eMail Archiving - Issues and Options
Upcoming SlideShare
Loading in...5

Like this? Share it with your network


eMail Archiving - Issues and Options



Business Issues, Technical Issues, Affordable and Advanced options available

Business Issues, Technical Issues, Affordable and Advanced options available



Total Views
Views on SlideShare
Embed Views



1 Embed 7 7



Upload Details

Uploaded via as Microsoft PowerPoint

Usage Rights

© All Rights Reserved

Report content

Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

  • Full Name Full Name Comment goes here.
    Are you sure you want to
    Your message goes here
Post Comment
Edit your comment

eMail Archiving - Issues and Options Presentation Transcript

  • 1. xDefenders, information security division of Synergy Global Solutions
    • Jeff Thon, VP
    • 585-385-2770
    • [email_address]
    • Ann Marie Frink and Shawn Campbell of Synergy Education Marketing
    • [email_address] 315-430-7097
    • [email_address] 585-758-7217
  • 2. Business Issues – Mail Archiving
    • We have come a long way baby, eMail is mission critical. A critical business record, now! Every organization is affected.
    • Business records must be protected at all times from unauthorized tampering and deletion. They must be readily available to serve the US Courts and other entities.
    • It is the obligation of Management to preserve, protect and produce business (email+) records.
  • 3. Landscape – Mail Archiving
    • School Board Presidents need these records to support personnel, student, parent issues
    • Lawyers need this reliable information to build or defend their case
    • Human Resource Managers need to enforce policy and protect the organization
    • I/T managers want an “archive” so they do not have to search through piles of back-up tapes
  • 4. Regulatory Compliance
    • Sarbanes-Oxley (SOX) for Public Companies
    • Sarbanes-Oxley for Privates (wannabe Public)
    • SEC Rule 17a for Stock & Bond Traders
    • HIPAA for medical records & patient history
    • Freedom of Information Act for Govt. Agencies
    • Federal Rules of Civil Procedure (FRCP) Rule 26 applies to Education and Commercial entities - “Duty of Disclosure” (see article)
  • 5. E-Discovery
    • Lack of a proper email archive system means that information can be difficult and costly to locate, resulting in Court fines and delays in settlements.
    • Auditors, Regulators, Judges demand information quickly, meaning that secure, complete search and retrieval capability is needed.
    • You have 21 days to declare and 99 days to turn this information around.
  • 6. Storage Management and Productivity
    • Issues of Bandwidth, Storage, Performance and Compliance come into play.
    • Mail Servers have constraints and limits
    • Mail Servers should process mail quickly and efficiently and not have to deal (largely) with Spam, Virus, Archiving, etc. processing
    • Archives are designed for fast search, retrieval, message consolidation and (somewhat) D/R.
  • 7. Technical Issues – Mail Archiving
    • Can your mail server “journal” inside the box to a second disk or outside the box to other IP address?
    • You way need an IMAP client (pull) or Trusted Agent (middleware) to control copies into archive.
    • How big is your current mail store and how big will it be in 7 years?
    • Do you want User Features and Functionality or do you want central, secure compliance?
    • Budget? Manageability?
  • 8. Archived eMail - Options
    • Hosted Services ( Global Relay, xDefenders ) or Managed Appliances on-site or Software-Only
    • MailArchive – affordable, secure central appliance
    • MailMeter – simple, affordable software
    • Symantec Enterprise Vault – Gartner's “magic quadrant” (4 th year) solution for advanced users and multiple applications
  • 9. MailArchive – software and support
    • Remotely managed and monitored appliance from xDefenders
    • Search and Retrieve by “To, From, Date, Subject”, partial text searching
    • Automatic consolidation of duplicate messages
    • Automatic notification if 50-60-70-80% Full
    • Built-in Firewall and Access Controls for Central Administration and Central Security Policy
  • 10. MailArchive – hardware appliance
    • Scalable, Rackable HP server appliance
    • Secure Linux OS
    • Up to 3.75 TB on-line storage
    • Up to 12 mirrored disks, 750 GB, buy what you need today, easily upgradeable
    • Disk Trays – hardware RAID plus 15 disks
    • Writable DVD for archiving or copies
    • Can be located off-site or Hosted, a D/R advantage
  • 11. Archive Summary
    • MailArchive solves the problem of compliance for long-term retention of email, at an affordable price. xDefenders provides the design, deploy, manage, monitor and maintain services.
    • Enterprise Vault is available for advanced archive application and larger budgets. PST migration, end user-controls, off-loading of Exchange, Full-text search, IM, Sharepoint
  • 12. Questions ???
    • Thanks for your time !!