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eMail Archiving - Issues and Options

eMail Archiving - Issues and Options



Business Issues, Technical Issues, Affordable and Advanced options available

Business Issues, Technical Issues, Affordable and Advanced options available



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    eMail Archiving - Issues and Options eMail Archiving - Issues and Options Presentation Transcript

    • xDefenders, information security division of Synergy Global Solutions
      • Jeff Thon, VP
      • 585-385-2770
      • [email_address]
      • Ann Marie Frink and Shawn Campbell of Synergy Education Marketing
      • [email_address] 315-430-7097
      • [email_address] 585-758-7217
      • www.synergy.gs
    • Business Issues – Mail Archiving
      • We have come a long way baby, eMail is mission critical. A critical business record, now! Every organization is affected.
      • Business records must be protected at all times from unauthorized tampering and deletion. They must be readily available to serve the US Courts and other entities.
      • It is the obligation of Management to preserve, protect and produce business (email+) records.
    • Landscape – Mail Archiving
      • School Board Presidents need these records to support personnel, student, parent issues
      • Lawyers need this reliable information to build or defend their case
      • Human Resource Managers need to enforce policy and protect the organization
      • I/T managers want an “archive” so they do not have to search through piles of back-up tapes
    • Regulatory Compliance
      • Sarbanes-Oxley (SOX) for Public Companies
      • Sarbanes-Oxley for Privates (wannabe Public)
      • SEC Rule 17a for Stock & Bond Traders
      • HIPAA for medical records & patient history
      • Freedom of Information Act for Govt. Agencies
      • Federal Rules of Civil Procedure (FRCP) Rule 26 applies to Education and Commercial entities - “Duty of Disclosure” (see article)
    • E-Discovery
      • Lack of a proper email archive system means that information can be difficult and costly to locate, resulting in Court fines and delays in settlements.
      • Auditors, Regulators, Judges demand information quickly, meaning that secure, complete search and retrieval capability is needed.
      • You have 21 days to declare and 99 days to turn this information around.
    • Storage Management and Productivity
      • Issues of Bandwidth, Storage, Performance and Compliance come into play.
      • Mail Servers have constraints and limits
      • Mail Servers should process mail quickly and efficiently and not have to deal (largely) with Spam, Virus, Archiving, etc. processing
      • Archives are designed for fast search, retrieval, message consolidation and (somewhat) D/R.
    • Technical Issues – Mail Archiving
      • Can your mail server “journal” inside the box to a second disk or outside the box to other IP address?
      • You way need an IMAP client (pull) or Trusted Agent (middleware) to control copies into archive.
      • How big is your current mail store and how big will it be in 7 years?
      • Do you want User Features and Functionality or do you want central, secure compliance?
      • Budget? Manageability?
    • Archived eMail - Options
      • Hosted Services ( Global Relay, xDefenders ) or Managed Appliances on-site or Software-Only
      • MailArchive – affordable, secure central appliance
      • MailMeter – simple, affordable software
      • Symantec Enterprise Vault – Gartner's “magic quadrant” (4 th year) solution for advanced users and multiple applications
    • MailArchive – software and support
      • Remotely managed and monitored appliance from xDefenders
      • Search and Retrieve by “To, From, Date, Subject”, partial text searching
      • Automatic consolidation of duplicate messages
      • Automatic notification if 50-60-70-80% Full
      • Built-in Firewall and Access Controls for Central Administration and Central Security Policy
    • MailArchive – hardware appliance
      • Scalable, Rackable HP server appliance
      • Secure Linux OS
      • Up to 3.75 TB on-line storage
      • Up to 12 mirrored disks, 750 GB, buy what you need today, easily upgradeable
      • Disk Trays – hardware RAID plus 15 disks
      • Writable DVD for archiving or copies
      • Can be located off-site or Hosted, a D/R advantage
    • Archive Summary
      • MailArchive solves the problem of compliance for long-term retention of email, at an affordable price. xDefenders provides the design, deploy, manage, monitor and maintain services.
      • Enterprise Vault is available for advanced archive application and larger budgets. PST migration, end user-controls, off-loading of Exchange, Full-text search, IM, Sharepoint
    • Questions ???
      • Thanks for your time !!