Week 7 Desiging Ppt

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  • Week 7 Desiging Ppt

    1. 1. Week 7 – Designing PPT Step 4 - Design
    2. 2. Step 4 – PowerPoint Design Delivery Practice Design Support Structure Planning Step 1 Step 2 Step 3 Step 4 Step 5 Step 6
    3. 3. Today’s Outline <ul><li>Current thoughts about PPT </li></ul><ul><li>Cognitive Processing </li></ul><ul><ul><li>How our brains work </li></ul></ul><ul><li>Five types of “overload” & how to win-over </li></ul><ul><li>Gary Reynolds – Top 10 Slide Tips </li></ul>
    4. 4. Review - Tools to visually support… <ul><li>Chalk and dry-erase boards </li></ul><ul><li>Flip charts and poster board </li></ul><ul><li>Handouts </li></ul><ul><li>Presentation Software </li></ul><ul><ul><li>Microsoft PowerPoint </li></ul></ul><ul><ul><li>Apple Keynote </li></ul></ul><ul><li>Presenters body language </li></ul>
    5. 5. Review - Presentation Software <ul><li>Advantages </li></ul><ul><ul><li>Large display </li></ul></ul><ul><ul><li>Prepared in advance </li></ul></ul><ul><ul><li>Video & Audio capable </li></ul></ul><ul><li>Disadvantages </li></ul><ul><ul><li>Technical difficulty </li></ul></ul>
    6. 6. Microsoft PowerPoint facts <ul><li>Over 400 million copies in circulation </li></ul><ul><li>20-30 m presentations are given daily </li></ul><ul><li>#1 Software choice of MNCs </li></ul>
    7. 7. The New Yorker magazine
    8. 8. Edward Tufte says… “ PowerPoint is Evil ”
    9. 9. John Sweller says…
    10. 10. Seth Godin says… “ PowerPoint could be the most powerful tool on your computer. But it’s not.”
    11. 11. <ul><li>… blaming a pencil for a bad book” </li></ul>“ Blaming PPT for a bad presentation is like…
    12. 12. learn through Cross-Pollination
    13. 13. MULTI- MEDIA LEARNING <ul><li>Richard E. Mayer </li></ul>
    14. 14. What is . . . Overload
    15. 15. Information Overload <ul><li>Having too much </li></ul><ul><li>information to </li></ul><ul><li>make a decision </li></ul>
    16. 16. Reduce PowerPoint overload by … <ul><li>presenting information in a simple clear way </li></ul>
    17. 18. 1. Dual Channels
    18. 19. 2. Limited Capacity
    19. 20. 3. Time to select, organize and integrate
    20. 21. 5 tips to reduce visual overload by… <ul><li>The Signaling Principle – “Hinting” </li></ul><ul><li>The Segmenting Principle – “Separating” </li></ul><ul><li>The Modality Principle – “Delivery” </li></ul><ul><li>The Multimedia Principle – “+1 forms” </li></ul><ul><li>The Coherence Principle – “consistent” </li></ul>
    21. 22. 1. Using full-sentence Headlines helps the audience Learn from the daily newspapers
    22. 23. 2. Spreading information across slides <ul><li>Make use of slide sorter view </li></ul>
    23. 24. 3. Limiting words on the slides
    24. 25. 4. Supporting your message with pictures
    25. 26. 5. Removing all but key information
    26. 27. Questions to ask yourself… <ul><li>Do your slides contain… </li></ul><ul><li>…only words? </li></ul><ul><li>…words that you also speak? </li></ul><ul><li>…information you don’t explain? </li></ul><ul><li>…lots of information on a single page? </li></ul><ul><li>Do you pause for a long time on a single slide? </li></ul>
    27. 28. Remember PPT is just a Visual Tool <ul><li>PPT must be… </li></ul><ul><li>Meaningful </li></ul><ul><li>Clear </li></ul><ul><li>Efficient </li></ul>
    28. 29. <ul><li>Marty Neumeier author of… </li></ul>
    29. 30. Design is not about decoration or making things pretty. Design is about making things clear , and making meaning of the story.
    30. 31. 10 Slide Tips Gary Reynolds Presentation Zen
    31. 32. <ul><li>Keep it simple </li></ul><ul><li>Include “white space” or “negative space” </li></ul>
    32. 33. 2. Limit bullet points & text
    33. 34. 3. Limit transitions <ul><li>No distracting custom animation </li></ul><ul><li>Checkerboards </li></ul><ul><li>Fly Ins </li></ul><ul><li>Circles </li></ul><ul><li>Boomerangs </li></ul><ul><li>Float </li></ul><ul><li>Flips </li></ul><ul><li>NO SOUNDS </li></ul>
