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SPEDUC: SharePoint on Premises vs Online for Education
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SPEDUC: SharePoint on Premises vs Online for Education


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Comparison SharePoint on Premises vs Online for Belgian Educational Institutes.

Comparison SharePoint on Premises vs Online for Belgian Educational Institutes.

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  • 1. SPEDUC SharePoint OnPremises vs SharePoint Online
  • 2. WHO am I Consultant Blogger Trainer
  • 3. AGENDA How many SharePoint versions do we know? What do they cost for EDU? What are the differences in Server Architecture? What are the differences for Administrators, End Users, Developers? What are the differences in Information Management, Governance, … ? Why Hybrid? Some things to think about …
  • 4. How many SharePoint versions do we know? SharePoint On Premises Foundation Standard Enterprise
  • 5. How many SharePoint versions do we know? SharePoint Online Plan 1 Plan 2
  • 6. How many SharePoint versions do we know? SharePoint HYBRID SharePoint On Premises Premises SharePoint Online
  • 7. Comparison between plans
  • 8. Comparison between plans
  • 9. Comparison between plans
  • 10. What do they cost for EDU In doubt check licensing model with your LAR (Comparex for Higher Education) On Premises: Server License necessary for every running instance of the software + CAL (Client Access License) for each person or device accessing the SP Server. Choose between Standard & Enterprise CAL depending on Server License. Foundation is Free. Online: SharePoint Plan 1 is a part of the A2 license, which is for free for Education for Students & Staff. SharePoint Plan 2 is a part of the A3 license which is not for free.
  • 11. SharePoint On Premises What do you need to deploy SharePoint On Premises Webservers Application Servers Search Index Search Crawler Search Query Dedicated Database Servers Storage Office Web Apps Deploy it Scalable, High Available Monitoring System Method to deploy Updates, CU’s, …
  • 12. SharePoint Online Architecture Delivered by MSFT DataCenter Storage: 10 GB + ( X * 0,5 GB) with X the number of users with a SPO license. • .e.g. if you have 700 Staff and 5000 students, your storage will be 2,79 TB • Personal Skydrive of 25 GB 99,9 Uptime Guaranteed. Secure Connection Updates are being deployed by MSFT Monitoring is taking care of by MSFT Easy Sharing with External People Architecture needed on Premises (Optional) DirSync: takes care of synchronization between local AD and Office 365, ADFS: Provides SSO capability in Office 365 with AD accounts
  • 13. What are the difference for Administrators Manage SiteCollections (up to 3K) User Profile Service Manage BCS Manage Managed Metadata Record Management Manage Search Secure Store App Security Easy Integration with Yammer Limited PowerShell Support Change maximum file size limit Change allowed file types Deploy Farm Solutions Limited Managed Paths Options Limited in BI (Power BI) Recycle Bin Settings Fixed Claims Based Authentication Support Remote Blog Storage …
  • 14. SharePoint Online SPO administration module
  • 15. What are the difference for End Users: Sharepoint Online All the features that are not manageable by admins will influence the US for Power & End Users. SharePoint Online is an online service. Your ISP connection should be scaled to the number of users that are going to connect to SharePoint Online. More and more products are being developed for SharePoint On Premises & Online. Workflows are possible with SharePoint Designer, SandBox Visual Studio Workflows & 3rd party Tools e.g. NinTex.
  • 16. SharePoint Online SPO End User in action
  • 17. What are the difference for Developers: Sharepoint Online
  • 18. Apps in 2013 …are not executed in SharePoint App pool …are in most of the cases not even running on SP Server …can have full trust, with user’s approval (OAuth) …can access SharePoint Data …can access outer world non-SharePoint Data …can use any external resources …can be executed in it’s own chrome, as app parts, or as SharePoint extensions
  • 19. Why should you use apps? Isolated (safe!) Multi-tenant Multiple development possibilities (even non-MS stack) Easier to deploy (no SharePointisms by deployment) Easier to maintain (lifecycle – versioning, upgrades) Manageable (Office Store, Corporate Catalog) Cloud ready!
  • 20. Information Management & Governance the same rules still apply …
  • 21. WHY HYBRID Migration Early Adopter Risk Averse Typical Business Keep Sensitive Data on Premise Capacity Flexibility Intranet vs Extranet Collaboration with External Partners Geo Location …
  • 22. HYBRID FOR END USER Single Sign On 1 Url to enter SP & SPO Hybrid Search Hybrid BCS
  • 23. Some things to think about MSFT: First Cloud then On Premises MSFT: We are no longer a software company, we are a services and devices company. Price Fast Storage SLA Importance Flexibility
  • 24. Interesting Links Comparison: tools-compare-sharepoint-plans-FX103789400.aspx SP 2013 Architecture: us/library/cc263199.aspx Overview SPO Service Description: us/library/sharepoint-online-service-description.aspx