whether he has passed the given course and the course has been conducted and certificate given by genuine educational institutions.
    • 9. BGV Agency will first try to reach out to the college wherefrom the candidate has completed the course.
    Mode of Request.
    • The request for confirming the educational details of candidates shall be raised in four modes.
    • 10. Personal Visit to Educational Institutions.
    • 11. Courier
    • 12. Email
    • 13. Fax
  • Number 2 – Academic Record Check Contd.
    Details to be mentioned in Raising Request.
    • On receipt of BGV form the BGV Agency will initiate verification request to the educational institution with the below mentioned details,
    • 14. Name of the candidate.
    • 15. Roll number.
    • 16. Year of passing.
    • 17. Stream of study.
    • 18. Name & Designation of the person providing confirmation
    Validation
    • Once the Verified details provided by the University / collage, the BGV Agency will validate the same with the details given in BGV form & supporting document submitted by candidate.
    • 19. After that, the agency shall take the decision to close the academic check as Positive / Negative.
    Details Covered in Final Report.
    • The final report will comprise the details about the qualification attained, Name & address of Education institution, period of Study, Year of Passing, Verifier name and contact details, Mode of verification and BGV Agency's comments.
  • Number 3 – Employment Check
    Objective
    • To verify whether the candidate’s working experience are in tandem with what he/she has specified in the BGV form / supporting documents.
    Guidelines for Prior Employment Verification
    • On receipt of BGV form BGV Agency will check whether the employers name is figured in the list of FAKE Employers database maintained by BGV Agency.
    • 20. In case the name matches with the negative database, then the same will be communicated to the Client.
    • 21. After validating that the company is not in the FAKE company’s list, validate whether the name appears in the Master DB List of genuine employers.
    • 22. In case the name is not appearing in the master, BGV Agency will do web analysis and check the Genuinity of the company and further a physical visit will be conducted to check the appearance and infrastructure of the company.
  • Number 3 – Employment Check Contd.
    Steps followed to carry out prior employment verification
    • Following parameters mentioned below will be covered while initiating mails for prior employment verification.
    1. Name of the employee including first name and last name
    2. Employee ID
    3. Designation
    4. Tenure of employment
    5. Reason for leaving
    6. Last drawn salary
    • The first Point of Contact will always be the HR of the previous employer.
    • 23. If the HR does not respond after two email follow ups (roughly 3 days), then the Agency will contact the Reporting Manager (RM) if available.
    • 24. The BGV Agency will contact the RM on his/her Landline number. If landline is not available, then the associate would contact on the mobile number.
    • 25. Where the associate contacts RM on mobile number, details of Landline and official email id to be procured from the RM.
  • Number 3 – Employment Check Contd.
    Validation
    • On receipt of mail confirmation, the BGV Agency will validate the output with the following:
    1. Name & Employee ID
    2. Designation
    3. Tenure
    4. Exit formalities are completed or not
    5. whether the Candidate is eligible to re-hire or not
    • After validating the output, the BGV Agency will update the same to client.
    Details Covered in Final Report.
    • The final report will comprise the Employers Name & Address, Name of the Respondent & contact Details, Designation of Respondent, mode of confirmation, comparative analysis of candidates input and HR Feedback with respective to period of employment and last designation of candidate and the BGV Agency’s Feedback.
  • Number 4 – Reference Check
    Objective:
    • To verify the candidates performance, Strength & weakness, general attitude towards complying to rules & regulations. Also to gather information's with regard to the candidate's sincerity, Integrity and general reputations about the candidate.
    Steps:
    • On receipt of BGV Form, BGV Agency will touch base with the referee telephonically and administer a questionnaire in the specified format.
    • 26. Through reference checks, hiring authorities are able to:
    • 27. Confirm any details on the BGV form (through relationship-neighbor/friend)
    • 28. Check for any prior discipline problems;
    • 29. Learn new information about a candidate; and
    • 30. Ask questions that may predict a candidate’s performance, integrity
    • 31. We have attached the questionnaire for ready reference.
