2.6 Standard Continuous Operation The institution is in operation and has students enrolled in degree programs. JSU is in Compliance Narrative Jackson State University (JSU) has been in continuous operation since 1877 and has students currently enrolled in both undergraduate and graduate programs. http:// www.mississippi.edu/board/downloads/policiesandbylaws.pdf (102.03.) (http:// www.ms.edu /universities) At present, JSU is authorized to award degrees in 93 programs – 42 bachelor’s, 37 master’s, and 11 doctoral. The degree programs are housed in six colleges: Business; Education and Human Development; Liberal Arts; Lifelong Learning; Public Service; Science, Engineering, and Technology. ( http:// oim.jsums.edu/show.asp?durki =51 .) ( http:// www.ihl.state.ms.us/research/stats.html .) The Office of Institutional Research and Planning validates enrollment at JSU. The total enrollment for the fall 2007 semester was 6,823 undergraduate students and 1,875 graduate students. The Enrollment Data by college is presented in a table that contains the number of student majors in each degree program for the fall semesters of 2004, 2005, 2006, 2007, and 2008. Office of Institutional Research/Enrollment Profile. Documentation: Office of Institutional Research/Enrollment Profile http:// oim.jsums.edu/show.asp?durki =51
2.7.1 Standard Program Length Undergraduate and Graduate Catalogs) The institution offers one or more degree programs based on at least 60 semester credit hours or the equivalent at the associate level; at least 120 semester credit hours or the equivalent at the baccalaureate level; or at least 30 semester credit hours or the equivalent at the post-baccalaureate, graduate, or professional level. The institution provides a written justification and rationale from program equivalency.
JSU is in compliance
Jackson State University is authorized by the Board of Trustees of Mississippi Institutions of Higher
Learning to offer degree programs at the baccalaureate, master’s, specialist, and doctorate levels.
2.7.2 Standard Program Content Catalogs) The institution offers degree programs that embody a coherent course of study that is compatible with its stated purpose and is based upon fields of study appropriate to higher education.
JSU is in compliance
The degree programs offered by Jackson State University, (designated by the State Legislature as Mississippi’s Urban University), are consistent with
the mission of the University —
… to instruct a largely urbanized student body drawn from the state, and from many parts of the nation and the world; to conduct research aimed at solving urban problems; and, to provide educational services, including technical assistance, workshops, training programs and both degree and non-degree offerings, which allow the university to extend its human, cultural and physical resources into the surrounding urban community.” (http:www.jsums.edu/undergraduates.catalog20072009.pdf) (http:www.jsums.edu/gadmappl/catalog/gradcatalog.html)
The institution provides instruction for all course work required for at least one degree program at each level at which it
awards degrees. If the institution does not provide instruction for all such course work and (1) makes arrangements for
some instruction to be provided by other accredited institutions or entities through contracts or consortia or (2) uses
some other alternative approach to meeting this requirement, the alternative approach must be approved by the
Commission on Colleges. In both cases, the institution demonstrates that it controls all aspects of its educational
program. (See Commission policy “Core Requirement 2.7.4: Documenting an Alternate Approach.”) (Course work for
3.9 Student Affairs and Services 3.9.1. The institution publishes a clear and appropriate statement of student rights and responsibilities and disseminates the statement to the campus community.
JSU is in compliance
The institution publishes a clear and appropriate statement of student rights and responsibilities and disseminates the
statement to the campus community. (Student Rights)
Description of Student Rights Policy and Procedures
As an academic community, Jackson State University exists for the pursuit of learning and truth, for the development of
students as scholars and citizens, and ultimately, for the well being of society. Free inquiry and free expression are
Indspensable to the attainment of these goals. The University’s responsibility for creating and maintaining an
atmosphere conducive to these freedoms is shared by students, faculty, administrative personnel, and trustees.
The University community accepts its responsibilities to develop policies and procedures to safeguard these freedoms
within the framework of the University’s and Board of Trustees’ policies and Bylaws. As integral members of the
University community, students exercise responsibility while developing their capacity for critical thinking and engaging
in a sustained and independent search for truth. Students are expected at all times to exercise their freedoms in a
manner that does not infringe upon the rights and freedoms of others.
