Basic Presentation Skills

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In this presentation we will review the skills required to improve your ability to deliver effective presentations. In addition we will show you techniques professional presenter use to calm nerves, engage audiences and handle tough situations.

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  • Welcome to Basic Presentation SkillsIn this course we will review the skills required to improve your ability to deliver effective presentations. In addition we will show you some tricks professional presenter use to calm nerves, engage audiences and handle tough situations.When you think about it we present every day. Granted rarely in front of an audience greater than 1 to 3 people. The only difference between the two has nothing to do with the number of people in the audience. It has to do with your confidence in presenting and (when presenting to people you don’t know) your ability to create instant credibility.We hope you enjoy and find the information we provide valuable.
  • Is there any item we have not included in this agenda that you feel is necessary to be able to present to an audience?
  • We all imagine that we speak well. Even if we don’t think that way we convince ourselves that we are “good enough” Here is the thing. Being able to present is like any other skill you have. It has to be developed and although you may have convinced yourself that you are good the audience is never fooled. It is also good to know that the key to winning over an audience rarely has to do with quality of the content you are delivering. The bottom line is that in order to improve the likelihood that your message is received effectively it will, in many cases, come down to how well you present your ideas.In sales you may think your solution is technologically superior, as an example. That may actually be the case. However, it is hard to outsell someone who is more articulate, polished, well organized and who presents with greater confidence AND who also has the superior solution. Commit this picture to memory. It is our goal.
  • It is a well known saying that for many we would rather die than present in public. So let’s get the word out that we all know is lurking in the back of our collective memory.FEARBut not just any fear. The worse fear of all.Fear of RidiculeAt the moment you walk out on that stage fear grips you and paralyzes your mind. Your hands sweat. Your mouth goes dry. You begin to perspire. Perhaps even shake. It is in that moment of truth when what you know becomes overwhelmed by what you fear. Not to worry. We are going to review the techniques professional presenters use ever day to overcome their fear and give the best presentations of their lives.
  • Let’s also face the fact that we are and have been subjected to the worse meetings known to mankind. If you think you have seen the worse it is likely that you just have not been to enough meetings. What causes meetings like this to happen? Why doesn’t the presenter recognize that the audience has mentally checked out? How could things have gotten this bad? The reason is that most people who present, although qualified in the field they are presenting on, do not have the training required to adequately present their ideas to others. Somehow, somewhere back in time somebody thought it would be better to have the person who invented the “thing” present it to those interested in learning about it. Unfortunately what makes that person a good inventor also makes them a poor presenter.Is there a way to present technology that engages an audience and captures their attention? The answer is absolutely YES
  • Unfortunately we live in this world. Our goal in this course will be to give you the tools necessary to deliver your message in a way that will keep the majority of your audience engaged AND interactive. I say majority because I want to set the expectation early on that no meeting in the history of all meetings has ever had 100% audience engagement and interaction. Let’s not set ourselves up to fail. On average there are approximately 11M meetings occurring in the U.S. every day. (from Verizon Business Conferencing whitepaper ) They all can’t be great. What we can do is follow a set of guidelines and techniques to improve our ability to deliver the message we have for our audience. All we are looking to accomplish is:Being credible so that our message isn’t drowned out by our lack of knowledgeBeing presentable so that we receive the respect that we give to our audienceBeing engaging by making certain the information is delivered in terms the audience understands and expects to hearBeing relevant by offering up thought provoking ideas that support our messageWelcome to Presentation Basics
  • There are different types of presentations. One for nearly every type of meeting. Often in meetings we Inform and Speak. Rarely do we Entertain and Interact. People who can do both command large audiences and the messages they deliver are known throughout the world.Would it surprise you to know that the greatest tool you have to deliver engaging and interactive presentations you already own? It’s true. In fact if you are a parent you are already teaching your children these same skills as well.The secret begins with “Once Upon A Time” It is called story telling. Our task in this course is to re-awaken your story telling skills so that our message is delivered in ways our audience is already used to receiving them in.
  • As mentioned story telling has been around since the beginning of recorded history. Even before there we words we drew on walls describing the hunt. It is part of our DNA passed down through time from parent to child.The thing about stories are that the good ones we commit to memory and pass along to those we know. It’s a form of communication and teaching all in one. So what is a good story? A good story usually is comprised of these elements. Think of it as a formula or recipe for success. Our ability to deliver a story with these element puts us a the best position to engage and interact with our audience.But alone a recipe only gives us the ingredients. As mentioned earlier their our ways in which to present and with stories there are differing types of story themes based on the message you are trying to deliver.
  • This is a classic tale told far too often. This is the worse story of all time. Why? Because it jumps from the beginning to the very end. No substance. No Conflict. Nothing. Just and opening and an ending. How many movies would spend money on if this is all they gave you?Once upon a time, in a galaxy far, far away…a boy changes his fathers evil ways. The end.The trouble with this story is that presenters too often rely on it citing the reason that most executives only want to know the bottom line. When there is no context for the bottom line you leave the audience free to make up their own context. Examples of this type of story:“If you buy now you can save 15%” “Purchasing our solution can save $10K in operating expense”“This solution pays for itself”Taken out of context one could think that:The 15% applies to any product purchased at any timeThe $10k saving can be applied to the purchase priceThe solution is freeDelivering a message with context ensures the message stays in tact as it is told from person to person
  • Try telling the story from various perspectives. Depending on your audience you can get far greater retention and interaction.The Maverick:Son risks the fate of the universe on the love for his fatherThe Rock StarSwashbuckling scoundrel helps young boy to heal the past by confronting evilThe DetectiveUsing the knowledge stored in a pair of androids, Luke Skywalker locates and frees the enslaved Princess Leia from the Imperial army. Same story told from three different perspectives. All interesting and worth learning more about. That’s the key isn’t it? Getting your audience to want to learn more…
  • We have organized our thoughts. Now let’s organize our appearance. In sales, you are what you wear…and we are all in sales. That does not mean we have to wear expensive and tailored clothing. It means we must look as organized in our attire as we are in our preparation and delivery of our message.If you are presenting on project management and on-time delivery and you look like you just got out of bed it will not coincide with the message you are trying to deliver and your audience will never engage.Conversely, if you are dressed in a $6000 suite, $3000 watch and $1200 shoes and you cannot deliver a well articulated and organized message your audience will see a fresh coat of paint hiding rusted ideas.At the very least dress as though you were trying to impress the audience with the idea that you care about how you look. It is a small sign of respect that is again ingrained in our DNA.A presenters technique is to wear dress slacks, button down shirt, jacket and dress shoes. If an executive shows up have a tie in your briefcase or car. If an engineer is the key audience take off your jacket and role up your sleeves. It is a way to dress that with subtle changes can help you “feel” like your audience.
  • Here are some examples of classic presenters looks. Can you pick out the engineer? The organizer? How about the Sales Executive?
  • There are nicknames for various types of bad presenter behavior. The Pacer – never stands still for even the slightest momentThe Jeweler – tends to play with rings, bracelets or necklacesThe Sergeant - stands erect with hands down at both sidesThe Slouch – need I say it?The Mumbler – Doesn’t articulate well or talks too softlyCan you (on command) give various emotional facial expressions? These can come in handy when you are trying to connect to your audience. Do you know what you look like when you present?Can you speak at various audible levels and with varying degrees of emphasis? Emphasizing KEY WORDScan help you add PUNCH to your delivery. Whispering is a great way to get your audience to listenFinally, remember that everyone at your meeting can READ! It is a mistake many presenters make due to their lack of knowledge of the material or nerves. Do not read your slides! EVER!
  • Basic Presentation Skills

