Week 7 – Designing PPT Step 4 - Design

Step 4 – PowerPoint Design Delivery Practice Design Support Structure Planning Step 1 Step 2 Step 3 Step 4 Step 5 Step 6

Today’s Outline Current thoughts about PPT Cognitive Processing How our brains work Five types of “overload” & how to win-over Gary Reynolds – Top 10 Slide Tips

Current thoughts about PPT

Cognitive Processing

How our brains work

Five types of “overload” & how to win-over

Gary Reynolds – Top 10 Slide Tips

Review - Tools to visually support… Chalk and dry-erase boards Flip charts and poster board Handouts Presentation Software Microsoft PowerPoint Apple Keynote Presenters body language

Chalk and dry-erase boards

Flip charts and poster board

Handouts

Presentation Software

Microsoft PowerPoint

Apple Keynote

Presenters body language

Review - Presentation Software Advantages Large display Prepared in advance Video & Audio capable Disadvantages Technical difficulty

Advantages

Large display

Prepared in advance

Video & Audio capable

Disadvantages

Technical difficulty

Microsoft PowerPoint facts Over 400 million copies in circulation 20-30 m presentations are given daily #1 Software choice of MNCs

Over 400 million copies in circulation

20-30 m presentations are given daily

#1 Software choice of MNCs

The New Yorker magazine

Edward Tufte says… “ PowerPoint is Evil ”

John Sweller says…

Seth Godin says… “ PowerPoint could be the most powerful tool on your computer. But it’s not.”

… blaming a pencil for a bad book” “ Blaming PPT for a bad presentation is like…

… blaming a pencil for a bad book”

learn through Cross-Pollination

MULTI- MEDIA LEARNING Richard E. Mayer

Richard E. Mayer

What is . . . Overload

Information Overload Having too much information to make a decision

Having too much

information to

make a decision

Reduce PowerPoint overload by … presenting information in a simple clear way

presenting information in a simple clear way

1. Dual Channels

2. Limited Capacity

3. Time to select, organize and integrate

5 tips to reduce visual overload by… The Signaling Principle – “Hinting” The Segmenting Principle – “Separating” The Modality Principle – “Delivery” The Multimedia Principle – “+1 forms” The Coherence Principle – “consistent”

The Signaling Principle – “Hinting”

The Segmenting Principle – “Separating”

The Modality Principle – “Delivery”

The Multimedia Principle – “+1 forms”

The Coherence Principle – “consistent”

1. Using full-sentence Headlines helps the audience Learn from the daily newspapers

2. Spreading information across slides Make use of slide sorter view

Make use of slide sorter view

3. Limiting words on the slides

4. Supporting your message with pictures

5. Removing all but key information

Questions to ask yourself… Do your slides contain… …only words? …words that you also speak? …information you don’t explain? …lots of information on a single page? Do you pause for a long time on a single slide?

Do your slides contain…

…only words?

…words that you also speak?

…information you don’t explain?

…lots of information on a single page?

Do you pause for a long time on a single slide?

Remember PPT is just a Visual Tool PPT must be… Meaningful Clear Efficient

PPT must be…

Meaningful

Clear

Efficient

Marty Neumeier author of…

Marty Neumeier author of…

Design is not about decoration or making things pretty. Design is about making things clear , and making meaning of the story.

10 Slide Tips Gary Reynolds Presentation Zen

Keep it simple Include “white space” or “negative space”

Keep it simple

Include “white space” or “negative space”

2. Limit bullet points & text

3. Limit transitions No distracting custom animation Checkerboards Fly Ins Circles Boomerangs Float Flips NO SOUNDS

No distracting custom animation

Checkerboards

Fly Ins

Circles

Boomerangs

Float

Flips

NO SOUNDS

3a. Use builds to focus the audience Progressively show connected ideas Level 1 Level 2 Level 3 Headline First point Big Bullet

Progressively show connected ideas

Headline

First point

Big Bullet

4. Use high quality graphics Try to avoid PPT clip art Stretching low resolution photo to fit screen

Try to avoid

PPT clip art

Stretching low resolution photo to fit screen

5. Have a visual theme, but avoid PPT templates Prepare for a light room presentation High contrast Light background Dark letters

Prepare for a light room presentation

High contrast

Light background

Dark letters

Outline Customer’s need Benefits for 7-11 How to Operate the Plan ？ Conclusion

Customer’s need

Benefits for 7-11

How to Operate the Plan ？

Conclusion

5. Have a visual theme, but avoid PPT templates Does the Text contrast or blend in?

Does the Text contrast or blend in?

5. Have a visual theme, but avoid PPT templates Contrast or blend?

Contrast or blend?

5. Have a visual theme, but avoid PPT templates What does the back picture add?

What does the back picture add?

5. Have a visual theme, but avoid PPT templates What about here?

What about here?

6. Use appropriate charts Choose the best fitting visual Emphasize key information Highlighting (font size, color, bold, circle) Repeat key info Minimize “noise”

Choose the best fitting visual

Emphasize key information

Highlighting (font size, color, bold, circle)

Repeat key info

Minimize “noise”

Pie Chart Vertical Bar Chart Horizontal Bar Chart Line Chart - Forecasting

Which, more dramatically, shows Group A’s superiority ? What if you were group B?

7. Use Color well

Primary Colors

Secondary Colors

Warm colors Cool colors

Analogous color scheme Pros Easy to use Looks rich Cons Lacks color contrast Tip Avoid mixing warm and cools

Pros

Easy to use

Looks rich

Cons

Lacks color contrast

Tip

Avoid mixing warm and cools

Complementary color scheme Pros Strong contrast Maximum attention Cons Harder to balance Tip Cools vs. Warms

Pros

Strong contrast

Maximum attention

Cons

Harder to balance

Tip

Cools vs. Warms

Microsoft - Colors Scheme Steps Format  Slide Design  Color Schemes Background color Text-and-lines Shadows Title text

Steps

Format  Slide Design  Color Schemes

Background color

Text-and-lines

Shadows

Title text

Color Website www.colourlovers.com

www.colourlovers.com

8. Choose your one FONT well Think simple BIG is better Sans are safe Use font compliments Arial and Arial Bold

Think simple

BIG is better

Sans are safe

Use font compliments

Arial and Arial Bold

Serif Fonts Includes a serif , a non-structural detail on the ends of some of the strokes that make up letters and symbols. S

Includes a serif , a non-structural detail on the ends of some of the strokes that make up letters and symbols.

Sans Serif fonts Sans Serif - NO "serifs" at the end of strokes. French word sans , meaning "without". S S

Sans Serif - NO "serifs" at the end of strokes. French word sans , meaning "without".

Chinese Fonts Serif font Sans Serif

9. Use video or audio

10. Spend time in slide sorter

PowerPoint is NOT

PowerPoint

is

NOT

Teleprompter

Teleprompter

Full Report

Full Report

A way to teach your audience everything

A way to teach your audience everything

Tool to help You Connect with your Audience

Tool to help

You Connect with your Audience

Teach the Most Important points

Teach the Most Important points

Education and Persuade

Education

and

Persuade