Ppt Presentations Best Methods
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Ppt Presentations Best Methods

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  • 14 Establish a positive Mind-Set. Value your message. Visualize yourself succeeding. Visualize your audience responding. Give yourself pep talks. Prepare an attention-getting Opening. Use a question related to audience need. Pay a sincere compliment. Relate a relevant incident. Illustrate and support Key Points with evidence and visuals. Statistics Analogies Demonstrations Testimonials Incidents Exhibits Prepare a memorable Close. Dramatize your ideas. Throw down a challenge. Use a motivating statement. Restate the key benefit. Deliver a convincing summary.
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Ppt Presentations Best Methods Ppt Presentations Best Methods Presentation Transcript

  • Electronic Presentations with Microsoft PowerPoint Flagler College Fall 2009
  • Outline
    • Why Microsoft PowerPoint?
    • Examples
    • Text exercises
    • Practice
    • Practice
    • Practice
  • Objectives
    • Review the key concepts of planning and designing presentations
    • Learn how to create a well-organized presentation with Microsoft PowerPoint
  • Objectives
    • Review the fundamentals of graphs and charts
    • Learn the importance of choosing the appropriate graph or chart for the type of data or message to be presented
  • Key Concepts
    • Define presentation graphics
    • Review the advantages of presentation graphics
    • Review the principles of good presentations
    • Review the principles of design excellence
  • Key Concepts
    • Types of business graphics
      • Presentation graphics
      • Analytical graphics
  • Definition
    • Presentation graphics are:
      • the visualization of information and ideas
      • in an easily understood format
      • supporting a message
  • Definition
    • Electronic presentations are:
      • the visualization of information and ideas
      • in an easily understood format
      • supporting a message
      • using computer to present the presentation
  • Advantages
    • Generates and sustains interest
    • Centers attention on the topic
    • Identifies the most important points
    • Clarifies the spoken word
    • Helps understand abstract information
  • Even More Advantages
    • Gets a point across - numeric data
    • Makes topics more interesting
    • Assists in comprehension and retention
    • Brightens up lessons, reports, documents
    • Gives the appearance of being prepared, organized, professional
  • What’s Involved
    • Time
    • Creative efforts
    • PC’s and software
    • Anyone can do it – it’s not a luxury – it’s expected
  • Principles of Good Presentations 1
    • Delivering presentations effectively involves a four-step process or the 4-P’s:
        • 1. Plan
        • 2. Prepare
        • 3. Practice
        • 4. Present
    • Copyright 1996 © Dale Carnegie & Associates, Inc.
  • Plan - Audience
    • Know your audience
      • Knowledge
      • Experience
      • Needs
      • Goals
  • Plan - Purpose
    • Define the purpose of your talk based on the outcome you seek with your audience
      • Inform?
      • Persuade / Sell?
      • Motivate?
      • Teach / Train?
  • Prepare
    • Prepare an attention-getting opening
    • Illustrate and support key points with evidence and visuals
    • Prepare a memorable close
  • More Preparation
    • Determine the results to display
    • Determine the text
    • Determine the data
    • Determine the timing of the presentation
  • Timing: The 8 Minute Rule 1
    • Time your talk!
    • An audience’s ability to focus on what’s being said --- and remember what’s being said --- drops off at 8 minutes
    • Exception: For example, classroom lectures supported by electronic presentations.
  • Timing: Breaking the Tedium
    • Go to Q and A after 15 minutes to touch on details
    • Use another speaker
    • Show a video
    • Tell a story
    • Stop! Stop! Stop!
  • Timing: The 8 Second Rule
    • The “Fast Start 8 Second Rule”
    • Most people decide within 8 seconds if a speaker is worth hearing or not
    • Therefore, begin STRONGLY!