    1. 1. Basic Presentation Skills<br />Understanding the Value of Conveying Your Ideas<br />
    2. 2. Basic Presentation Skills<br />Agenda<br />Knowing Your Goals<br />The Secret of Speaking to An Audience<br />Speaking Principles<br />Organizing Your Thoughts<br />Your Appearance<br />Presentation Tricks<br />
    3. 3. What You Imagine Your Event Will Be<br />
    4. 4. Your Moment Of Truth<br />
    5. 5. Living Through The Reality Of It All<br />
    6. 6. Your Worse Fears Realized<br />
    7. 7. Knowing Your Goal<br />Which of these is your goal?<br />Inform<br />Entertain<br />Challenge<br />Compete<br />Interact<br />Speak<br />Depends on your audience<br />
    8. 8. The Secret of Speaking to An Audience<br />Being Able To Tell A Great Story<br />Part of our DNA<br />Helps Us Connect<br />A Great Story Includes:<br />Opening<br />Unique or Interesting Setting<br />Conflict or Dilemma <br />Hero and a Protagonist<br />Positive Outcome<br />
    9. 9. Not A Good Story<br />Ye Old Tech Story<br />Told Every Day<br />Once Upon A time…<br />Everyone Dies.<br />
    10. 10. Usable Story Lines<br />The Maverick<br />Plays the odds and comes out on top<br />The Rock Star<br />Utilizes their charisma to win over the crowd<br />The Detective<br />Follows clues to find the hidden treasure<br />
    11. 11. Story Interaction<br />The Serve and Volley<br />So what do you think?<br />Chops it up into digestible parts<br />Helps the presentation be more interactive<br />Traps include:<br />“Rat Hole” where a single element is focused on<br />“One’s and Zero’s” where too much attention is placed on technical elements<br />Escapes include:<br />Move questions around the room<br />Set up side-bar discussions for after the meeting<br />
    12. 12. Delivering Bad News<br />Sometimes you are delivering bad news having an organized agenda works to further solidify your position and allows your audience to prepare themselves.<br />Be Careful!<br />Never use the word “honest” when delivering bad news<br />Follow up bad news with what you learned. Offer up proposed fixes and let your audience have input<br />Your biggest trap is emotion. If you organize and stick to your agenda you can navigate these waters as best as is humanly possible<br />
    13. 13. Organize Your Thoughts<br />Introduce Your Topic<br />Explain Your Position On The Topic<br />Explain Why Your Position Has Merit<br />Give An Example Of That Merit<br />Tie The Merit To Audience <br />Finish With Your Conclusions<br />Ask For Questions<br />
    14. 14. Organize Your Appearance<br />What Is The Image Of Success?<br />There isn’t one<br />Success Is Confidence<br />Confidence comes with Experience<br />Until then, at least wear dress slacks, button down shirt and a blazer with dress shoes<br />
    15. 15. The Visual Presenter<br />
    16. 16. Presentation Tricks<br />Look at their Eyebrows<br />Only memorize your opening statement<br />Practice facial expressions<br />Yes in front of a mirror<br />Stand Still for 30 seconds<br />Have a peer give you a signal when to move<br />Speak slowly (3 minutes / slide)<br />Never EVER read the slide! EVER!<br />

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