How	  to	  Work	  with	  Gan.	  Charts	  	  Asif	  Kabani	  
Gan.	  Charts	  	  •  A	  major	  challenge	  on	  projects	  is	  that	  you	  make	  sure	  you	  have	  a	  robust,	  d...
Step	  1:	  Create	  your	  task	  list	  •  First,	  you	  need	  to	  know	  what	  tasks	  there	  are	  to	  work	  on...
Step	  2:	  Link	  tasks	  together	  •  Some	  tasks	  need	  to	  be	  done	  in	  a	  par?cular	  order.	  GanB	  chart...
Step	  3:	  Set	  start	  and	  end	  dates	  for	  tasks	  •  Linking	  tasks	  is	  the	  first	  step	  to	  crea?ng	  a...
Step	  4:	  Add	  some	  milestones	  •  A	  milestone	  is	  a	  point	  on	  the	  project	  which	  marks	  an	  achiev...
Step	  5:	  Add	  resources	  to	  tasks	  •  You	  may	  have	  to	  change	  some	  of	  the	  project	  dates	  if	  yo...
How	  to	  Work	  with	  Gan.	  Charts	  	  Asif	  Kabani	  Contact InformationScreen names kabani.asif(Google Talk)kabani...
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Asif kabani how to work with gantt charts - Project Management

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Asif kabani how to work with gantt charts - Project Management

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Transcript of "Asif kabani how to work with gantt charts - Project Management "

  1. 1. How  to  Work  with  Gan.  Charts    Asif  Kabani  
  2. 2. Gan.  Charts    •  A  major  challenge  on  projects  is  that  you  make  sure  you  have  a  robust,  detailed  project  schedule.  A  schedule  helps  you  see  how  long  the  project  will  take  and  how  much  effort  needs  to  go  into  it.  If  you  get  it  wrong  it  can  be  a  costly  and  ?me-­‐consuming  mistake.  •  GanB  charts  are  a  great  tool  to  display  your  project  schedule  in  a  way  that  makes  it  easy  to  see  what  needs  to  be  done  on  the  project.  So  here  are  5  steps  to  working  with  GanB  charts...  
  3. 3. Step  1:  Create  your  task  list  •  First,  you  need  to  know  what  tasks  there  are  to  work  on!  Brainstorm  with  your  team  and  come  up  with  a  complete  list  of  tasks  required  for  the  project.  Make  it  as  comprehensive  as  you  can.  It  can  help  to  do  this  over  a  couple  of  days  so  that  you  have  ?me  to  reflect  on  what  really  needs  to  be  done.  
  4. 4. Step  2:  Link  tasks  together  •  Some  tasks  need  to  be  done  in  a  par?cular  order.  GanB  charts  show  you  the  dependencies  (links)  between  tasks.  If  a  task  has  to  start  aMer,  before  or  at  the  same  ?me  as  another  one,  you  can  add  these  links  into  your  project  schedule.  Then  those  tasks  will  always  be  linked  together.  
  5. 5. Step  3:  Set  start  and  end  dates  for  tasks  •  Linking  tasks  is  the  first  step  to  crea?ng  a  ?meline,  but  you  will  probably  have  to  schedule  some  start  and  end  dates  manually.  Go  through  the  list  of  tasks  that  you  have  created  and  set  dates  for  your  ac?vi?es.  These  will  depend  on  how  long  each  task  will  take.  The  bars  on  the  GanB  chart  will  change  length  to  represent  how  long  each  task  is.  
  6. 6. Step  4:  Add  some  milestones  •  A  milestone  is  a  point  on  the  project  which  marks  an  achievement.  It  is  normally  shown  on  a  GanB  chart  as  a  diamond,  and  it  represents  a  task  with  a  dura?on  of  zero  days.  You  can  link  tasks  to  milestones.  Milestones  can  mark  the  end  of  a  phase,  the  comple?on  of  a  big  task  or  series  of  tasks  or  the  start  of  a  new  stage.  Aim  to  schedule  milestones  regularly  throughout  your  project  plan  as  they  will  help  you  track  if  you  are  on  schedule.  
  7. 7. Step  5:  Add  resources  to  tasks  •  You  may  have  to  change  some  of  the  project  dates  if  you  find  that  someone  on  the  team  has  too  much  to  do.  They  won’t  be  able  to  work  on  dozens  of  tasks  all  at  the  same  ?me,  so  adjust  your  schedule  as  you  need  to.  SoMware  can  help  you  do  this  which  takes  the  ?me-­‐consuming  analysis  out  of  calcula?ng  what  you  need  to  amend.  You  can  display  the  names  of  team  members  working  on  tasks  directly  on  the  GanB  chart  too.  
  8. 8. How  to  Work  with  Gan.  Charts    Asif  Kabani  Contact InformationScreen names kabani.asif(Google Talk)kabaniasif(Skype)kabaniasif(Twitter)Email kabani.asif@facebook.comFacebook http://facebook.com/kabani.asif

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