Libre Office Writer - Lesson 1

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This is lesson 1 of a 15-course training set for Writer, word processor component of LibreOffice: http://www.libreoffice.org/features/writer/.

This training was created in Chicago by TEC Services, Inc. under a Broadband Technology Opportunities Program Public Computer Center grant received by the City of Chicago and administered by the Smart Chicago Collaborative.

This content is licensed under Creative Commons (Attribution). We encourage all to download, adopt, and use this training as you see fit. Let us know at doneil@cct,org if you use it.

LINKS
http://www.smartchicagocollaborative.org/projects/broadband-technology-opportunities-program/
http://www.smartchicagocollaborative.org/projects/public-computer-centers/
http://www.smartchicagocollaborative.org/projects/digital-skills-initiative/

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  • Introduce yourself and have class introduce themselves. (icebreaker)Give name and background and favorite movie.Take the time to give rules and instructions, pass out any flyers/handouts if needed. (If using computers, make sure they are turned on and all software is updated and working)
  • Who is this lesson for??Anyone who wants to get up to speed quickly with LibreOffice. You may be new to word processing software, or you may be familiar with another office suite.
  • What is Writer?Writer is the word processor component of LibreOffice. In addition to the usual features of a word processor (spelling check, thesaurus, hyphenation, autocorrect, find and replace, automatic generation of tables of contents and indexes, mail merge, and others), Writer provides these important features.
  • What is Writer?Writer is the word processor component of LibreOffice. In addition to the usual features of a word processor (spelling check, thesaurus, hyphenation, autocorrect, find and replace, automatic generation of tables of contents and indexes, mail merge, and others), Writer provides these important features:
  • This is the window you will get when you open writer, you will see:Title barThe Title bar is located at the top of the Writer window, and shows the file name of the current document. When the document is newly created, the document name will appear as Untitled X, where X is a number.MenusThe Menu bar is located just below the Title bar. When you choose one of the menus listed below, a submenu drops down to show commands.ToolbarsWriter has several types of toolbars: docked (fixed in place), floating, and tear-off. Docked toolbars can be moved to different locations or made to float, and floating toolbars can be docked.Formatting barHere you can choose different looks for your document, you can format the letters to appear bold, italic, or underlined.
  • Here we will see how to Create a new document.
  • You can start a new, blank document in Writer in several ways.From theQuickstarter this is a small icon on the bottom of the document.This depends on the type of installation and version of LibreOffice you may have installed.
  • When you first open LibreOffice you will get a page that looks like this.Here you will see the different items you can choose from. Select Text Document to open Writer.From the Start Center. When LibreOffice is open but no document is open the Start Center is shown. Click one of the icons to open a new document of that type.This is probably the most common way to begin a document.
  • Here you can start a new document from an opened document, to do so you just click on FILE and then NEW and then you can not only choose TEXTDOCUMENT but you can also choose another program.You can also use Key commands to open a new document Using your keyboard hold down the CTRL key and hit the N key and will open a blank document.
  • In addition to this, when you want to start a new paragraph or you want to start a new line you can hit ENTER and the blinking point will jump to the next line.NOTE: Make sure that you have all punctuation marks where they belong.
  • Here you can change the FONT and also the SIZEof the font you are using. In addition to this you can also change the style of the paragraph and how its aligned.You have the ability to change the font style as well, and customize it to your liking.
  • You can select text that you want to modify.In writer you can select text that is not consecutive. To do this…..Select the first piece of text.Hold down the Ctrl key and use the mouse to select the next piece of text.Repeat as often as needed.Now you can work with the selected text (copy it, delete it, change the style, or whatever).
  • You can also CUT, COPY, and PASTE text in a document.To make the pasted text take on the formatting of the surrounding text where it is being pasted:Choose Edit > Paste Special, orClick the triangle to the right of thePasteicon, orClick thePasteicon without releasing the left mouse button.Then selectUnformatted textfrom the resulting menu.
  • Writer has two ways to find text within a document: the Find toolbar for fast searching and the Find & Replace dialog. Using the Find toolbarIf the Find toolbar is not visible, you can display it by choosing View > Toolbars > Find from the menu bar or by pressing Ctrl+F. The Find toolbar is shown docked at the bottom of the LibreOffice window (just above the Status Bar), but you can float it or dock it in another location. To use the Find toolbar, click in the box and type your search text, then press Enter to find the next occurrence of that term. Click the Find Next or Find Previous buttons as needed.