Students shall not be deprived of life, liberty, or property without due process. Although every student
has rights and freedoms guaranteed by the U.S. Constitution, these cannot be enjoyed, exercised, or
protected in a community, which lacks order and stability It is, therefore, each student’s responsibility
to adhere to standards of conduct as prescribed by the university, the Board of Trustees for
Mississippi Institutions of Higher Learning (IHL) and by local, state, and federal laws.
Each student is entitled to the essential rights common to all institutions of post-secondary education
and these polices and procedures are communicated to each student using various formats including (1) The Student
Handbook , the University Catalogs and publications of the various Division of Student Life units. The policies and
procedures address due process procedures; outline the code of conduct and students’ rights and responsibilities; and,
describe facilities and services available at the University. The Handbook is distributed to students who live on- or off-
campus by the Office of the Associate Vice President and is posted on the Division of Student Life website. Policies,
procedures, and rights of residential students are available in the Resident Student Handbook . (3) Those policies,
procedures, and rights that are pertinent to class groups, honor societies, clubs and organizations are published in the
(2) Registered Student Organization Handbook . All documents concerning policies and procedures related to student
lifeare available in the Office of the Associate Vice President for Student Life and in the offices of the associate deans
within the division.
3.9.1 continued SUPPORTING DOCUMENTS
1. Jackson State University Student Handbook 2008-2009 -Student Rights and Responsibilities Page 8
2. Jackson State University Registered Student Organization Handbook Student Organization Rights
3. Jackson State University Resident Student Handbook-
4. Jackson State University Undergraduate Catalog, Student Services Page 27
3.9.2 Security of All Student Records The institution protects the security, confidentiality, and integrity of its student records.
JSU is in compliance
The institution protects the security, confidentiality, and integrity of all student records and maintains special security
measures to protect and back up data.
Jackson State University (JSU) recognizes the importance of student record security and therefore diligently provides
security, confidentiality and integrity of student records by employing strict security measures to protect and archive
data and information.
JSU adheres to federal laws that protect the privacy of student records. All student records are maintained under
regulations established by FERPA. The Office of the Registrar and Records (ORR) is responsible for the student
registration process and maintaining the integrity and confidentiality of academic records. The academic record
contains those grades received from coursework completed at JSU along with any transfer courses and credits from
any other accredited institution of higher learning that is used by JSU to fulfill the degree requirements. All academic
records can be accessed electronically either by Information System, microfiche or CD-ROM document imaging system
located in ORR. An additional copy of the microfiche and CD-ROM disks are maintained at an off-site location, with
duplicate copies of microfiche being stored in a steel vault located in the Office of Information Management (OIM).
Personally identifiable information retained in student educational records may be accessed or released only with the
written consent of the student or under the provisions allowed by FERPA on a need-to-know basis. Individuals are
notified of these rights through the hard copy and on-line versions of the undergraduate catalog and the graduate
catalog. In addition, students at JSU have the liberty to access and view their own student record via the use of JSU
PAWS (Web Self-Service interface). Each student is allowed access to this secured information via a Personal
Identification Number (PIN) created by the student. Students have the option of changing this number as often as they
All electronic student records are protected and maintained on the OIM mainframe computer system. In 2004, OIM
works with personnel from various functional and academic areas to implement our current Information System
(Banner). This implementation placed JSU in a position to better ensure the integrity, authenticity, confidentiality and
availability of computer-based data resources. It is the policy of JSU to protect the confidential nature of social security
numbers, and this implementation allowed JSU to discontinue the use of the social security number as an individual’s
primary identifier. OIM has the ultimate responsibility for the continuation of this policy’s implementation and
enforcement. In the near future, an Identity Management System will be implemented and interfaced with Banner to
further enhance security and authenticity.
