Effective Powerpoint Presentations

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  • You may have been asked to prepare a project summary, a report, a deck…etcAnd it can be really confusing, especially if you are starting from scratch and not sure; How to start What template to use What to include...
  • If not planned well, may take long hoursYou may want to change/modify the template, the content…etc a lot while working on…
  • And in some certain cases may really drive crazy, especially when crashed…
  • Plato
  • If you know how to deal with it and leverage it to create your own presentation
  • These are the six principles I usually try to stick to when I am working with PowerPoint. They seem very obvious to all of us but I promise you we usually take them for granted!
  • George Bernard Shaw - Irish playwright (26 July 1856 – 2 November 1950)
  • Need to know the audience, their background, interests and understand what they want to see to define; How we want them to benefit? What do we want to accomplish after the presentation is over? what design, what template will we use?
  • Is the message I am trying to deliver clear to everyone?Do I highlight it well enough?
  • What to include?FactsStatisticsDataExecutive summaryRecommendations…
  • The content and the way you put them together is the key to deliver the message
  • If you cook all those ingredients all together and dump into a bowl, you will get thisSo easy to cookWill people like it? Would you like it?
  • Very simple but classy presentation
  • We can always use 6W’s while working on the message and the contentAsk these W’s about the topic we will be working on before we start building the presentationIt really helps!..
  • Strongly recommended!
  • After working on the main message, contents;we need to create a story, a well-prepared flow for the contentsto make sureeverything flows smoothly and serves to the point!
  • Break the story to pieces to better view the flow;How to startHow to developHow to finish
  • Then make sure everything is put together in a flawless flow…
  • Also make sure the entire piece tells your story and delivers your message
  • Simplicity always wins !
  • Bill GatesVery complex slide behind him, you cannot focus on the presenter while there is this slide ob the screenThe audience will try to keep up with the slide and try to read and understand
  • Steve JobsVery simple, to the point
  • Please read the definition for Instructional TechnologyBlank the screen and ask them to repeat the definition
  • Ask for the audience’s thoughts…
  • You can do as many slides as you wantIt costs $0.00/slide in PowerPoint !!!!
  • If it is readable from 7 ft on your screen then it will be readable in many conference or meeting rooms since the screens are usually adjusted accordingly
  • No fonts with tails, it is difficult to read themDifferent colors or bold is better than Italic or Underline
  • Use the animations only when you think it is necessary and helps you with the context
  • When used correctly colors help to great extent;To highlight somethingTo differentiate somethingTo influence the emotionsSo on…
  • Very difficult to follow the trend
  • When there is more than 14 data points, line and area charts are better to show the trend
  • Pie charts are great to talk about shares
  • Once again, they seem so obvious but usually taken for granted
  • Effective Powerpoint Presentations

