Gan. Charts • A major challenge on projects is that you make sure you have a robust, detailed project schedule. A schedule helps you see how long the project will take and how much eﬀort needs to go into it. If you get it wrong it can be a costly and ?me-‐consuming mistake. • GanB charts are a great tool to display your project schedule in a way that makes it easy to see what needs to be done on the project. So here are 5 steps to working with GanB charts...
Step 1: Create your task list • First, you need to know what tasks there are to work on! Brainstorm with your team and come up with a complete list of tasks required for the project. Make it as comprehensive as you can. It can help to do this over a couple of days so that you have ?me to reﬂect on what really needs to be done.
Step 2: Link tasks together • Some tasks need to be done in a par?cular order. GanB charts show you the dependencies (links) between tasks. If a task has to start aMer, before or at the same ?me as another one, you can add these links into your project schedule. Then those tasks will always be linked together.
Step 3: Set start and end dates for tasks • Linking tasks is the ﬁrst step to crea?ng a ?meline, but you will probably have to schedule some start and end dates manually. Go through the list of tasks that you have created and set dates for your ac?vi?es. These will depend on how long each task will take. The bars on the GanB chart will change length to represent how long each task is.
Step 4: Add some milestones • A milestone is a point on the project which marks an achievement. It is normally shown on a GanB chart as a diamond, and it represents a task with a dura?on of zero days. You can link tasks to milestones. Milestones can mark the end of a phase, the comple?on of a big task or series of tasks or the start of a new stage. Aim to schedule milestones regularly throughout your project plan as they will help you track if you are on schedule.
Step 5: Add resources to tasks • You may have to change some of the project dates if you ﬁnd that someone on the team has too much to do. They won’t be able to work on dozens of tasks all at the same ?me, so adjust your schedule as you need to. SoMware can help you do this which takes the ?me-‐consuming analysis out of calcula?ng what you need to amend. You can display the names of team members working on tasks directly on the GanB chart too.
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