    Details Covered in Final Report.
    • The final report will comprise the Name of Referee, Designation & Department, Organization name with address, contact details and response given by the Referee for the above questions and the BGV Agency Remarks
  • Number 5 – Criminal Record Check
    Objective:
    • To verify whether the candidate has been convicted of or arrested for any crime.
    • 32. To verify whether any pending charge sheet or First Information Report (FIR) pertaining to an offence is filed against the name of the candidate with the police records at the nearest police station whose jurisdiction covers the current address for the last Seven years.
    Activity:
    • BGV Agency representative will make a visit to the police station whose jurisdiction covers the current address in the last seven years of the applicant to confirm whether the applicant’s name figures adversely for any of the reason mentioned above in the police records.
    Details Covered in Final Report.
    • The final report will comprise the details about the address verified, address of Police Station covering the jurisdiction of residence, name & Designation of person met in Police Station and feedback obtained.
    Details required:
    The below details required to carry out this check
    • Name of the candidate
    • 33. Present address
    • 34. Father’s name
    • 35. Date of Birth
  • Number 6 – Database Check
    Objective:
    • To verify whether the candidate’s name figures in any public/proprietary database of negative profiles including criminal databases, civil litigation databases, credit databases and compliance databases.
    Coverage:
    • The BGV Agency representative will search in the world check web site (www.world-check.com) to confirm whether the applicant’s name figures adversely from more than 250 database checks like money launderers, fraudsters, terrorists and sanctioned entities, plus individuals and businesses from over a dozen other categories.
    Details Covered in Final Report.
    • The final report will comprise the type of check and Remarks.
    Details required:
    The below details required to carry out this check
    • Name of the candidate
    • 36. Present address
    • 37. Father’s name
    • 38. Date of Birth
  • Number 7 – Civil Litigation Check
    Objective:
    • To verify whether the cases are filed in court against the candidate’s name.
    Coverage:
    • This Court record check covers the below listed courts.
    Courts:
    Details Covered in Final Report.
    • The final report will comprise the type of check and Remarks.
  • Number 8 – Identity Check
    Objective:
    • To verify whether the proof of Identify check submitted by candidate were duly issued from the concern government authorities.
    Identity Proof:
    The below listed identity proof shall be verified with the concern issuing authorities.
    Details Covered in Final Report.
    • The final report will comprise the type of Proof and Remarks.
  • Number 9 – Drug Test
    Objective:
    • To detect any illegal drugs in a person's system.
    • 46. The drug test can be done at three levels, viz, 5 Panel and 9 panel drug test.
    Drugs covered in 9 Panel Drug Test:
    Drugs covered in 5 Panel Drug Test:
    Details Covered in Final Report.
    • The final report will comprise the test details and Remarks.
  • Emerging Background Checks
    Credentials Check:
    • This is a new background check emerged recently in market.
    • 59. Ill-intentioned individuals and criminals hide their backgrounds or use stolen identities to pose as legitimate people, resulting in billions of dollars in damages to individuals and businesses every year.
    • 60. Trust is essential to any good relationship, and Crederity gives you the tools you need to assess others' trustworthiness as well as to prove your own.
    • 61. The result? People and businesses of integrity get ahead, and fraudsters are thwarted.
    Social Media Check:
    • This is yet another new background check conducted along with the employment check.
    • 62. This Check is primarily involved in validating the candidate’s participation in Social media.
    • 63. It mainly check whether the candidate has expressed any aggressive or violent acts or assertions, unlawful activity, discriminatory activity (for example, making racist statements), and sexually explicit activity in social media network.
    • 64. This Check was initially conducted by a company named Social Intelligence.
    • 65. You may please review the sample of Social Media Check report in below link http://www.scribd.com/fullscreen/59483091
  • With Lu vKay…