    1. 1. Effective PowerPoint Presentations Kaan Demiryurek, Nov 2009
    2. 2. There are 300 million PowerPoint users**estimate
    3. 3. 30 million presentations each day**estimate
    4. 4. PowerPoint can be confusing…
    5. 5. …might take long hours
    6. 6. …and sometimes drives crazy!
    7. 7. or…
    8. 8. …can be fun,
    9. 9. …and if successful,
    10. 10. …even can make you happy!
    11. 11. andmakehappy! How?
    12. 12. Audience Message ContentSimplicity Format Visuals
    13. 13. How will they benefit?What to accomplish?What design to use?
    14. 14. What do youwant them toremember?
    15. 15. Will they tell what the message was?
    16. 16. How to deliver the message?
    17. 17. What to include?
    18. 18. would you prefer this?
    19. 19. or this?
    20. 20. WhatWhyWhoWhereWhenHow
    21. 21. http://www.thebackofthenapkin.com/
    22. 22. Have a story…
    23. 23. …break it down…
    24. 24. …and put it all together…
    25. 25. …and tell your story
    26. 26. What you are is how you are perceived Rumi
    27. 27. Instructional Technology: A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled (HMRS 5th ed.) Too detailed !
    28. 28. Instructional Technology: A process involving people, procedures & tools for solutions to problems in learning (HMRS 5th ed.) Much Simpler
    29. 29. Instructional Technology;A processinvolving people, procedures, toolsfor solutionsto problems in learning(HMRS 5th ed.) Even Better?
    30. 30. Make it BigKeep it SimpleAdd a little variety and colors
    31. 31. • This is Arial 12• This is Arial 18• This is Arial 24• This is Arial 32• This is Arial 36• This is Arial 44
    32. 32. • This is Arial 12• This is Arial 18 Too Small• This is Arial 24• This is Arial 32• This is Arial 36• This is Arial 44
    33. 33. Look at it from 7 feet away 7 ft
    34. 34. Too many colorsToo Many Fonts and Styles< 6 lines per slide< 7 words per lineSimple fontsE vs. E
    35. 35. This animation is annoying, not enhancing "Appear" and "Disappear" are better
    36. 36. Too distracting ! 7 ft
    37. 37. simple & to the point 7 ft
    38. 38. Use colors to highlight and influence mood
    39. 39. Color WheelOpposite colors complement
    40. 40. Use contrasting colorsLight on dark vs dark on lightUse complementary colorsThe color wheel These colors do not complement
    41. 41. Use contrasting colorsLight on dark vs dark on lightUse complementary colorsThe color wheel Better ?
    42. 42. Pictures to provide contextPhotographs for realismCharts and graphs to minimize dataDo not over do it!
    43. 43. How do we take information during a presentation? Text 7% Visual 55% Vocal 38%Research: Prof. Albert Mehrabian
    44. 44. How do we take information during a presentation?Research: Prof. Albert Mehrabian
    45. 45. Source: Wharton Research Centre & Decker Communications
    46. 46. Choose the right image
    47. 47. Remove background colors
    48. 48. Remove background colorsand use this space...
    49. 49. Crop unwanted portions of the images
    50. 50. What part of the picture?
    51. 51. Three different grounds from the same picture!
    52. 52. Power Points
    53. 53. 1. Place Key Elements of Your Composition at Power Points
    54. 54. 2. Place Key Elements of Your Composition Along Horizontal Lines3. Place Key Elements of Your Composition Along Vertical Lines
    55. 55. Abc efg xyz tyu
    56. 56. Charts and graphs to minimize data
    57. 57. Items Sold in Q1’2002 January February March AprilBlue Balls 20.4 27.4 90 20.4Red Balls 30.6 38.6 34.6 31.6
    58. 58. Items Sold Q1’2002100 90 80 70 60 Blue Balls 50 Red Balls 40 30 20 10 0 January February March April
    59. 59. Items Sold Q1’200210090807060 Blue Balls50 Red Balls40302010 0 January February March April
    60. 60. Data Trend Year Share (%) 1987 32 1988 30 1989 28 1990 27 1991 29 1992 33 1993 38 1994 41 1995 45 1996 48 1997 52 1998 56 1999 59 2000 59 2001 58 2002 59 2003 60 2004 62 2005 63 2006 62 2007 60
    61. 61. Data Trend (%) 63 62 59 59 58 59 60 62 60 56 52 48 45 41 38$ % Share 32 30 33 28 27 29
    62. 62. Shareholding Pattern as of June 30, 2009 of Infosys Shareholder % Shareholding Indian Promoters 16% Banks, FIs, Insurance Companies 4% FIIs 36% Indian Public 16% Others 28%
    63. 63. Shareholding Pattern as of June 30, 2009 of Infosys Indian Promoters 16% Others 28% Banks, FIs, Insu rance Companies 4% Indian Public 16% FIIs 36%
    64. 64. Remember…
    65. 65. Audience Message ContentSimplicity Format Visuals
    66. 66. Also remember…
    67. 67. PowerPoint isjust a tool…
    68. 68. …create your own presentation with it
    69. 69. …and don’t forget to save so often! “CTRL + S”
    70. 70. Thank you…
    71. 71. Back-upSome more examples…

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