ASU DUG Content Access Control and Workflow

Content Access and Workﬂows ASU Drupal Users Group March, 2008

Typical Workﬂow EVENTS STATES ACTIONS “Author” creates •Set access control Restricted to authors and or updates NEEDS REVIEW editors article •Notify editors NEEDS WORK •Notify author “Editor” updates •Set access control Visible to world, editable or reviews PUBLISHED by editors article •Notify author Inspired by http://drupal.org/node/156317

Basic permissions Author Editor Create X X Edit own X X Edit all X

Implementation options Workflow + Actions Simplest choice Assumes most common use cases Workflow NG + (Other Stuff) Powerful, but difficult

Workﬂow and Actions

Requirements Drupal 5.x Workﬂow Actions (v1.x only for now)

Transitions Article is created and needs review Article is reviewed and needs work Article is updated and needs review Article is reviewed and published Article is created and published immediately

This looks hard!

Well, it is It’s less a technical problem than it is a people problem. Spend plenty of time planning your workﬂow. Keep it as simple as possible. Planning should involve the people who will actually use the workﬂow.

Workﬂow NG

NG Requirements Drupal 5.x Modules ACL Content Access Workﬂow NG (Requires: Token) CCK Views (recommended)

Pros More ﬂexible Complex rules with boolean conditions Complex actions Lots of community support

Cons Steep learning curve Difﬁcult to do simple workﬂows Under heavy development - moving target

What else can you do? Create views of content needing review or work Create an “unpublished” state that is only available when content is published

Other useful tools Revisions The Diff module Devel module

Future of workﬂows

Drupal 6 / 7 Actions and Triggers (events) in core for as of v6 Write your own for version 5, 6 or 7 They are the logical future for many hook-related methods Rules module

ASU DUG Content Access Control and Workflow

by Jeff Beeman on Jun 22, 2010

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ASU DUG Content Access Control and Workflow — Presentation Transcript