Presentation skills final

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Presentation skills final

  1. 1. Presentation Skills
  2. 2. Agenda <ul><li>Introduction </li></ul><ul><li>Preparing for the presentation </li></ul><ul><li>Making the presentation </li></ul><ul><li>Delivery </li></ul><ul><li>Closing your presentation </li></ul><ul><li>Final tips </li></ul>
  3. 3. Introduction <ul><li>What is the objective of this course? </li></ul>
  4. 4. Introduction <ul><li>What is a presentation? </li></ul>
  5. 5. Agenda <ul><li>Introduction </li></ul><ul><li>Preparing for the presentation </li></ul><ul><li>Making the presentation </li></ul><ul><li>Delivery </li></ul><ul><li>Closing your presentation </li></ul><ul><li>Final tips </li></ul>
  6. 6. Preparing for the presentation Preparing material Preparing yourself
  7. 7. Preparing the material <ul><li>Define your objective </li></ul>
  8. 8. Preparing the material <ul><li>Define your objective </li></ul><ul><li>Prepare the structure of the talk carefully and logically. </li></ul>
  9. 9. How to choose data? <ul><li>Include something just because it is interesting. </li></ul><ul><li>Use stories and examples under the condition or relevancy. </li></ul><ul><li>Quoting someone well known can give you credibility. </li></ul>
  10. 10. Preparing the material <ul><li>Define your objective </li></ul><ul><li>Prepare the structure of the talk carefully and logically. </li></ul><ul><li>Concentrate on the objective of the talk and the main points you want to make. </li></ul>HOW?
  11. 11. You have to ask yourself four questions ! <ul><li>What do I want to do? </li></ul><ul><li>What do I want my audience to know? </li></ul><ul><li>What do I want my audience to do? </li></ul><ul><li>What do I want my audience to feel? </li></ul>
  12. 12. Preparing the material <ul><li>Define your objective </li></ul><ul><li>Prepare the structure of the talk carefully and logically. </li></ul><ul><li>Concentrate on the objective of the talk and the main points you want to make. </li></ul><ul><li>Write out your presentation in rough. (first draft). </li></ul>
  13. 13. Drafting (what’s a first draft) <ul><li>Give yourself 15 min to focus on your topic. </li></ul><ul><li>List as many things as you can think of that you want to include in your presentation (brain storming). </li></ul><ul><li>Start grouping the items in categories. </li></ul><ul><li>Leave it for three days. </li></ul><ul><li>Read it again and edit it if needed. </li></ul>
  14. 14. Preparing the material <ul><li>Define your objective. </li></ul><ul><li>Prepare the structure of the talk carefully and logically. </li></ul><ul><li>Concentrate on the objective of the talk and the main points you want to make. </li></ul><ul><li>Write out your presentation in rough. (first draft). </li></ul><ul><li>Rehearse to your self and in front of some colleagues. (Why?) </li></ul>
  15. 15. Preparing your self <ul><li>Know your audience. </li></ul><ul><ul><li>(Size, Knowledge, Interests, Relationships, environment) </li></ul></ul><ul><li>Rehearse several times. </li></ul><ul><li>“ Only the prepared presenter deserves to be confident” </li></ul><ul><li>Dale Carnegie </li></ul><ul><li>Dress in clothes that make you feel good, free, and comfortable. </li></ul>
  16. 16. Preparing your self <ul><li>Make no negative confessions. </li></ul><ul><li>“ I’m so nervous” </li></ul><ul><li>Take several breathes to relax your body to get rid of your FEAR . </li></ul>FEAR FEAR FEAR FEAR FEAR FEAR
  17. 17. FEAR <ul><li>The Great Truth </li></ul><ul><li>Everyone suffers from nervousness </li></ul>
  18. 18. <ul><li>A Survey in the UK </li></ul>FEAR
  19. 19. Sources of FEAR <ul><li>Looking foolish </li></ul><ul><li>All the eyes on you </li></ul><ul><li>You are the center of attention </li></ul><ul><li>Making mistake </li></ul><ul><li>Your first moments </li></ul><ul><li>Negative past experience </li></ul><ul><li>And the list is endless… </li></ul>
  20. 20. Methods to combat fear <ul><li>Think positively </li></ul><ul><li>Behave naturally </li></ul><ul><li>Visualize success </li></ul><ul><li>Rehearsal: be on top of your material </li></ul><ul><li>Practice, practice, practice,… for your life </li></ul>
  21. 21. Remember that: <ul><li>a v p e l i p a s d e l </li></ul><ul><li>e e a n r c i e n g </li></ul>F E A R
  22. 22. Word of wisdom <ul><li>“ All the great speakers were bad speakers at first” </li></ul><ul><li>Ralph Waldo Emerson </li></ul>
  23. 23. Agenda <ul><li>Introduction </li></ul><ul><li>Preparing for the presentation </li></ul><ul><li>Making the presentation </li></ul><ul><li>Delivery </li></ul><ul><li>Closing your presentation </li></ul><ul><li>Final tips </li></ul>
