Jussi Roine Architect, trusted advisor, mojito enthusiast Microsoft Certified Master: SharePoint 2010 Microsoft Certified Solutions Master: SharePoint Microsoft Certified Trainer Certified Scrum Master SharePoint User Group Finland Community Leadjussi@onsight.fiAbout.me/jussiroine
Training and solutionsfor Microsofttechnologieshttp://onsight.fiBest talent in Finlandfor all Microsoftsolutionshttp://names.fi
So, you might wonder why I’vegathered you here today..What’s Inbox Zero? Why should I care?Achieving Inbox ZeroFeeling busy, being busy or beingproductive?Productivity tools of today#ProductivityDay
”Lunch was bad”(actual feedback I’ve received)Ask me questions - or as Mr. Garrison from SouthPark would say:“remember there are nostupid questions, just stupidpeople”
The Problem Email overload is a real issue It’s not just email: It’s instant messaging, calendarinvitations, alerts, notifications.. Part of the problem is the fear of missing out –and being available 24/7 Digital detox, Tech Sabbath and other cutenames
http://inboxzero.comInvented by Merlin MannInbox Zero allows you to reclaimyour emailyour attentionyour life
The ideaInbox Zero is a very simple concept0 emails in your inboxThat’s it. Thank you.(You may now go home)
How it worksSome messages are more equal than othersYour time is priceless – and very limitedLose the guilt – you are not the only one fighting with emailoverflowStop checking on emails constantlyJust do it.
How it worksBased on 5 actions My personal approach is only 3:Do ( Archive)Defer (Do later)Delegate ( Archive)Time will solve -pile
But, wait.. No, it’s not that easy! Why not? What’s stopping you? Some common excuses:”My Inbox is perfectly fine with 13985 emails..””I get so many emails that I’m too busy to sort them out””I need to be included in all email communications””I’m on so many distribution lists that I simply cannotcontrol my Inbox”
It’s about prioritizing things On average Finnish people watch tv for 3 hoursand 3 mins a day Source: Finnpanel (2012) That’s about 21 hours a week There’s 168 hours in a week, or about 115 hours aweek for yourself In essence, people spend about 18% of theirwake-up time watching TV... I’ll let that sink in :-)
My experience with InboxZero I’m fairly familiar with productivity techniquessuch as Gettings Things Done (GTD), thePomodoro Technique and The Action Method I felt the problem wasn’t really about managingtasks, but about information overflow throughemail I embarked on my voyage towards Inbox Zero inJanuary, 2013
Getting to Inbox Zero I’m super-efficient in decluttering my life Less stuff is actually more It took me one weekend to achieve InboxZero for all of my email inboxes (3) It wasn’t really that hard – just addpersistence, some good Argentinian wineand a mojito, and music, and a mojito.Add mojitos when necessary. It’s a decision and once you get started,it’s actually fairly easy to stick to
Findings from Inbox Zero Don’t read emails during the weekend – it just effin sucks! Actually, don’t work during the weekends Switch email to manual sync on your mobile devices Close Outlook. Really, just ALT-F4 that attention wh.. seeker Email is important but I’ve switched to using plain-old phonecalls and actually seeing people face to face. I know, I’m a trendsetter..
What now? It’s been about 5 months of Inbox Zero for me I’m happier than ever! I blogged about my experience in Januaryhttp://bit.ly/V0Rtbm (in Finnish) I came up with 3 short rules for managing yourtime with email http://bit.ly/12YhkW2 Don’t assume, Don’t forward, Don’t argue I still haven’t ordered my Inbox Zero Nerd Badges(hint for a Christmas present for me!)
The difference Feeling busy is easy – just ”do stuff” – it’s easy to fill awhole week by being reactive and meta-working Being busy often comes from external drivers Being productive is about deciding what’simportant and doing that In essence, you’ll need to achieve things, and getstuff done. Daily.
My daily routine Every morning I write 3 things down I need toachieve during the day When I’ve accomplished those 3 things I can Leave workor Continue working on other stuff
My daily routine I try to be at the office before 8am and leave theoffice 4.30pm the latest – I aim for 100% load I don’t do breaks I resume working – if I feel like it – at ~8pm I used to work during the weekends but not anymore I don’t really care how many hours I do sinceessentially, I don’t want to be measured by hours,I want to be measured by what I can deliver I care how much stuff I get done
Hey, where’s the SharePointangle here? Damn, I thought you’d forget that by now! But I did promise.. SharePoint = Productivity, if you choose to use itlike it was designed to be used Otherwise, SharePoint is a huge time waster
The essentials SharePoint 2013 revolves around social –Newsfeed, Yammer, Follow and Personal Site Start simple, grow from there Site Mailbox and Work Management are goodbut contained and somewhat complex to set up Less is more, keep it simple
So, what should I do? Try Inbox Zero – just skip one evening of television! Read – I can heartily recommend..