  • Here is the find and replace dialog.Using the Find & Replace dialogTo display the Find & Replace dialog, use the keyboard shortcut Ctrl+Alt+F or choose Edit > Find & Replace from the menu bar. Optionally, click the More Options button to expand the dialog; the button changes to Fewer Options.TipIf you click Find All, LibreOffice selects all instances of the search text in the document. Similarly, if you click Replace All, LibreOffice replaces all matches.Using AutoCorrectWriter’s AutoCorrect function has a long list of common misspellings and typing errors, which it corrects automatically. For example, “hte” will be changed to “the”.AutoCorrect is turned on when Writer is installed. To turn it off, uncheck Format > AutoCorrect > While Typing.Choose Tools > AutoCorrect Options to open the AutoCorrect dialog. There you can define which strings of text are corrected and how. In most cases, the defaults are fine.To stop Writer replacing a specific spelling, go to the Replace tab, highlight the word pair, and click Delete.To add a new spelling to the list, type it into the Replace and With boxes on the Replace tab, and click New.Eh? Wrong order!
  • This is what you would do if you made a mistake in the document or if you don’t like a change that you made, or accide.ntally deleted an item from the document
  • Writer provides a spelling checker, which can be used in two ways.AutoSpellcheckSpelling and GrammarHere are some more features of the spelling checker:You can right-click on a word with a wavy underline to open a context menu. If you select from the suggested words on the menu, the selection will replace the misspelled word in your text. Other menu options are discussed below.You can change the dictionary language (for example, Spanish, French or German) on the Spelling and Grammar dialog.You can add a word to the dictionary. Click Add in the Spelling and Grammar dialog and pick the dictionary to add it to.Click the Options button on the Spelling and Grammar dialog to open a dialog similar to the one in Tools > Options > Language Settings > Writing Aids. There you can choose whether to check uppercase words and words with numbers, and you can manage custom dictionaries, that is, add or delete dictionaries and add or delete words in a dictionary.On the Font tab of the Paragraph Styles dialog, you can set paragraphs to be checked in a specific language (different from the rest of the document).
  • NOTE:When you hit the print icon you will send the complete document to the default printer.If you want to print only one page or a specific page you must print form FILE>PRINT
  • Choosing options to suit the way you work.Writer has several ways to view a document: Print Layout, Web Layout, and Full Screen. To access these and other choices, go to the View menu and click on the required view.
  • You can also choose View > Zoom from the menu bar to display the Zoom & View Layout dialog, where you can set the same options as on the Status bar. In Web Layout view, most of the choices are not available.
  • In addition to the navigation features of the Status bar,you can use the main Navigator window and the Navigation toolbar.Click an icon to select that object type. Now all the Previous and Next icons (in the Navigator itself, in the Navigation Toolbar, and on the scroll bar) will jump to the next object of the selected type. This is particularly helpful for finding items like index entries, which can be difficult to see in the text. The names of the icons (shown in the tooltips) change to match the selected category; for example, Next Graphic, Next Bookmark, or Continue search forward.
  • You always want to make sure that you save your document. When you fist save your document you will be prompted to name it and also place it on a location where you want to save it to.When the Save As dialog box appears, enter the file name, verify the file type (if applicable), and click Save.To save an open document with the current file name, choose File > Save. This will overwrite the last saved state of the file.
  • These are some of the file types that LibreOffice will generate.
  • Make sure that if you use password protection you remember what the password is.
  • This is the save page window this is where you can choose to save the document with a password.The next slide will show you what the create a password window looks like.
  • Here you have several choices:To read-protect the document, type a password in the two fields at the top of the dialog box.To write-protect the document, click the More Options button and select the Open file read-only checkbox.To write-protect the document but allow selected people to edit it, select the Open file read-only checkbox and type a password in the two boxes at the bottom of the dialog box.CAUTION:LibreOffice uses a very strong encryption mechanism that makes it almost impossible to recover the contents of a document if you lose the password.Changing the password for a documentWhen a document is password-protected, you can change the password while the document is open. Choose File > Properties > General and click the Change Password button.
  • Need more assistance?
  • You can get help from the help section in LiberOffice itself or from their online community.Free LibreOffice supportFAQsAnswers to frequently asked questionshttp://www.libreoffice.org/get-help/faq/http://wiki.documentfoundation.org/FaqDocumentationUser guides, how-tos, and other documentation. http://www.libreoffice.org/get-help/documentation/https://wiki.documentfoundation.org/Documentation/Publications Mailing listsFree community support is provided by a network of experienced usershttp://www.libreoffice.org/get-help/mailing-lists/International supportThe LibreOffice website in your language.http://www.libreoffice.org/international-sites/International mailing listshttp://wiki.documentfoundation.org/Local_Mailing_ListsAccessibility optionsInformation about available accessibility options. http://www.libreoffice.org/get-help/accessibility/Alternatively, you can pay for support services. Service contracts can be purchased from a vendor or consulting firm specializing in LibreOffice.Can’t read the links; might need to change font colors.
  • Libre Office Writer - Lesson 1