    34. 35. 3a. Use builds to focus the audience <ul><li>Progressively show connected ideas </li></ul>Level 1 Level 2 Level 3 <ul><li>Headline </li></ul><ul><li>First point </li></ul><ul><li>Big Bullet </li></ul>
    35. 36. 4. Use high quality graphics <ul><li>Try to avoid </li></ul><ul><li>PPT clip art </li></ul><ul><li>Stretching low resolution photo to fit screen </li></ul>
    36. 37. 5. Have a visual theme, but avoid PPT templates <ul><li>Prepare for a light room presentation </li></ul><ul><li>High contrast </li></ul><ul><ul><li>Light background </li></ul></ul><ul><ul><li>Dark letters </li></ul></ul>
    37. 38. Outline <ul><li>Customer’s need </li></ul><ul><li>Benefits for 7-11 </li></ul><ul><li>How to Operate the Plan ? </li></ul><ul><li>Conclusion </li></ul>
    38. 39. 5. Have a visual theme, but avoid PPT templates <ul><li>Does the Text contrast or blend in? </li></ul>
    39. 40. 5. Have a visual theme, but avoid PPT templates <ul><li>Contrast or blend? </li></ul>
    40. 41. 5. Have a visual theme, but avoid PPT templates <ul><li>What does the back picture add? </li></ul>
    41. 42. 5. Have a visual theme, but avoid PPT templates <ul><li>What about here? </li></ul>
    42. 43. 6. Use appropriate charts <ul><li>Choose the best fitting visual </li></ul><ul><li>Emphasize key information </li></ul><ul><ul><li>Highlighting (font size, color, bold, circle) </li></ul></ul><ul><ul><li>Repeat key info </li></ul></ul><ul><li>Minimize “noise” </li></ul>
    43. 44. Pie Chart Vertical Bar Chart Horizontal Bar Chart Line Chart - Forecasting
    44. 45. Which, more dramatically, shows Group A’s superiority ? What if you were group B?
    45. 46. 7. Use Color well
    46. 47. Primary Colors
    47. 48. Secondary Colors
    48. 49. Warm colors Cool colors
    49. 50. Analogous color scheme <ul><li>Pros </li></ul><ul><li>Easy to use </li></ul><ul><li>Looks rich </li></ul><ul><li>Cons </li></ul><ul><li>Lacks color contrast </li></ul><ul><li>Tip </li></ul><ul><li>Avoid mixing warm and cools </li></ul>
    50. 51. Complementary color scheme <ul><li>Pros </li></ul><ul><li>Strong contrast </li></ul><ul><li>Maximum attention </li></ul><ul><li>Cons </li></ul><ul><li>Harder to balance </li></ul><ul><li>Tip </li></ul><ul><li>Cools vs. Warms </li></ul>
    51. 52. Microsoft - Colors Scheme <ul><li>Steps </li></ul><ul><li>Format  Slide Design  Color Schemes </li></ul><ul><li>Background color </li></ul><ul><li>Text-and-lines </li></ul><ul><li>Shadows </li></ul><ul><li>Title text </li></ul>
    52. 53. Color Website <ul><li>www.colourlovers.com </li></ul>
    53. 54. 8. Choose your one FONT well <ul><li>Think simple </li></ul><ul><li>BIG is better </li></ul><ul><li>Sans are safe </li></ul><ul><li>Use font compliments </li></ul><ul><ul><li>Arial and Arial Bold </li></ul></ul>
    54. 55. Serif Fonts <ul><li>Includes a serif , a non-structural detail on the ends of some of the strokes that make up letters and symbols. </li></ul>S
    55. 56. Sans Serif fonts <ul><li>Sans Serif - NO &quot;serifs&quot; at the end of strokes. French word sans , meaning &quot;without&quot;. </li></ul>S S
    56. 57. Chinese Fonts Serif font Sans Serif
    57. 58. 9. Use video or audio
    58. 59. 10. Spend time in slide sorter
    59. 60. <ul><li>PowerPoint </li></ul><ul><li>is </li></ul><ul><li>NOT </li></ul>
    60. 61. <ul><li>Teleprompter </li></ul>
    61. 62. <ul><li>Full Report </li></ul>
    62. 63. <ul><li>A way to teach your audience everything </li></ul>
    63. 64. <ul><li>Tool to help </li></ul><ul><li>You Connect with your Audience </li></ul>
    64. 65. <ul><li>Teach the Most Important points </li></ul>
    65. 66. <ul><li>Education </li></ul><ul><li>and </li></ul><ul><li>Persuade </li></ul>

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