Managing multiple tasks

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  • These five solutions do not cost you anything. They are simple to use for the most part, and most can be customized to the individual needs of your situation.

Transcript

  • 1. Managing Multiple Tasks
    Technology Solutions to Keep a To-Do List
  • 2. Overview of 4 Technology Solutions
    • Using Google Calendar’s Task List
    • 3. Remember the Milk
    • 4. Task Coach
    • 5. hottnotes
  • Using Google Calendar’s Task List
    No additional software downloads
    An accessible To-Do List Anywhere You have computer and Internet Access
    Simple and easy to use
    Easy to set up
  • 6. How to Set Up and Use the Google Calendar Task List
    Make sure you have the tasks list option turned on.
    Here
  • 7. How to Set Up and Use the Google Calendar Task List
    To enter a task, click on Task List and type the name of the task.
    Click Here and type name of task.
  • 8. How to Set Up and Use the Google Calendar Task List
    Click on the arrow to the right twice and open the “Edit Task” Feature.
    Click on the Arrow Here
  • 9. How to Set Up and Use the Google Calendar Task List
    Enter due date, Notes about task. Click back to list link.
    Edit Task Name
    Enter Due Date
    To go back to main list click here.
    Enter Notes Here
    Use This Feature if You Have Multiple Task Lists
  • 10. Google Main Screen with Task List
    Notice Tasks Appear at Top of Your Calendar for Easy Access
    Main Task List Appears Beside Your Calendar for Easy Access
    Tasks can be checked off in this view and are color coded different from appointments.
  • 11. Using Remember the Milk Web 2.0 Product: Advantages
    Task management from anywhere including your smart phone
    Get email, text message, instant message reminders
    Use with Google Calendar
    Use with iGoogle
    Sign up (Mostly Free)
  • 12. Using Remember the Milk Web 2.0 Product
    Set up an account at http://www.rememberthemilk.com/
    Log in to your account.
  • 13. Using Remember the Milk Web 2.0 Product
    Your home page displays 3 tabs based on when tasks are due: Today, Tomorrow, Overdue.
  • 14. Using Remember the Milk Web 2.0 Product
    Click on the blue “Continue to Tasks” button.
    The “Tabs” Inbox, Personal, Study, Work, and All Tasks are customizable. Add/Delete as needed.
    Tabs
  • 15. Using Remember the Milk Web 2.0 Product
    To enter a task, just type it into the “Add Task” bar area. Press Enter button.
    Type Task Here
  • 16. Using Remember the Milk Web 2.0 Product
    To edit that task, select it by clicking on check box to left. Add due date and other items like tags, location, URL as needed to the right.
    Add Due Date and other Necessary Info Here
  • 17. Using Remember the Milk Web 2.0 Product
    Click on the arrow button beside the “More Actions…” to select priority level, delete task, or move to another list.
    Click Here
  • 18. Using Remember the Milk Web 2.0 Product
    Mark the task complete or postpone by clicking those buttons to the left.
    Click Complete or Postpone
  • 19. Using Remember the Milk Web 2.0 Product
    To customize your settings click on the settings link in the upper right hand corner. You can set up email reminders, GoogleTalk reminders, and more. Customize to your needs.
    Settings Tabs
  • 20. What Is Task Coach?
    Task Coach is a simple open source to do manager to keep track of personal tasks and todo lists.
  • 21. Using Task Coach: Advantages
    Task Coach is Open Source
    More customizable/powerful To Do Management program
    Offers multiple ways of organizing tasks
    Can add attachments and notes to tasks
    Exports to HTML or CSV formats
    Can be portable/can run from flash drive
    Version available for iPhone and iPod Touch
  • 22. Disadvantages of Task Coach
    Has lots of features so learning curve is steeper.
    No universal access unless installed portably or on handheld device.
  • 23. Getting Started with Task Coach
    Download Task Coach from http://www.taskcoach.org/
    Install the software. If you want to install a portable version on a flash drive, be sure to select that version and download it. You will need to have your flash drive engaged to install the software.
    Open the Application.
  • 24. Entering Tasks into Task Coach
    Click on the “New Task” button or select “New Task” from Task menu item.
    New Task Button
  • 25. Entering Tasks into Task Coach
    Select “Description” and type the Name of that Task, a short description, and select a priority for that Task.
    Type Task Name
    Type Description Here
    Select Priority Here
  • 26. Entering Tasks into Task Coach
    To set Due Date, click on the Dates icon on the bar at the top. To enter due dates, reminder dates and times, and recurrence times, simply click on the down arrow to select date from calendar.
    Dates Icon
    Select Due Date
    Select Reminder Date
    Select Recurrence Time
  • 27. Entering Tasks into Task Coach
    You can add additional information by clicking on the other icons across the top. Click OK to close the New Task Input box.
    Click Icons to Add Other Information
  • 28. Entering Tasks into Task Coach
    Click on the save button to make sure task is saved. Repeat to enter other tasks.
    Save Button
  • 29. Other Task Coach Features to Explore
    You can set up categories in which to place tasks for easier organization.
    You can use the effort feature to track progress on completing major tasks.
    You can use the Notes feature to enter more detailed notes about tasks. You can also add attachments relevant to that task.
    You can use multiple views of your tasks list.
    You can print your task lists.
    You can export your task lists to HTML, CSV or iCalendar formats.
  • 30. What Is hott notes?
    Free sticky notes reminder program for your desktop.
    Totally free, no ads, no spyware.
    You can post sticky note reminders, make checklists, set alarms, draw on your notes.
    You can also install a portable version on your flash drive.
  • 31. How to Get Started with Hott Notes
    Download HottNotes from http://www.hottnotes.com/
    Install the software. If you want to install the portable version, be sure to download that version. You will need to have your flash drive engaged to install it.
  • 32. How to Get Started with Hott Notes
    Once installed you can activate the software by double-clicking on its icon. Once activated, an icon will appear on the task bar.
    Hott Notes Icon
  • 33. How to Get Started with Hott Notes
    Right-click on icon and a menu will appear. The menu gives you several options. To set up how Hott Notes will work on your computer, select “Config/Tools” and then settings.
    Config/Tools
  • 34. How to Get Started with Hott Notes
    The settings box will appear. Select which options you prefer from this box.
  • 35. How to Get Started with Hott Notes
    To create a New Note, right click on the task bar icon. Select “New” and then the kind of note you want.
    New Option
  • 36. How to Get Started with Hott Notes
    Your note will then appear. Retype the Title. You can use the Edit Options box to customize your note further.
    Edit Options Box
    Type Note Text Here
  • 37. Advantages of Hott Notes
    Simple to Use
    Place as many notes as you want, and archive them when you finish
    Set alarms for individual notes
    Print your notes
    Manage all your notes with ease
    Make it portable
  • 38. Other Task List Options
    taskTome Open Source To Do Software http://tasktome.shanemca.com/
    Toodledohttp://www.toodledo.com/
    Ta-Da Lists http://tadalist.com/
    Nextyhttp://nexty.org/intro.php