All mission critical JSU electronic data, including student records, are saved on network servers to
ensure backup of the data. Banner, which contains all recent student information, is backed up nightly;
additional full backups of JSU complete computer system occur weekly. Users of information systems
are prohibited from accessing data or programs for which they are not authorized. This security
measure is facilitated by the issuance of user identification numbers through OIM. Access to Banner
requires the usage of this number and measures are in place to track the identification of any user of
the system and the specific information retrieved. Any employee who is granted access to student
records or other confidential information at the University, must complete and sign a Banner Access
Request form (BAR) which includes a statement of privacy and confidentiality. Anytime an employee
request an update to their access, the BAR form is required. This form is submitted by the employee’s
supervisor to OIM, once access approval has been granted. Anytime anyone is terminated, the
supervisor must notify
Offices with student records in hard copy form are either maintained and secured in office file storage areas or stored on
stand-alone document imaging systems. In 2007, OIM implemented a campus-wide document management system
(Documentum). This system allows for the electronic imaging of all documents upon receipt, thereby eliminating the need to
store paper documents in permanent storage. Imaged documents are retrievable and protected through the use of secured
password. The use of Documentum to image documents from offices throughout the University is a systematic and on-going
Description of Student Records Policies and Procedures
Student educational records are considered confidential and may not be released without the written consent of the
student. Educational records include those records that contain information directly related to a student that are
maintained as official working files by the university. Examples include transcripts, personnel records, and disciplinary
records. University employees have access to student information only for legitimate use in the completion of their
Some information is considered public (sometimes called Directory Information) and can be released
without the student’s permission; however, the student may opt to consider this information
confidential. Directory information includes name, address, and telephone, date of attendance,
degrees received, major program, height and weight of athletes.
The university may release records in compliance with a court order or subpoena but only after notifying the student or
parent (s) of dependent students.
Student request to withhold Directory Information may be submitted to the Office of Records and to the Department of
Residential Life relative to residence hall information.
Freedom from Retaliation
A student is free to take reasonable exception to the information offered in any course of study and to
reserve judgment about matters of opinion without threat of undue censure by the faculty member.
Information about student views, beliefs, and political associations which the faculty member acquires
in the course of their work as an instructor, advisor and/or counselor is considered confidential.
Faculty members are required to inform students of the content and requirements of each course and
the criteria by which student performance is to be evaluated. A student is responsible for learning the
prescribed content of the course in which he or she enrolls. The faculty member evaluates student
performance in the classroom solely on an academic basis and not on a student’s philosophies or
conduct in matters unrelated to academic performance.
A student who contends to have encountered a prejudiced academic evaluation may use the
University’s Student Grievance Procedure as a means of seeking redress Academic honesty is a
primary responsibility of the student Students found guilty of academic dishonesty will incur
sanctions as prescribed by the University undergraduate or graduate student judicial system.
Family Education Rights and Privacy Act (FERPA) of 1974
To comply with the requirements of the Family Education Rights and Privacy Act of 1974, Jackson State University
periodically announces publicly the policies and procedures implementing the act. Additional information is available
within the Office of the Associate Vice President for Student Life and the Office of Judicial Services.
Different types of student records are maintained in various University offices, and the chief administrator in each of
these offices is responsible for them.
Generally, with certain exceptions, the law provides that students and former students have the right to review their
records, request explanations concerning them, obtain copies and challenge records that they feel are inaccurate,
misleading, or otherwise inappropriate. The challenge procedure includes a full and fair opportunity for the student to
present relevant evidence at a hearing The law also provides that students may waive their right of access to
confidential letters of recommendation and may also grant permission to release certain personally identifiable
information to specific personnel.
The exception to this law includes educational personnel records; records maintained for law enforcement purposes;
employment records on non-students; records maintained by a physician, psychiatrist, or psychologist; and, financial
records of a student’s parent. The law also provides that, in addition to University employees having a legitimate
educational interest, certain other governmental and quasi-governmental agencies, and parents certifying that a student
is carried as a dependant for income tax purposes, may have access to student records.
Redress of Grievances
Any time a student’s rights as outlined herein are violated, the student has the right to petition for
redress through grievance procedures. A grievance is defined as the claim of an individual student that
there has been a violation, misinterpretation, or misapplication of a rule, policy, or procedure in relation
to University Policies and Procedures.
Jackson State University assures prompt and impartial consideration to any complaints’ which its
students may have during the course of their matriculation at the university. When circumstances
require, students are encouraged to submit complaints or grievances in accordance with the following
procedures. Students may use this procedure without penalty or fear of reprisal.
Discuss the problem with the unit or departmental director. In cases involving academic matters, the
Grievance should be presented to the appropriate department Chairperson.
If “A” is not considered desirable by the student; discuss it with the appropriate school dean.
