―Working Efficiently and Accurately in Projects‖       Asif Kabani, Resource Person       Email: kabani.asif@gmail.com
Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
Role of               Project                        Project             Management                        Teams          ...
Articles, Books, Calendar, Publication and                                                     report – Knowledge Bank    ...
Talk                                                  only one at                                        Team       time w...
Project management is the discipline of planning,         organizing, securing, and managing resources to         achieve ...
Stakeholder analysis is a term that refers to the         action of analyzing the attitudes of stakeholders         toward...
A stakeholder is any person or organization, who             can be positively or negatively impacted by, or             c...
Stakeholder            Stakeholder                                                 analysis is          analysis has the  ...
http://www.youtube.com/watch?feature=player_detailpage&v=yZaT_MOjL_cConnect: Asif KabaniSkype: kabaniasif | facebook: kaba...
Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
―Working Efficiently and Accurately in Projects‖                Asif KabaniProject Life Cycle Management
Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
Objective                                                         Make a Poster                                           ...
Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
1.   Approval of Project by Donors2.   Project Planning and Budget
Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
http://www.youtube.com/watch?feature=player_detailpage&v=HTAMRPOaUHMConnect: Asif KabaniSkype: kabaniasif | facebook: kaba...
―Working Efficiently and Accurately in Projects‖               Asif KabaniProject Management Process
   What are Project Management Process?            Share your views on Flash Card            Time 2 minutes           ...
Note:              1. Not all projects will visit every stage, as projects can be terminated                  before they ...
Project management process includes a number         of elements: four to five process groups, and a         control syste...
   What is Stage–gate model?            Summaries in your own words 1500-2000            Time line of Stage Gate model ...
The initiating processes determine the nature and                                     scope of the project.               ...
The initiating stage should include a plan that encompasses the following areas:                   analyzing the business/...
Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
In project management, a project charter or project definition is a        statement of the scope, objectives and particip...
The project charter is usually a short document that refers to           more detailed documents such as a new offering re...
Reasons for undertaking the project                           Objectives and constraints of the project                   ...
Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
   Make a project charter document/Project Proposal            Scope Statement of Project            The Minutes of Pro...
―Working Efficiently and Accurately in Projects‖              Asif KabaniRole of Project Manager
Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
A project manager is a         professional in the field of         project management.         Project managers can have ...
Role & responsibilities of a Project         Manager is little complex and         needs to be explained elaborately      ...
The Project Manager is the person        responsible for managing the project.        The Project Manager is the person   ...
The Project Manager is involved with         the planning, controlling and         monitoring, and also managing and      ...
The Project Manager examines the         organizational culture and         determine whether project         management i...
The Project Manager is         responsible for identifying,         monitoring, and responding to         risk.         Th...
Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
http://www.youtube.com/watch?feature=player_detailpage&v=FJVS__j_lioConnect: Asif KabaniSkype: kabaniasif | facebook: kaba...
The reporting structure of a Project         Manager changes depends on         organizational structure. He may         r...
The project manager is accountable for         ensuring that everyone on the team knows         and executes his or her ro...
However, there are some responsibilities that are common to all Project Managers are:       Developing the project plan   ...
   What are the role and responsibility of Project             Manager?            Share Good qualities of a successful ...
―Working Efficiently and Accurately in Projects‖             Asif Kabani  Role of Project Teams
   Make a Team of your Project?          Share role and responsibility of team          The Key strengthens of your pro...
Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
   A project team is a team whose members             usually belong to different groups, functions             and are a...
   A team can be divided into sub-teams according            to need.           Usually project teams are only used for ...
   A team is defined as ―an interdependent            collection of individuals who work together            towards a co...
   As project teams work on specific projects, the             first requirement is usually met.            In the early...
   Most project teams require involvement from             more than one department, therefore most             project t...
   Projects that may not receive strong support             initially often have the backing of a project             cha...
   Project teams need to have the right             combination of skills, abilities and personality             types to...
Develop TORs of Team and share                                                            responsibilities                ...
Briefly review what was presented                    Identify ways to apply training           Request feedback on trainin...
Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
―Working Efficiently and Accurately in Projects‖          Asif Kabani    Trainer/Resource Person             Thank you
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Asif Kabani presentation diploma in project management week 3 project management process role of project managers role of project teams

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Asif Kabani presentation diploma in project management week 3 project management process role of project managers role of project teams

  1. 1. ―Working Efficiently and Accurately in Projects‖ Asif Kabani, Resource Person Email: kabani.asif@gmail.com
  2. 2. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  3. 3. Role of Project Project Management Teams Process Role of Project ManagerConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  4. 4. Articles, Books, Calendar, Publication and report – Knowledge Bank Sweets and Good for Participants Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  5. 5. Talk only one at Team time with Polite members permission speech and sit with body Group language Student must come Respect to class on everyone time Timely Mobile submission Phone on of Quiz and Silent AssignmentConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  6. 6. Project management is the discipline of planning, organizing, securing, and managing resources to achieve specific goals. A project is a temporary endeavor with a defined beginning and end (usually time-constrained, and often constrained by funding or deliverables), undertaken to meet unique goals and objectives, typically to bring about beneficial change or added value/development. The primary challenge of project management is to achieve all of the project goals[and objectives while honoring the preconceived constraints.[Typical constraints are scope, time, and budget. The secondary—and more ambitious—challenge is to optimize the allocation and integrate the inputs necessary to meet pre-defined objectives.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  7. 7. Stakeholder analysis is a term that refers to the action of analyzing the attitudes of stakeholders towards something (most frequently a project). It is frequently used during the preparation phase of a project to assess the attitudes of the stakeholders regarding the potential changes. Stakeholder analysis can be done once or on a regular basis to track changes in stakeholder attitudes over timeConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  8. 8. A stakeholder is any person or organization, who can be positively or negatively impacted by, or cause an impact on the actions of a company, government, or organization. Types of stakeholders are: • Primary stakeholders : are those ultimately affected, either positively or negatively by an organizations actions. • Secondary stakeholders : are the ‗intermediaries‘, that is, persons or organizations who are indirectly affected by an organizations actions. • Key stakeholders : (who can also belong to the first two groups) have significant influence upon or importance within an organization.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  9. 9. Stakeholder Stakeholder analysis is analysis has the performed when It is important to goal of developing there is a need to identify all cooperation clarify the stakeholders for the between the consequences of purpose of stakeholder and envisaged changes, identifying their the project or at the start of success criteria and team and, new projects and in turning these into ultimately, assuring connection with quality goals. successful outcomes organizational for the project. changes generally.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  10. 10. http://www.youtube.com/watch?feature=player_detailpage&v=yZaT_MOjL_cConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  11. 11. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  12. 12. ―Working Efficiently and Accurately in Projects‖ Asif KabaniProject Life Cycle Management
  13. 13. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  14. 14. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  15. 15. Objective Make a Poster of your Project Activities Outputs Duration Budget(Input) Resources (Input)Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  16. 16. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  17. 17. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  18. 18. 1. Approval of Project by Donors2. Project Planning and Budget
  19. 19. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  20. 20. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  21. 21. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  22. 22. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  23. 23. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  24. 24. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  25. 25. http://www.youtube.com/watch?feature=player_detailpage&v=HTAMRPOaUHMConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  26. 26. ―Working Efficiently and Accurately in Projects‖ Asif KabaniProject Management Process
  27. 27.  What are Project Management Process?  Share your views on Flash Card  Time 2 minutes  Place the card on the Green BoardConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  28. 28. Note: 1. Not all projects will visit every stage, as projects can be terminated before they reach completion. 2. Some projects do not follow a structured planning and/or monitoring process. 3. Some projects will go through steps 2, 3 and 4 multiple times.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  29. 29. Project management process includes a number of elements: four to five process groups, and a control system. Regardless of the methodology or terminology used, the same basic project management processes will be used. Major process groups generally include: initiation planning or development production or execution monitoring and controlling closingConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  30. 30.  What is Stage–gate model?  Summaries in your own words 1500-2000  Time line of Stage Gate model  Prepare a Summary report  Report due next class/weekConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  31. 31. The initiating processes determine the nature and scope of the project. If this stage is not performed well, it is unlikely that the project will be successful in meeting the business/project needs. Any deficiencies should be reported and a recommendation should be made to fix them The key project controls needed here are an understanding of the business/project environment and making sure that all necessary controls are incorporated into the project.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  32. 32. The initiating stage should include a plan that encompasses the following areas: analyzing the business/project needs/requirements in measurable goals reviewing of the current operations financial analysis of the costs and benefits including a budget stakeholder analysis, including users, and support personnel for the project project charter including costs, tasks, deliverables, and scheduleConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  33. 33. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  34. 34. In project management, a project charter or project definition is a statement of the scope, objectives and participants in a project. It provides a preliminary delineation of roles and responsibilities, outlines the project objectives, identifies the main stakeholders, and defines the authority of the project manager. It serves as a reference of authority for the future of the project. The terms of reference is usually part of the project charter.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  35. 35. The project charter is usually a short document that refers to more detailed documents such as a new offering request or a request for proposal. In Initiative for Policy Dialogue (IPD), this document is known as the project charter. In customer relationship management (CRM), it is known as the project definition report. Both IPD and CRM require this document as part of the project management process. The project charter establishes the authority assigned to the project manager, especially in a matrix management environment. It is considered best practice.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  36. 36. Reasons for undertaking the project Objectives and constraints of the project Directions concerning the solution Identities of the main stakeholders In scope and out-of-scope items High level risk management plan Communication plan Target project benefits High level budget and spending authorityConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  37. 37. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  38. 38. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  39. 39.  Make a project charter document/Project Proposal  Scope Statement of Project  The Minutes of Project Charter meetings  Project Charter with support documents and Plan submission  Report back / Presentation (Group) of Project Charter, plan and supporting documents of project.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  40. 40. ―Working Efficiently and Accurately in Projects‖ Asif KabaniRole of Project Manager
