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Saving time and money in the short(!) run...
 

Saving time and money in the short(!) run...

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    Saving time and money in the short(!) run... Saving time and money in the short(!) run... Presentation Transcript

    • Saving time & moneyin the short(!) run… …using Pubget Paperstats auto-harvested aggregated usage statistics to rapidly & responsibly trim a big deal Jason S Price, PhD Science Collections Librarian Claremont Colleges Library
    • Use case… Big Publisher wants the invoice ok’ed within the week (no prior notice!), but you want/need to use your cancellation clause to mitigate the rising costs of their big deal Collection team meeting is tommorrow & the faculty board meets later in the week Can it be done (responsibly)? Yes, it can!blackenterprise.com 12/2010 n.c.
    • Responsible cancellation: • Addresses exceptions • Uses multiple years of usage data • Takes into account title changes • Allows for informed input from colleagues • Leaves room for subjectivity in decision making
    • By the numbers: 1) Upload pricing data Jessica Feis 2) Download 3 yrs COUNTER usage w/price 3) Adjust PPU by usage period 4) Consolidate usage from changed titles 5) Propose cancellations with data 6 (Evaluate ROI)
    • Upload pricing data 10min issn,cost x 268 titles (from xl quote) 1234-5678,$1200 2345-678x,$300 … 80min Complications: • Missing ISSNs (20) • Divide costs for packages (18) • eISSNs instead of pISSNs (!) (easy MS access query on web title list) =90min to complete uploaded pricelist
    • 2) Download 3 yrs COUNTER usage w/price issn title months full_text pdf html 2012 Price 0008-4948 Journal 1 12 19 16 3 $2,648 0022-202X Journal 2 12 14 14 0 $454 0035-9017 Journal 5 20 34 34 0 $2,644 0080-6765 Journal 6 20 0 0 0 $276 0267-5498 Journal 8 20 62 33 29 $252 0148-0812 Journal 9 24 32 20 12 $910 0343-5520 Journal 11 24 5 5 0 $233 0934-3148 Journal 12 24 47 24 23 $298 0960-7447 Journal 13 24 62 48 14 $141 0966-0941 Journal 14 36 165 127 38 $1,724 1054-2353 Journal 15 36 25 17 8 $206 Aggregation across years
    • Flashback to a 2007 nightmare:Which titles should we cancel? Every title NEED Unique Title Combined Subscribed identifier represented Data Title List every year with price 48 Titles 2003 JR1 2003 JR1 2003 JR1 479 rows 465 titles 545 titles Select Query 85 2004 JR1 2004 JR1 2004 JR1 485 titles 545 titles 2003-2006 48 Subs 552 rows # of FT VIEWS Titles 2005 JR1 2005 JR1 60 2005 JR1 545 Titles with 3-yr 671 rows 530 titles 545 titles Use & 15 Price 2006 JR1 2006 JR1 2006 JR1 799 rows 545 titles 545 titles Find Unmatched Query Remove Add titles Duplicated 497 cascading ACTION Titles (backfile Un-Subs backward to Select Query entries, sub- Titles allow to join stats titles, with 3-yr complete 3yr from all years incomplete Use use query splits, backfill ISSNs)
    • 2) Download 3 yrs COUNTER usage w/price issn title months full_text pdf html 2012 Price 0008-4948 Journal 1 12 19 16 3 $2,648 0022-202X Journal 2 12 14 14 0 $454 0035-9017 Journal 5 20 34 34 0 $2,644 0080-6765 Journal 6 20 0 0 0 $276 0267-5498 Journal 8 20 62 33 29 $252 0148-0812 Journal 9 24 32 20 12 $910 0343-5520 Journal 11 24 5 5 0 $233 0934-3148 Journal 12 24 47 24 23 $298 0960-7447 Journal 13 24 62 48 14 $141 0966-0941 Journal 14 36 165 127 38 $1,724 1054-2353 Journal 15 36 25 17 8 $206 Automatically harvested (really)…
    • 3) Adjust Cost per use by usage periodissn title months full_text pdf html 2012 Price PPU0008-4948 Journal 1 12 19 16 3 $2,648 $139.370022-202X Journal 2 12 14 14 0 $454 $32.450035-9017 Journal 5 20 34 34 0 $2,644 $129.600080-6765 Journal 6 20 0 0 0 $276 #DIV/0!0267-5498 Journal 8 20 62 33 29 $252 $6.780148-0812 Journal 9 24 32 20 12 $910 $56.870343-5520 Journal 11 24 5 5 0 $233 $93.260934-3148 Journal 12 24 47 24 23 $298 $12.690960-7447 Journal 13 24 62 48 14 $141 $4.540966-0941 Journal 14 36 165 127 38 $1,724 $31.341054-2353 Journal 15 36 25 17 8 $206 $24.76
    • 4) Consolidate changed titles90m Nothing automatic here, unfortunately • Titles with less than 36 months of usage may have former titles that may need to be consolidated • Had to sleuth out stealth packages and the like, but then…
    • 5) An accurate list to support informed decisionsPrint ISSN Title months full_text pdf html 2012 Price PPU Cancel?1369-1473 Journal 1 36 6 2 4 1,039.91 $519.95 x1086-9379 Journal 2 36 8 8 0 1,323.00 $496.130022-1937 Journal 3 36 1 1 0 143.39 $430.161932-5223 Journal 4 36 89 76 13 9,108.72 $307.040022-0655 Journal 5 36 16 11 5 1,218.14 $228.400307-4412 Journal 6 36 9 9 0 606.38 $202.130305-1838 Journal 7 36 11 5 6 707.56 $192.971369-7412 Journal 8 36 15 6 9 956.81 $191.360007-1129 Journal 9 24 5 5 0 473.55 $189.421040-0397 Journal 10 36 73 57 16 4,565.97 $187.64 x1546-6086 Journal 11 36 22 18 4 1,268.10 $172.921066-8527 Journal 12 36 10 5 5 536.96 $161.090044-0124 Journal 13 36 24 24 0 1,285.15 $160.640031-0239 Journal 14 36 13 10 3 694.18 $160.191538-7933 Journal 15 36 19 9 10 1,013.72 $160.06 x
    • Return on investment:Investment:• 4 Hours Prep time + Discussion (sunk costs)• Annual fee for PaperstatsReturn:• Responsible cancellation of 3 journals - $6600Cancellations from 1 package in 1 year cover thecost of a paperstats subscription in perpetuity!!!
    • Bonus slide #1 Reality check
    • Bonus slide #1 Reality check