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Asif Kabani presentation diploma in project management   week 4 project definition and scope  also project management tools and presentation of groups on projects
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Asif, Kabani presentation diploma in project management week 4 project definition and scope also project management tools and presentation of groups on projects

Asif, Kabani presentation diploma in project management week 4 project definition and scope also project management tools and presentation of groups on projects

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Asif Kabani presentation diploma in project management week 4 project definition and scope also project management tools and presentation of groups on projects Presentation Transcript

  • 1. “Working Efficiently and Accurately in Projects” Asif Kabani, Resource Person Email: kabani.asif@gmail.com
  • 2. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 3. Group Project Presentations Definition on Projects and Scope Project Management ToolsConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 4. Articles, Books, Calendar, Publication and report – Knowledge Bank Sweets and Good for Participants Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 5. Talk only one at Team time with Polite members permission speech and sit with body Group language Student must come Respect to class on everyone time Timely Mobile submission Phone on of Quiz and Silent AssignmentConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 6. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 7. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 8. Objective Use A 4 Sheet Write your Activities Group Project 1. Objective 2. Activities Outputs 3. Outputs 4. Durations 5. Budget Duration Budget(Input)Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 9. “Working Efficiently and Accurately in Projects” Asif Kabani, Resource Person Email: kabani.asif@gmail.com
  • 10. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 11. After the initiation stage, the project is planned to an appropriate level of detail See example of a flow-chart The main purpose is to plan time, cost and resources adequately to estimate the work needed and to effectively manage risk during project execution.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 12. Kindly take NoteConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 13. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 14. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 15. Project planning is part of project management, which relates to the use of schedules such as Gantt charts to plan and subsequently report progress within the project environment Initially, the project scope is defined and the appropriate methods for completing the project are determined. Following this step, the durations for the various tasks necessary to complete the work are listed and grouped into a work breakdown structure.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 16. Once established and Progress will be measured agreed, the plan becomes against the baseline what is known as the throughout the life of the baseline. project. Analyzing progress The inputs of the project compared to the baseline is planning phase include known as earned value Project Charter and the management. Concept Proposal. The outputs of the Project Planning phase include the Project Requirements, the Project Schedule, and the Project Management Plan.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 17.  determining how to plan  developing the scope statement;  selecting the planning team;  identifying deliverables and creating the work breakdown structure;  identifying the activities needed to complete those deliverables and networking the activities in their logical sequence;  estimating the resource requirements for the activities;  estimating time and cost for activities;  developing the schedule;  developing the budget;  risk planning;  gaining formal approval to begin work.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 18. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 19. Additional processes, such as planning for communications and for scope management, identifying roles and responsibilities, determining what to purchase for the project and holding a kick-off meeting are also generally advisable.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 20.  A proposal is an essential marketing document that helps cultivate an initial professional relationship between an organization and a donor over a project to be implemented.  The proposal outlines the plan of the implementing organization about the project, giving extensive information about the intention, for implementing it, the ways to manage it and the results to be delivered from it.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 21.  A proposal is a very important document. In some cases, a concept note precedes a proposal, briefing the basic facts of the project idea. However, the project idea faces a considerable challenge when it has to be presented in a framework.  The proposal has a framework that establishes ideas formally for a clear understanding of the project for the donor.  Besides, unless the ideas are not documented in writing, they do not exist. Hence, a proposal facilitates appropriate words for the conception of an idea.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 22.  Proposals have recently become more sophisticated. This reflects the increased competitiveness and larger resources existing in the NGO sector.  The trend of inviting proposals for contracting development programmes began with the allotment of substantial resources for development that triggered off the mushrooming of NGOs around the world.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 23. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 24. “Working Efficiently and Accurately in Projects” Asif Kabani, Resource Person Email: kabani.asif@gmail.com
  • 25. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 26. A Focus Group is a discussion led by a trained moderator among a small number of respondents recruited to meet predefined characteristics of a market segment (product usage, profession, demographics/project planning and Development). They are typically held with respondents and last two hours, but other formats are also used. They are usually conducted in a research facility with a one way mirror on one wall to enable clients to view the group from an adjacent room or via video streaming.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 27. Focus groups can be effective in exploring the publics image of an organization, understanding the dynamics of decision making, identifying strengths and weaknesses of service experiences, and evaluating reactions to project / campaigns and other forms of marketing communications. The dynamic nature of a focus group discussion engages respondents more actively than is possible in a more structured survey. There are opportunities to probe responses beyond initial surface level answers, to observe non-verbal communication, and to benefit from the synergy among respondents as they build on each others ideas.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 28.  http://www.groupworks.net/PDFs/10_Steps.pdfConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 29. 1. Make a list of 5 key points that FDGs are important for your project? 2. Share your point with other group members 3. Then keep only those that are not what other group members 4. Present your list on A 4 paperConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 30. 1. Project Summary 2. Problem Statement 3. Project Description 4. Project Goal, Objectives & Results 5. Project Methodology or Project Approach 6. Gender as Cross-Cutting Theme 7. Sustainability 8. Monitoring and Evaluation 9. Work plan (Activity Plan) 10. The BudgetConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 31. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 32. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 33. Key Terms for Project Manager  Glossary pg 4  Abbreviations pg 6 Tools and Templates 27 Project Planning  Project Description 28  Project Document 29  Project Document (Check List) 30  Project Planning Matrix 31  Project Planning Matrix (Example) 32  Budget 34Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 34. Project Implementations  Cooperation Agreement /Memorandum  of Understanding 35  Overall Plan of Operation 36  Annual Plan of Operation 37 Project Monitoring, and Execution  Progress Report 38  Terms of Reference for Consultants 39  Agreements with Consultants 40  Consultants’ Report / Invoice 41 Project Evaluation  Evaluation Mission Report 42 Project Closure  Final Report 43Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 35. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 36. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 37. The sample proposal presented here is a request for grant support to an international donor agency. It is assumed that there is no general proposal format under these conditions and we have used a general framework to present the information about the project. We are using references for the proposal applicant as ORG, referring to the NGO proposing the project for seeking funds to implement it.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 38. 1. Project Summary 2. Problem Statement 3. Project Description 4. Project Goal, Objectives & Results 5. Project Methodology or Project Approach 6. Gender as Cross-Cutting Theme 7. Sustainability 8. Monitoring and Evaluation 9. Work plan (Activity Plan) 10. The BudgetConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 39.  I. Project Cover sheet – include contact information, project director, project period, indigenous population that your organization represents or works with, and project summary  II. Organizational history, mission, vision and structure – include a few brief paragraphs explaining how your organization was established, its mission, vision and structure, as well as its record of working on indigenous issuesConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 40.  III. Background and analysis of the problem to be addressed – provide an an analysis of the field, what are the existing gaps and challenges, and what exactly is the problem to be addressed? Which indigenous peoples are affected by this problem and how can the proposed project/program help address the issue?  IV. Proposed goal, objectives, target population and implementation plan – What is the overall goal of the program/project, and what are the objectives? How will the project be implemented?Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 41.  V. Annual project budget - provide a line item budget in US$ with short narrative explanations for each line item, which can be footnoted to the budget. A sample budget is attached on the following page.  VI. Attachments: Overall organizational budget (operating budget) List of other potential sources of support (if any) By-laws of association/organization, where appropriateConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 42.  * Note: This template is intended to serve as a sample to assist in writing a project proposal. The organization should feel free to use other formats, as long as all the above-mentioned elements are included in the proposal. Project proposals should be no longer than 10 pages, although shorter proposals would be preferred.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 43.  DPM - TEMPLATE FOR PREPARING PROJECT PROPOSALS –Academic and ICT https://docs.google.com/open?id=0Bz6acFOaziYeUEhOUUVpV01SZU8wb24ySGt UZWJ6dw  DPM - TEMPLATE FOR PREPARING PROJECT PROPOSALS –UN https://docs.google.com/open?id=0Bz6acFOaziYeMldvQXVxUUtUTXVLZC0zUDRPa2pfQQConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 44. “Working Efficiently and Accurately in Projects” Asif Kabani, Resource Person Email: kabani.asif@gmail.com
  • 45. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 46. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 47. http://www.youtube.com/watch?v=ZFncQS p6Z5o WBSConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 48. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 49. S/N Activity / Task Duration Responsibility Output S.Dt /E dateConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 50. S/n Activity Qty Rate /per Amount unitConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 51. “Working Efficiently and Accurately in Projects” Asif Kabani, Resource Person Email: kabani.asif@gmail.com
  • 52. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 53. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 54. Narrative Means of Source of Important Summary Verification/ Information / Assumptions MOV/OVI Data Overall Goal Project Purpose Outputs Activities Inputs Pre-conditionsConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 55.  Project Purpose Objectives that the project should achieve within the project duration  Overall Goal Direction that the project should take next  Outputs Strategies for achieving the Project Purpose  Activities Specific actions taken to produce Outputs  Important Assumptions Conditions important for project success, but that cannot be controlled by the projects. Whether these conditions develop or not is uncertain.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 56.  Means of Verification /Objectively Verifiable Indicators (MOV/OVI) Standards for measuring project achievement.  Source of Information/data Data sources from which indicators are derived.  Inputs Personnel, materials, equipments, facilities and funds required by the project.  Preconditions Conditions that must be fulfilled before a project gets underwayConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 57. Narrative Means of Source of Important Summary Verification/ Information / Assumptions MOV/OVI Data Overall Goal Project Purpose Outputs Activities Inputs Pre-conditionsConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 58. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 59. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 60. Video Case Study: Mohammed learns the importance of participation and ownership of project design Video Case Study: Ibrahim learns the importance of problem trees Video Case study: Regina learns the importance of stakeholder analysis and engagement http://youtu.be/oYQykiTBcNMConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 61. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 62. Human Resource Development (HRD) •21-Feb-2012 ICT for Rural Development •21-Feb-2012 Child Rights – Parliament •22-Feb-2012 Capacity Building and Trainings of School Teachers •27-Feb-2012 WASH and Livelihood •27-Feb-2012Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 63. Human Resource Development (HRD) •28-Feb-2012 ICT for Rural Development •28-Feb-2012 Child Rights – Parliament •28-Feb-2012 Capacity Building and Trainings of School Teachers •29-Feb-2012 WASH and Livelihood •29-Feb-2012Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 64. Members of Group must finish presentation in 5 minutes Submission of Question by each group on Flash Cards 5 minutes for Q&A Total Time for Presentation is 10 minutes 5 min presentation 5 min Q&A Participation by every member of the group is mustConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 65. Briefly review what was presented Identify ways to apply training Request feedback on training sessionConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 66.  Make your final project Request for Proposal Format (RFP) document Request for 1. Project Summary Problem Statement Proposal 2. 3. Project Description  Submit the WBS/Work Plan 4. Project Goal, Objectives & Results  The LFA and Project Budget 5. Project Methodology or Project Approach  Review and approval in next 6. Gender as Cross-Cutting Theme Class 7. Sustainability Reference reading document 8. Monitoring and Evaluation http://documents.rec.org/publications/ProposalWriting.pdf 9. Work Plan – Activity plan 10. The BudgetConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  • 67. “Working Efficiently and Accurately in Projects” Asif Kabani Trainer/Resource Person Thank you