C. If “A” and “B” are not considered desirable by the student, discuss it with the appropriate Area Vice President who may render a decision or refer the grievance to the appropriate committee for review and recommendation. The final decision will be promptly communicated to the student and the referring administrator.
All grievances should be filed in writing, state the specific nature of the grievance(s), the individual (s) involved, and include the time and place the event (s) occurred.
1. Jackson State University Student Handbook, 2008- 2009 -Confidential Records Page 10
2. Jackson State University Student Handbook, 2008-2009–Freedom From Retaliation Page 10
3. Jackson State University Student Handbook, 2008-2009 - Family Education Rights and Privacy Act (FERPA) of
4. Jackson State University Student Handbook, 2008 -2009 - Redress of
5. Jackson State University Undergraduate Catalog 2007- 2009 -General.
Philosophy on Academic Records
3.9.3 The institution provides services supporting its mission with qualified personnel to ensure the quality and effectiveness of its student affairs program.
JSU is in compliance
Description of Qualified Staff
Student Life serves as a student- centered division, promoting learning communities that foster a safe, respectful, and
healthy environment to be consumed by its customers. The Division aligns initiatives (i.e., programs and services) to
empower the university’s faculty and staff, students, arid community to responsibly develop academic, physical,
psychological, service, social, and leadership accountability. Our goal is to produce respected, diverse, engaged, and
effective professionals and citizens who mirror the changing demographics of the world.
The Associate Vice President reports directly to the Vice President who reports to the President of the University. The
immediate staff under the supervision of the Associate Vice President are:
Director of Communications and Outreach has duties of communicating with and through internal/external media;attending university event planning meetings and events promoted through the Division of Student Life. Collaborating with community resources to effectively promote Student Life events.
(2) Director of Housing/Residential Life has duties of providing living accommodations for students who desire or need
a place to live while attending Jackson State University by creating an environment conducive to living and learning that
stimulates the mind, challenges and encourages academic, personal, cultural and social growth and development by
providing facilities that are well maintained, attractive, functional, clean, safe, economical and adaptable.
(3) Special Assistant to the Associate VP and Director of Diversity Programming. has duties of assisting the Associate
Vice President in the performance of his/her duties as chief administrative officer and general custodian of student
welfare and personal development, working collaboratively with the staff in the Division of Student Life administering
initiatives that heighten student, staff, faculty and community awareness of non-academic activities,
diversity initiatives and assisting with programs that promote student success.
(4) Associate Dean for Academic Support has duties to support the complete education, the holistic approach of
student development, Including mentoring, tutoring, community service, service-learning, professional etiquette,
professional development, career services, diversity inclusion, and global participation; to promote educational
advancement, civic engagement, and volunteerisrn while engaging in research. Reporting to the Associate Dean for
Academic Support are staff in the Office of Community Service/Service Learning; Career Services Center and the
Federal TRIO Program.
(5) Associate Dean for Student Services has duties of providing recreational activities, facilities for events, health care, counseling, and weekly and monthly publications for students, faculty, staff and the community. Reporting to the Associate Dean for Student Services are staff in the Student Health Center, The Latasha Norman Center for Counseling and Psychological Services, Student Publications and Student Operations.
(6) Associate Dean for Student Development has duties of enhancing student’s progression through the University by providing students with academic, civic development, and leadership development. Assisting with this process are the staff of Judicial Services, Campus Ministries, Honda Campus All Star Challenge Program and the Center for Student Leadership and Involvement (CSLI).
All staff within the Division of Student Life meet the minimum qualifications of a bachelor degree in an academic area related to their job descriptions or equivalent experience required for their various positions. In many instances, staff members have advanced degrees in Administration and Supervision or guidance and counseling. Staff persons requiring specialized training are certified as such.
We are currently staffed by 92 individuals representing over 557 years of service. Of the staff of 92, six have terminal degrees; two have completed all but dissertations on terminal degrees; two medical degrees; twenty-two masters degrees and 37 bachelor degrees.
1. Annual Reports of Individual Units & Departments within Division
2. Division of Student Life Administrative Structure Document - October 20,
3. Division of Student Life Strategic Plan Documentation
4. Division of Student Life Strategic Plan Organization Chart - October 2008