TIME MANAGEMENT
Claudio Calini
Lweendo Hamukoma
Gabriel Tomazzia
Yu Jie
“We always have time enough, if
we will use it aright”.
Johann Wolfgang von Goethe
This lecture might be useful to:
- Understand how to use your time more
efficiently.
- Achieve what you want to achieve in...
Remember:
1. Planning our time is, first of all,
planning our actions.
2. We are creators of our life (time).
3. Everyone'...
Let's analyze the title of this
lecture:
TIME MANAGEMENT!
- Why do we need to manage our
time?
- Actually our lives are ma...
Time doesn't change but life
does.
That's why we have to
manage our actions and
match them with time which
is avalaible to...
1. How to manage ourselves...
1a. Who am I?
1c. Try to list your purposes in
order of importance.
1d. What am I doing to a...
2. Recognize your true goals...
2a. Focus on results, not on
actions (e.g. not learning but
speaking foreign languages).
3...
4. Planning your activities...
4a. Long term: strategic
4b. Middle term: tactical
4c. Short term: operational
5. Visualizing your time...
THE 4 QUADRANTS
Quadrant 1:
Urgent/important
Quadrant 2:
Not urgent/important
Quadrant 3:
Urge...
5. Visualizing your time...
THE 4 QUADRANTS
- Crisis
- Pressing problems
- Deadline-driven projects
- Prevention
- Relatio...
5. Visualizing your time...
THE 4 QUADRANTS
urgent/important
DO IT!
Not urgent/important
Plan it!
Urgent/not important
Del...
Quadrant 1 - Urgent/Important
- Crisis and problems.
- It requires immediate attention (phone
ringing).
- These things are...
Quadrant 2 – Not urgent/Important
- Is the heart of effective personal
management.
- It focuses on building relationships,...
Quadrant 3 – Urgent/Not important
People thinking they are spending
time in Q1, but the reality is that the
urgency of the...
Quadrant 4 – Not urgent/Not important
- Some people get beaten by the
problems all day, every day. The
only relief they ha...
TIPS...
1. While you are learning turn off
your mobile, don't use social
networks, skype etc...
2. Write down new ideas an...
Any questions, suggestions,
feedbacks, curses? :)
Little and simple exercise...;)
1. Write out everything you often do
everyday.
2. List out what usually distracts you.
3. ...
Thank you! ;)
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Time management

  1. 1. TIME MANAGEMENT Claudio Calini Lweendo Hamukoma Gabriel Tomazzia Yu Jie
  2. 2. “We always have time enough, if we will use it aright”. Johann Wolfgang von Goethe
  3. 3. This lecture might be useful to: - Understand how to use your time more efficiently. - Achieve what you want to achieve in your everyday life.
  4. 4. Remember: 1. Planning our time is, first of all, planning our actions. 2. We are creators of our life (time). 3. Everyone's day lasts 24 hours. 4. Time has 3 dimensions: past, present, future.
  5. 5. Let's analyze the title of this lecture: TIME MANAGEMENT! - Why do we need to manage our time? - Actually our lives are made of motivations, actions, purposes. - Time management is IN FACT life management.
  6. 6. Time doesn't change but life does. That's why we have to manage our actions and match them with time which is avalaible to us.
  7. 7. 1. How to manage ourselves... 1a. Who am I? 1c. Try to list your purposes in order of importance. 1d. What am I doing to achieve these aims? 1b. What do I want to achieve in my life (long-short term goals)?
  8. 8. 2. Recognize your true goals... 2a. Focus on results, not on actions (e.g. not learning but speaking foreign languages). 3. Prioritize your true goals...
  9. 9. 4. Planning your activities... 4a. Long term: strategic 4b. Middle term: tactical 4c. Short term: operational
  10. 10. 5. Visualizing your time... THE 4 QUADRANTS Quadrant 1: Urgent/important Quadrant 2: Not urgent/important Quadrant 3: Urgent/not important Quadrant 4: Not urgent/not important
  11. 11. 5. Visualizing your time... THE 4 QUADRANTS - Crisis - Pressing problems - Deadline-driven projects - Prevention - Relationship - Building - Recognizing - Planning - Interruptions - Some meetings - Phone calls - Popular activities - E-mails - Time wasters - Pleasant activities ;)
  12. 12. 5. Visualizing your time... THE 4 QUADRANTS urgent/important DO IT! Not urgent/important Plan it! Urgent/not important Delegate! Not urgent/not important FORGET IT!
  13. 13. Quadrant 1 - Urgent/Important - Crisis and problems. - It requires immediate attention (phone ringing). - These things are usually visible. They press on action and right in front of us. - As long as you focus on Quadrant 1, it keeps getting bigger and bigger until it dominates you. - Crisis managers, problem-minded people, deadline driven people.
  14. 14. Quadrant 2 – Not urgent/Important - Is the heart of effective personal management. - It focuses on building relationships, long- range planning, having a sense of what is important and what is our personal mission statement. - If we don’t have a clear idea of what is important, the results we desire in our lives, we are easily diverted into responding to the urgent.
  15. 15. Quadrant 3 – Urgent/Not important People thinking they are spending time in Q1, but the reality is that the urgency of these matters if often based on the priorities and expectations of others..
  16. 16. Quadrant 4 – Not urgent/Not important - Some people get beaten by the problems all day, every day. The only relief they have is in escaping in quadrant 4. - Time waisters: TV, long phone calls, facebook ;) etc.
  17. 17. TIPS... 1. While you are learning turn off your mobile, don't use social networks, skype etc... 2. Write down new ideas and project (do them later). 3. Make some breaks. 4. Always find some time to relax. 5. You have to know how to say NO.
  18. 18. Any questions, suggestions, feedbacks, curses? :)
  19. 19. Little and simple exercise...;) 1. Write out everything you often do everyday. 2. List out what usually distracts you. 3. List out some things which are not really useful but you still spend a lot of time in. 4. Divide them in “urgent” and “important”.
  20. 20. Thank you! ;)

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