      • Get to the point immediately -
      • Share your message clearly -
      • Give the audience take-away
  • Practice
    • Practice your presentation before an audience, coach, mirror, video camera
    • Review your slides for
      • Clarity and Relevancy
      • Eye-appeal and Visibility
      • Quality
      • Memorability
  • More Practice
    • Receive feedback and coaching for
      • Strong opening and memorable close
      • Clear message - key points
      • Logical flow
      • Timing
      • Distracting mannerisms
  • Presentation - Fundamentals
    • Establish a positive attitude
    • “ Own” your subject
    • Project the value of your message
  • Presentation - First Impression
    • Establish eye-contact
    • Display poised body language
    • Project confidence
    • Be well groomed
  • Presentation - Rapport
    • Be sincere
    • Be yourself
    • Say “we” not “you”
    • Involve your audience
    • Like your audience or at least pretend to like them
  • Presentation - Attention
    • Be enthusiastic
    • Use vivid words
    • Express yourself clearly and concisely
    • Have an upbeat voice
    • Have proper body language
    • Remember you are the expert
  • Successful Presentations
    • Repeatedly Prepare, Practice, Perform
    • K-I-S-S
    • Personalize your presentation
    • Q and A - Interaction
    • Listen to the questions
    • Be flexible
    • Be prepared for the unexpected
  • Successful Presentations
    • Talk - use notes sparingly
    • Don’t watch the slides
    • Web-erize the presentation
      • SlideShare or Web or YouTube or ….
    • Use annotation
    • Use pointers
    • Use timing
  • Successful Presentations
    • Have back-up presentation files
    • Have alternative presentation files
    • Know your location and facilities
    • Leave time for set-up
    • Don’t panic
      • ----- power, bulbs, cables, crashes, handouts
  • General Principles of Design
    • Plan, organize, and review
    • Keep slides simple
    • Spell-check
    • Be consistent
    • Credit sources
    • Use restraint
  • General Principles of Design
    • Project design and logical flow
    • Remember timing
    • “ Own” your message
    • Focus on your theme
    • Use restraint
  • Principles of Design - Text
    • Use only 2 or 3 typefaces
    • Use upper and lower case
    • Don’t use fonts too small to read
    • Limit the use of decorative typefaces
    • Use different sizes and styles of one typeface not different typefaces
    • Use restraint
  • Principles of Design - Layout
    • Use titles and subtitles
    • Use punctuation carefully
    • Consider alignment and layouts
    • Use borders and boxes for impact
    • Use restraint
  • Principles of Design - Visual
    • Don’t use busy backgrounds
    • Avoid fancy borders and symbols
    • Coordinate text and background colors
    • Use organization’s colors and logos
    • Use restraint
  • Principles of Design - Special Effects
    • Effects are powerful tools
    • Animation increases the impact
    • Reserve movement for key points
    • Justify every special effect
    • Practice timing
    • Use restraint
  • Special Features
    • Graphics - Pictures and Clipart
    • Music and Audio
    • Videos
    • Web publishing
    • Web links
    • Special effects
  • Business Graphics
    • Define and represent data in a visual and easily understood format
    • Describe, explore, and summarize a set of numbers quite effectively
    • Communicate complex ideas with clarity, precision, and efficiency
    • Communicate with a powerful tool
  • Business Graphic Programs
    • Presentation graphics
    • Analytical graphics
  • Graphics Software
    • 1. Presentation Graphics
      • Example - Microsoft PowerPoint
    • 2. Analytical Graphics
      • Example - Microsoft Excel
  • Presentation Graphics
    • Offer quality business graphics
    • Prepare charts, graphs, and other visual aids
    • Include multimedia effects – audio, music, videos
    • Embrace libraries of symbols, drawings, clip art, pictures
    • Control easy, fast, professional look
  • Analytical Graphics
    • Encourage the viewer to think about the substance
    • Present many numbers in a small space
    • Make large data sets coherent
    • Reveal the data at several levels of detail
  • Analytical Graphics
    • Encourage the eye to compare
    • Help users analyze and understand specific data
    • Serve a clear purpose, description, exploration, tabulation, or decoration
  • Analytical Graphics
    • Construct and view line, bar, pie-chart graphs
    • Produce useful, simple illustrations
    • Present elaborate presentations
    • Integrate closely with the statistical and verbal descriptions of a data set
  • Practice Graphical Integrity
    • Reveal the truth
    • Communicate clearly
    • Follow principles of integrity
  • Remember!
    • Presentations are very powerful
    • They are fun to develop
    • You will appear to be an expert
    • Enjoy Microsoft PowerPoint 2007