  41. 41. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  42. 42. A project manager is a professional in the field of project management. Project managers can have the responsibility of the planning, execution and closing of any project,Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  43. 43. Role & responsibilities of a Project Manager is little complex and needs to be explained elaborately in clear terms for each project. Let me list down few important roles & responsibilities of a Project ManagerConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  44. 44. The Project Manager is the person responsible for managing the project. The Project Manager is the person responsible for accomplishing the project objectives within the constraints of the project. He is responsible for the outcome(success or failure) of the project.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  45. 45. The Project Manager is involved with the planning, controlling and monitoring, and also managing and directing the assigned project resources to best meet project objectives. The Project Manager controls and monitors “triple constraints”— project scope, time and cost(quality also)—in managing competing project requirements.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  46. 46. The Project Manager examines the organizational culture and determine whether project management is recognized as a valid role with accountability and authority for managing the project. The Project Manager collects metrics data(such as baseline, actual values for costs, schedule, work in progress, and work completed) & reports on project progress and other project specific information to stakeholders.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  47. 47. The Project Manager is responsible for identifying, monitoring, and responding to risk. The Project Manager is responsible to the project stakeholders for delivering a project’s objectives within scope, schedule, cost, and quality.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  48. 48. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  49. 49. http://www.youtube.com/watch?feature=player_detailpage&v=FJVS__j_lioConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  50. 50. The reporting structure of a Project Manager changes depends on organizational structure. He may reports to a Functional Manager or to a Program Manager. In a bit exaggerating terms, Project Manager is the ‘one’ he/she is the one who decides the success of the project.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  51. 51. The project manager is accountable for ensuring that everyone on the team knows and executes his or her role, feels empowered and supported in the role, knows the roles of the other team members and acts upon the belief that those roles will be performed. The specific responsibilities of the Project Manager many vary depending on the industry, the company size, the company maturity, and the company cultureConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  52. 52. However, there are some responsibilities that are common to all Project Managers are: Developing the project plan Managing the project stakeholders Managing the project team Managing the project risk Managing the project schedule Managing the project budget Managing the project conflictsConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  53. 53.  What are the role and responsibility of Project Manager?  Share Good qualities of a successful project managers?  The List of responsibilities of Project?  Prepare a TORs for PM for your research project?Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  54. 54. ―Working Efficiently and Accurately in Projects‖ Asif Kabani Role of Project Teams
  55. 55.  Make a Team of your Project?  Share role and responsibility of team  The Key strengthens of your project team Weakness, Opportunities and Threats of Project Team  Project Team Benefits in Project ManagementConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  56. 56. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  57. 57. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  58. 58.  A project team is a team whose members usually belong to different groups, functions and are assigned to activities for the same project.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  59. 59.  A team can be divided into sub-teams according to need.  Usually project teams are only used for a defined period of time.  They are disbanded after the project is deemed complete.  Due to the nature of the specific formation and disbandment, project teams are usually in organizations.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  60. 60.  A team is defined as ―an interdependent collection of individuals who work together towards a common goal and who share responsibility for specific outcomes of their organisations‖.  An additional requirement to the original definition is that ―the team is identified as such by those within and outside of the team‖.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  61. 61.  As project teams work on specific projects, the first requirement is usually met.  In the early stages of a project, the project team may not be recognized as a team, leading to some confusion within the organization.  The central characteristic of project teams in modern organizations is the autonomy and flexibility availed in the process or method undertaken to meet their goals.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  62. 62.  Most project teams require involvement from more than one department, therefore most project teams can be classified as cross functional team.  The project team usually consists of a variety of members often works under the direction of a project manager or a senior member of the organisation.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  63. 63.  Projects that may not receive strong support initially often have the backing of a project champion.  Individual team members can either be involved on a part time, or full time basis.  Their time commitment can change throughout the project depending on the project development stage.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  64. 64.  Project teams need to have the right combination of skills, abilities and personality types to achieve collaborative tension.  Teams can be formulated in a variety of ways.  The most common method is at the discretion of a senior member of the organization.Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  65. 65. Develop TORs of Team and share responsibilities Discuss with Group use format agreed by Group – Project TeamConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  66. 66. Briefly review what was presented Identify ways to apply training Request feedback on training sessionConnect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  67. 67. Connect: Asif KabaniSkype: kabaniasif | facebook: kabani.asif
  68. 68. ―Working Efficiently and Accurately in Projects‖ Asif Kabani Trainer/Resource Person Thank you

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