    1. 1. LibreOffice 3.4
    2. 2. • What is Writer?• Creating a new document.• Entering Text.• Printing and emailing.• Saving a document.
    3. 3.  Text entry, editing, and formatting. Page-layout methods, including frames, columns, andtables . Export to PDF, including bookmarks . Templates and styles. Embedding or linking of graphics, spreadsheets, and otherobjects. Built-in drawing tools. Tables of data. Mail merge. Tables of contents, indexes, and bibliographies. Master documents, to group a collection of shorterdocuments into a single long document. Fields and forms. Database integration, including a bibliography database.
    4. 4. From theQuickstarter, which isfound in Windows, someLinux distributions, and(in a slightly differentform) in Mac OS X. TheQuickstarter is an iconthat is placed in thesystem tray or the dockduring system startup. Itindicates that LibreOfficehas been loaded and isready to use.
    5. 5. Starting a new document from anopened document
    6. 6. The blinkinginsertionpoint showswhere thenextcharacteryou type willappear.When the insertion point reaches the right margin, theword you are typing moves on to the next line.
    7. 7. In writer you can select text that is not consecutive. To do this…..1. Select the first piece of text.2. Hold down the Ctrl key and use the mouse to select the nextpiece of text.Now you can work with the selected text (copy it, deleteit, change the style, or whatever).
    8. 8. To move(cut andpaste)selectedtext usingthemouse, drag it to thenewlocation andrelease it.To copyselectedtext, hold downthe Ctrl keywhile dragging.The text retainsthe formatting ithad beforedragging.When you pastetext, the resultdepends on thesource of thetext and howyou paste it. Ifyou click on thePaste icon, anyformatting thetext has.
    9. 9. Finding and replacing text and formatting• Find and replace words and phrases• Use wildcards and regular expressions to fine-tune a search• Find and replace specific formatting• Find and replace paragraph styles
    10. 10. To use the Find & Replacedialog:• Type the text you want to findin the Search for box.• To replace the text withdifferent text, type the newtext in the Replace with box.• You can select variousoptions such as matching thecase, matching whole wordsonly, or doing a search forsimilar words.• When you have set up yoursearch, click Find. To replacethe found text, click Replace.
    11. 11. When a document is open, you can undo the most recentchange by pressing Ctrl+Z, or clicking the Undo icon on theStandard toolbar, or choosing Edit > Undo from the menubar.The Edit menu shows the latest changes that can beundone.
    12. 12. • AutoSpellcheck checks each word as it is typed and displaysa wavy red line under any misspelled words. When the word iscorrected, the line disappears.• To perform a separate spelling check on the document (or atext selection) click the Spelling and Grammar button. Thischecks the document or selection and opens the Spelling andGrammar dialog if any misspelled words are found.
    13. 13. To print a document the easiest way to print is by hitting thePRINT icon on the top left corner of the page.In addition tothat, you can alsocontrol the printingof yourdocuments. Hereyou can selecthow many pagesto print or onlycertain pages toprint.
    14. 14. NavigationtoolbarLocated on thebottom of the page.After selecting thenavigation icon you willsee the “navigator”
    15. 15. To save a new document in Writer, do one of the following:• Choose File > Save.• Click the Save button on the main toolbar.• Press Ctrl+S.Saving a document automaticallyYou can choose to have Writer save your document automatically in atemporary file at regular intervals. Automatic saving, like manualsaving, overwrites the last saved state of the target file. To set upautomatic file saving:• Select Tools > Options > Load/Save > General.• Click on Save AutoRecovery information every and set the timeinterval. The default value is 15 minutes. Enter the value you wantby typing it or by pressing the up or down arrow keys.
    16. 16. Document format File extensionODF Text *.odtODF Text Template *.ottODF Master Document *.odmHTML Document *.htmlHTML Document Template *.othODF Spreadsheet *.odsODF Spreadsheet Template *.otsODF Drawing *.odgODF Drawing Template *.otgODF Presentation *.odpODF Presentation Template *.otpODF Formula *.odfODF Database *.odbLibreOffice Extension *.oxt
    17. 17. • Use File > Save As when saving the document• On the Save As dialog box, select the Save with passwordoption, and then click Save.• The Set Password dialog box opens.
    18. 18. Click OK to save thefile. If either pair ofpasswords do notmatch, you receive anerror message. Closethe message box toreturn to the SetPassword dialog boxand enter the passwordagain.
    19. 19. Help systemLibreOffice comes with an extensive Help system. This is your first line ofsupport for using LibreOffice.To display the full Help system, press F1 or select LibreOffice Help from theHelp menu. In addition, you can choose whether to activate Tips, Extendedtips, and the Help Agent (using Tools > Options > LibreOffice > General).Free online supportThe LibreOffice community not only develops software, butprovides free, volunteer-based support. See Table 1 and this webpage: http://www.libreoffice.org/get-help/Users can get comprehensive online support from the communitythrough mailing lists. Other websites run by users also offer freetips and tutorials. This forum provides community support forLibreOffice and other programs:http://user.services.openoffice.org/en/forum/

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