A Project is… “a temporary endeavor undertaken to create a unique product, service, or result” – PMBOK Guide (2004)
Typical project Building a few web pages for a department. Developing a simple web application that collects student information. Using Twitter/Facebook/Ning for whatever specific reason* Recruiting cycle for students.
A Project is… “ongoing, with many false starts and chronic scope creep. Governed by committee(s), success is not often tangible.” – Higher Ed.
The Chaos Conflicting expectations Isolated or independent departments “This is my ‘third hat’ I am wearing” Committees. Never ending change requests.
# S: (adj) agile, nimble, quick, spry (moving quickly and lightly) "sleek and agile as a gymnast"; "as nimble as a deer"; "nimble fingers"; "quick of foot"; "the old dog was so spry it was halfway up the stairs before we could stop it" - http://wordnetweb.princeton.edu/perl/webwn?s=agile
Image from http://www.flickr.com/photos/18091975@N00/
Microsoft Project is bad Forces you into a resource driven process Assumes people will do the task assigned Full time job to use the tool efficiently Expertise is required
Gantt charts Allow you to break down the task list to chunks You can assign resources You can management from a central hub
Hosted solutions Good: Allow for more flexibility on access Good: Monthly costs, do not go for per user model Bad: Does not connect with your directory service (ADS, LDAP, etc) Bad: You don’t know where you data is unless you install something yourself*
Ground rules Question the use of gantt charts Organize into short iterations Requirement-based approach Schedule tasks involving external groups http://bit.ly/psweb_agile