Tobacco Free Campus Communications Campaign February 1, 2010
Purpose of Meeting
VCU Health System has requested that Johnson, Inc. develop a communications campaign including programming, creative and conceptual elements to be used to promote awareness of a new Tobacco-Free policy.
In developing this Tobacco Free policy, VCU Health System recognizes medical and scientific authorities, including the U.S. Surgeon General, American Heart Association, American Lung Association, American Cancer Society and the Environment Protection Agency, which have all concluded that tobacco use poses serious health risks to the health of smokers and non-smokers subjected to second hand smoke.
Cigarette Smoking is the #1cause of preventable deaths in the U.S.
35% of Virginia Hospitals currently ban smoking campus-wide (indoors and outdoors).
Over 10,000 adults die each year in Virginia from smoking or exposure to second-hand smoke.
Providing a smoke-free workplace is the best way to eliminate exposure to second-hand smoke. Smokers actually find it easier to reduce/eliminate tobacco use on TFCs.
Physicians, contractors, patients and visitors are among the 21% of all adult smokers, who will be affected by a tobacco-free policy. Positivity and sensitivity will be crucial in the success of implementation.
VCU Campus opens directly onto public streets and sidewalks where the authority to ban smoking will be challenged
Sources: American Heart Association, studies by The Joint Commission, The Henry Ford Health System
23.5% of Richmond adults smoke tobacco
The City of Richmond is the only district where there are as many female smokers as males.
10.6% of Richmond adults use smokeless tobacco.
The Campaign will consist of two tracks:
Tobacco Free Campus Communications
The Campaign will kick-off with a pre- launch that starts February 2010, builds momentum through the effective date of June 30, 2010 and beyond.
To announce and reinforce VCU Health System’s tobacco-free campus policy.
To support VCU Health System community in the reduction and/or cessation of tobacco use.
As a national leader in healthcare, VCU Health System is committed to ensuring a safe, healthy environment and quality care for all patients, employees, visitors and the general public who spend time on campus grounds.
Our commitment to a safe environment and quality care requires us to take all measures to provide clean air throughout our entire campus.
Studies show that tobacco use, smoking cigarettes and even second hand smoke all have serious health consequences.
Tobacco use will be prohibited on all areas of the campus, including parking garages, streets and cars within the clean air zones.
We realize it’s difficult to quit tobacco use. To aid those who want to stop, we are offering cessation services to help individuals quit tobacco use before the policy becomes effective. These sessions will be ongoing.
Help us to keep our environment clean and our patients, visitors and employees healthy.
Internal Audiences External Audiences
Board of Directors
Medical Executive Committee
Patients and Visitors
Patients and Visitors
Organizations and Partners
By Campaign (Tobacco-Free, Cessation)
By Audience (Internal, External)
By Medium (PR, Media, Grassroots)
*See attached Communications Grid
Cessation Internal Strategies • Cessation "TLC" Program for employees
and volunteers • TLC "Quit Kits" to all participants • Web-based tracking of progress • Cessation Station - Information booth in
main lobby areas • Awareness Activities • Resource Referral Line
Cessation External Strategies • Cessation Seminars - free and open to
the public • Grassroots Marketing • Speaker's Bureau • Awareness Activities • Resource Referral Line
Track number of employees and patients who are reported to use tobacco products on campus (monthly)
Measure number of hits to the sitelet from the launch date through to the one-year anniversary and beyond
Online surveys (pre and post launch)
Monitoring traffic navigation on the website
Number of participants in Cessation programs/events
Number of Cessation packets dispersed
Number of calls to resource referral line
Electronic Media - Eblasts
Strategy 4: Monitor customer response to energy efficiency program Monitoring response allows us to gauge perception, interest and participation
Utilize methods that will provide Benchmarks and Key Performance Indicators
Focus Groups, Pop-Up polls on www.dom.com
Hits on the website
Traffic Navigation on website
Track customers’ contribution to EnergyShare
Track customer participation in new pilot programs/events
Track legislative changes to public policy or increase in interest
Postcard surveys included in monthly bill
201 West Broad Street
6 th Floor
Richmond, VA 23220
VCU Health Systems Tobacco Free Campaign GRTC Bus Sign - Interior Urban
VCU Health Systems Tobacco Free Campaign Suspended Flag Pole Sign Urban
VCU Health Systems Tobacco Free Campaign Campaign Poster Option One Urban
VCU Health Systems Tobacco Free Campaign Campaign Poster Option Two Urban
VCU Health Systems Tobacco Free Campaign Table Tri-Angle Urban
VCU Health Systems Tobacco Free Campaign Campaign Tri-Fold Urban
VCU Health Systems Tobacco Free Campaign Street Banner Urban
VCU Health Systems Tobacco Free Campaign Campaign Letterhead Option One Urban
VCU Health Systems Tobacco Free Campaign Campaign Letterhead Option Two Urban
VCU Health Systems Tobacco Free Campaign Campaign Poster Option One People
VCU Health Systems Tobacco Free Campaign Campaign Poster Option Two People
VCU Health Systems Tobacco Free Campaign GRTC Bus Sign - Interior People
VCU Health Systems Tobacco Free Campaign Table Tri-Angle People
VCU Health Systems Tobacco Free Campaign Campaign Tri-Fold People