Author: Judy Beddoni Date: 25 th February 2008 Technologies to Enhance Organisation Communications " JABIT Industries " Presentation for

It's time to start a new project. What do you do? Set up a meeting with everyone involved? Start a list of tasks on your personal calendar? Create and email a document assigning specific people to tasks?

Set up a meeting with everyone involved?

Start a list of tasks on your personal calendar?

Create and email a document assigning specific people to tasks?

Typical Project Procedures

Communication During a Project

Communication During a Project

Communication During a Project

Communication During a Project

Communication During a Project

And now,everyone knows little bits and pieces and no one knows everything.

Businesses Must Enlist Technologies That will help them stay connected

Effective Communication with Blogs, Wikis and Podcasts

Blogs “… online journals or websites where users can commentary, links and news on upcoming events and knowledge sharing…” http://www2.blogger.com

Blogs Enable workers to share their knowledge with others Keep employees or clients informed about new products and strategies Foster cooperation between various departments Available within the network of the company and not publicly accessible

Enable workers to share their knowledge with others

Keep employees or clients informed about new products and strategies

Foster cooperation between various departments

Available within the network of the company and not publicly accessible

A direct line of communication with employees and clients Web-based & easy to use Can have log in access or public for comments Conversational (email-like) format Date and time all entries Blogs as an Office Communication Tool

A direct line of communication with employees and clients

Web-based & easy to use

Can have log in access or public for comments

Conversational (email-like) format

Date and time all entries

Used to facilitate communications and knowledge sharing with services and customers Single point of contact / single source of information Hosting online slide presentations Business networking Media events - stream audio and video Archived & backed up

Used to facilitate communications and knowledge sharing with services and customers

Single point of contact / single source of information

Hosting online slide presentations

Business networking

Media events - stream audio and video

Archived & backed up

Wikis “… collaborative websites where users can add, edit, or delete content on certain topic, using a web browser…” http://en.wikipedia.org/wiki/Main_Page

Wikis Facilitate online teams for project management and collaboration Internal communication, to allow discussion of sensitive information, or external, to foster greater sharing of ideas Staff can use virtual teams to make new connections and help them expand their presence in the organisation

Facilitate online teams for project management and collaboration

Internal communication, to allow discussion of sensitive information, or external, to foster greater sharing of ideas

Staff can use virtual teams to make new connections and help them expand their presence in the organisation

A direct line of communication with employees Accessibility of documents and information through a web based browser login Visible to and or editable by all staff (if permissions allow) – no one is left out Archived & backed up History of edits with date and time stamps Ability to link to relevant pages & comments Wiki's as an Office Collaboration Tool

A direct line of communication with employees

Accessibility of documents and information through a web based browser login

Visible to and or editable by all staff (if permissions allow) – no one is left out

Archived & backed up

History of edits with date and time stamps

Ability to link to relevant pages & comments

Avoid duplication and wasted effort Low-cost marketing strategy Improve productivity and project management Project roadmap with milestones and % completion Media events - stream audio and video Organise, promote and share a conference Descriptions / contacts/ Scope / Notes / Reference Material / Deliveries log

Avoid duplication and wasted effort

Low-cost marketing strategy

Improve productivity and project management

Project roadmap with milestones and % completion

Media events - stream audio and video

Organise, promote and share a conference

Descriptions / contacts/ Scope / Notes / Reference Material / Deliveries log

You could use Wikispaces Private Label A complete private wiki environment Share confidential documents and information with all members of your company Simplicity, security, and reliability Perfect for getting work done Reduce the number of back-and-forth e-mails, upload files Create separate and secure work spaces for all the teams in your organization http://www.wikispaces.com/site/privatelabel/business

A complete private wiki environment

Share confidential documents and information with all members of your company

Simplicity, security, and reliability

Perfect for getting work done

Reduce the number of back-and-forth e-mails, upload files

Create separate and secure work spaces for all the teams in your organization

Podcasts “… audio or video content in a multimedia file can be play on handheld devices (such as an ipod) or a personal computer after being downloaded from blog or wiki…”

Podcasts Audio podcasts are produced in the MP3 audio format Video podcasts are very useful when watching is important Make recordings of information and upload to your wiki or blog

Audio podcasts are produced in the MP3 audio format

Video podcasts are very useful when watching is important

Make recordings of information and upload to your wiki or blog

Provide internal & external communication Audio content on certain topics eg progress reports, upcoming events, newsletters Video content on in house training, social events, marketing services Both can be downloaded and listened to or viewed at employees or customers convienience Podcasts as an Office Communication Tool

Provide internal & external communication

Audio content on certain topics eg progress reports, upcoming events, newsletters

Video content on in house training, social events, marketing services

Both can be downloaded and listened to or viewed at employees or customers convienience

Audacity Tutorial http://www.how-to-podcast-tutorial.com/17-audacity-tutorial.htm Software - http:// audacity.sourceforge.net / Its incredibly easy to make a podcast Create Your own Podcasts

Communication Collaboration

So Compelling It Encourages Participation

It Makes Sense for your Organisation

Thank You “… for watching this presentation…”