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T&E Management TravelBuy iVouchers Julian Curtiss   www.ttsolutions.co.za  083 413 5737
Spend Profile (T&E) Airline  Car Rental  Hotel  Entertainment  Subsistence  Other  Value  Volume  Discretion  Control  Irritation Value  Average Transaction Value
Spend Profile (T&E) Value Volume  ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Airline  Car Rental  Hotel  Entertainment  Subsistence  Other  Irritation Value
A Typical T&E Expense Management Process Employee Company Bank “ Swipe” to GL in 45 days
Data Quality in Traditional T&E Processing xxxx-xxxx-xxxx  ,[object Object],[object Object],[object Object],[object Object],Cost Benefit
Top challenges for Effective T&E Management ,[object Object],[object Object],[object Object],” T&E Expense Management, Leveraging Data to Drive Performance”  –  April 2008 The Aberdeen Group
Steps ,[object Object],[object Object]
Understanding the Problem – Spend Framework Airline Ground Transportation Accommodation Entertainment Subsistence Domestic Foreign Irregular  Regular  ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],The Transaction Technology Solutions Spend Analysis Model
Understanding the Problem – The Lifecycle
Top actions to improve T&E Management ,[object Object],[object Object],[object Object],[object Object],” T&E Expense Management, Leveraging Data to Drive Performance”  –  April 2008 The Aberdeen Group
Technologies and Services used to Manage T&E Spend ,[object Object],[object Object],” T&E Expense Management, Leveraging Data to Drive Performance”  –  April 2008 The Aberdeen Group (46%) (16%) (x%)  =  2006 Figure  (43%) (18%) (19%) (26%)
Expense Management Automation (EMA) ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Savings Delivered by EMA   Decrease in Non-Compliant Spend
Source Airfare Hotel Car Ent. B B B B A A A A A B Total Auth. Airfare Hotel Car Ent. B B B B B Total TMC Airfare Hotel Car B B B B B Total Req. Yes No Review Claim Airfare Hotel Car Ent. B B B B B Total Approve Airfare Hotel Car Ent. B B B B B Total Yes No Review A A A A A A Acc/Pyble Em/Pyble A A A Airfare Hotel Car Ent. Total A A A Total EFT Best Practice T&E Lifecycle Process
Data Quality – Commercial Card Programs
Corporate Card + EMA (VISA & American Express) Employee Company Bank Data Tool “ Swipe to GL” in 7 days … can be 48hrs with Straight-through processing
iVouchers (Domestic Travel only) ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
iVouchers – Process Buyer Hotel/BnB Traveller Lodge/Corporate Card/ Account  Company  TMC  1 2 3 4 6 7 5 8 4
iVouchers – Process Buyer Hotel/BnB Traveller Lodge/Corporate Card/ Account  Company  TMC  R380/month R2.55/txn R1.15/txn R0.30/txn* 1 2 3 4 6 7 5 8 4
Spend Profile (T&E) Airline  Car Rental  Hotel  Entertainment  Subsistence  Other  Value  Volume  On Lodge Card  Cash Advance & Reimbursive Expenses on  Pre-Paid Corporate Debit Card  Average Transaction Value
T&E Management TravelBuy iVouchers Julian Curtiss   www.ttsolutions.co.za  083 413 5737
eVouchers – Process Buyer Hotel/BnB Traveller Lodge/Corporate Card/ Account  Company  TMC  1 2 3 5 6 4 R380/month R2.55/txn R1.15/txn 7 3 R0.30/txn*
Corporate Pre-Paid Debit Cards Float Account ,[object Object],[object Object],[object Object],Divisions/SBUs Divisions/SBUs ,[object Object],Accounts Accounts Accounts Accounts Accounts Accounts Accounts Accounts Accounts Accounts Accounts Accounts ,[object Object],[object Object],[object Object]
Design the Solution Lodge Card Pre-Paid Corporate Debit Card/Cash/Own Card (Expense Claim)  iVouchers/eVouchers/TMC Bill-back Subsistence Allowance paid into  Pre-Paid Corporate Debit Card   Pre-Approved Cash Advance paid into  Pre-Paid Corporate Debit Card …  but there is no “one” silver bullet. The best arrangement may involve a number of different solutions.
Next Steps - Laggards ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Next Steps – Industry Average ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Next Steps – Best-in-class ,[object Object],[object Object],[object Object]
Fraud Detection and Prevention In the Travel & Entertainment Space Julian Curtiss   www.ttsolutions.co.za  083 413 5737

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Expense Management Automation

  • 1. T&E Management TravelBuy iVouchers Julian Curtiss www.ttsolutions.co.za 083 413 5737
  • 2. Spend Profile (T&E) Airline Car Rental Hotel Entertainment Subsistence Other Value Volume Discretion Control Irritation Value Average Transaction Value
  • 3.
  • 4. A Typical T&E Expense Management Process Employee Company Bank “ Swipe” to GL in 45 days
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  • 8.
  • 9. Understanding the Problem – The Lifecycle
  • 10.
  • 11.
  • 12.
  • 13. Source Airfare Hotel Car Ent. B B B B A A A A A B Total Auth. Airfare Hotel Car Ent. B B B B B Total TMC Airfare Hotel Car B B B B B Total Req. Yes No Review Claim Airfare Hotel Car Ent. B B B B B Total Approve Airfare Hotel Car Ent. B B B B B Total Yes No Review A A A A A A Acc/Pyble Em/Pyble A A A Airfare Hotel Car Ent. Total A A A Total EFT Best Practice T&E Lifecycle Process
  • 14. Data Quality – Commercial Card Programs
  • 15. Corporate Card + EMA (VISA & American Express) Employee Company Bank Data Tool “ Swipe to GL” in 7 days … can be 48hrs with Straight-through processing
  • 16.
  • 17. iVouchers – Process Buyer Hotel/BnB Traveller Lodge/Corporate Card/ Account Company TMC 1 2 3 4 6 7 5 8 4
  • 18. iVouchers – Process Buyer Hotel/BnB Traveller Lodge/Corporate Card/ Account Company TMC R380/month R2.55/txn R1.15/txn R0.30/txn* 1 2 3 4 6 7 5 8 4
  • 19. Spend Profile (T&E) Airline Car Rental Hotel Entertainment Subsistence Other Value Volume On Lodge Card Cash Advance & Reimbursive Expenses on Pre-Paid Corporate Debit Card Average Transaction Value
  • 20. T&E Management TravelBuy iVouchers Julian Curtiss www.ttsolutions.co.za 083 413 5737
  • 21. eVouchers – Process Buyer Hotel/BnB Traveller Lodge/Corporate Card/ Account Company TMC 1 2 3 5 6 4 R380/month R2.55/txn R1.15/txn 7 3 R0.30/txn*
  • 22.
  • 23. Design the Solution Lodge Card Pre-Paid Corporate Debit Card/Cash/Own Card (Expense Claim) iVouchers/eVouchers/TMC Bill-back Subsistence Allowance paid into Pre-Paid Corporate Debit Card Pre-Approved Cash Advance paid into Pre-Paid Corporate Debit Card … but there is no “one” silver bullet. The best arrangement may involve a number of different solutions.
  • 24.
  • 25.
  • 26.
  • 27. Fraud Detection and Prevention In the Travel & Entertainment Space Julian Curtiss www.ttsolutions.co.za 083 413 5737