  24. 24. Making the presentation <ul><li>Greet the audience. </li></ul><ul><li>Introduce yourself. </li></ul><ul><li>Tell them what you are going to tell them , tell them , then tell them what you told them. </li></ul><ul><li>Leave time for discussion. </li></ul><ul><li>At the end ask if there are any questions. </li></ul>
  25. 25. Agenda <ul><li>Introduction </li></ul><ul><li>Preparing for the presentation </li></ul><ul><li>Making the presentation </li></ul><ul><li>Delivery </li></ul><ul><li>Closing your presentation </li></ul><ul><li>Final tips </li></ul>
  26. 26. Delivery <ul><li>What you are saying (your words) </li></ul><ul><li>What your audience hear (your voice) </li></ul><ul><li>What your audience see (you & your aids) </li></ul>
  27. 27. Delivery <ul><li>In a comprehensive research on Communication, it was found that in a face-to-face encounter: </li></ul><ul><li>7% </li></ul><ul><li>38% </li></ul><ul><li>55% </li></ul>
  28. 28. Delivery <ul><li>What you are saying (your words) </li></ul><ul><li>What your audience hear (your voice) </li></ul><ul><li>What your audience see (you & your aids) </li></ul>
  29. 29. Your words <ul><li>The more important than WHAT you are going to say is HOW you are going to say it! </li></ul><ul><li>Avoid jokes unless you are natural expert. </li></ul>
  30. 30. Delivery <ul><li>What you are saying (your words) </li></ul><ul><li>What your audience hear (your voice) </li></ul><ul><li>What your audience see (you & your aids) </li></ul>
  31. 31. Your Voice <ul><li>You have to consider three things: </li></ul><ul><li>V olume </li></ul><ul><li>C larity </li></ul><ul><li>T one </li></ul>
  32. 32. Your Voice <ul><li>Don’t shout and Don’t whisper but speak clearly and consider the surroundings </li></ul><ul><li>Don’t rush and Don’t talk slowly but be natural </li></ul><ul><li>use variation in your speed, tune and volume </li></ul>
  33. 33. Your Voice <ul><li>If large rooms pitch your presentation towards the back of the audience. </li></ul><ul><li>Use pauses. (WHY?) </li></ul>
  34. 34. Delivery <ul><li>What you are saying (your words) </li></ul><ul><li>What your audience hear (your voice) </li></ul><ul><li>What your audience see (you & your aids) </li></ul>
  35. 35. What your audience see You Visual Aids
  36. 36. You <ul><li>Appearance. </li></ul><ul><li>Smile. </li></ul><ul><li>Eye contact. (WHY?) </li></ul><ul><li>Body language. </li></ul><ul><li>- Hand waving. </li></ul><ul><li>- The way you stand. </li></ul><ul><li>- The way you move. </li></ul><ul><li>Never give your back to the audience. </li></ul>
  37. 37. Visual Aids <ul><li>Keep it simple. </li></ul><ul><li>- The 6 x 7 rule </li></ul><ul><ul><li>No more than 6 lines per slide </li></ul></ul><ul><ul><li>No more than 7 words per line </li></ul></ul><ul><li>Slides should contain the minimum information. </li></ul><ul><li>Visuals to support, not to distract. </li></ul>
  38. 38. Visual Aids <ul><li>Use reasonable size font. </li></ul><ul><li>Don't use too &quot;Many Fonts and Styles“ </li></ul><ul><li>- Capitalisation: &quot;ALL CAPITAL LETTERS ARE DIFFICULT TO READ&quot; </li></ul><ul><li>Use colors but avoid orange & yellow back grounds. </li></ul><ul><li>- Don't use t o o m a n y c o l o r s </li></ul><ul><li>Consider room lighting. </li></ul>
  39. 39. They <ul><li>Spend more time listening than talking (but of course, as a presenter, you will be doing most of the talking). </li></ul><ul><li>Do not answer questions with questions. </li></ul><ul><li>Plan responses after others have finished speaking... NOT while they are speaking. </li></ul>
  40. 40. They <ul><li>Keep cool if a questioner disagrees with you. You are a professional! No matter how hard you try, not everyone in the world will agree with you! </li></ul><ul><li>When a question is asked, repeat the question to ensure that everyone heard it (and that you heard it correctly). </li></ul>
  41. 41. Agenda <ul><li>Introduction </li></ul><ul><li>Preparing for the presentation </li></ul><ul><li>Making the presentation </li></ul><ul><li>Delivery </li></ul><ul><li>Closing your presentation </li></ul><ul><li>Final tips </li></ul>
  42. 42. Closing your presentation <ul><li>Leave a memorable close. </li></ul><ul><li>Be precise, brief and to the point. </li></ul>
  43. 43. Agenda <ul><li>Introduction </li></ul><ul><li>Preparing for the presentation </li></ul><ul><li>Making the presentation </li></ul><ul><li>Delivery </li></ul><ul><li>Closing your presentation </li></ul><ul><li>Final tips </li></ul>
  44. 44. Final Tip <ul><li>If there are things you can’t easily express, possibly because of understanding problem, it is better to leave it unsaid. </li></ul>
  45. 45. Summary
  46. 46. Finally <ul><li>Enjoy yourself, </li></ul><ul><li>the audience will be on your side and want to hear what you are going to say. </li></ul>
  47. 47. THANK YOU!
  48. 48. Questions?

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