HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgCertificationStart-Up MeetingRevised November 2012
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgBefore We Begin… Welcome Housekeeping issues DANE and COLUMBIA County Please be courteous and do not receive ormake calls or texts during the meeting. Sign in with full legal name Handouts
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgIntroductions 4-C Certification Staff Participants Name Experience in child care Why you’re here tonight
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgLevels of Care in WisconsinUnregulatedProvisional CertificationRegular CertificationLicensedCity or National Accreditation
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgUnregulated Child CareIn Wisconsin you can legally care for 3daycare children under the age of 7 (whoare unrelated to you) in addition to yourown without being regulated.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgCertified Child Care• Certified child care providers can care for3 unrelated daycare children under theage of 7 in addition to their own children.• Maximum group size cannot exceed 6.• Numbers are the same for bothProvisional and Regular providers.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgLevels of CertificationPROVISIONAL Certification• 3 unrelated children under the age of 7• Max group size 6• SIDS & SBS training requiredREGULAR Certification• 3 unrelated children under the age of 7• Max group size 6• SIDS & SBS training requiredBoth levels of certification require the sameapplication process and same regulations& standards to maintain.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgSo What’s the Difference?• REGULAR CERTIFICATION– Entry level training required• Fundamentals of Family Child Care• Introduction to the Child Care Profession– Continuing education-5 hours annually• PROVISIONAL CERTIFICATION– Entry Level Training-NONE required– Continuing Education-NONE required• Regular providers and the children they care forbenefit from the provider’s education andtraining and parents often seek out providerswho have training and are often willing to paymore.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgSIDS(Sudden Infant Death Syndrome)SBS(Shaken Baby Syndrome)4-Cwww.4-C.org(See schedule in folder)Madison Area Technical Collegehttp://matcmadison.edu/Remember: All Substitutes and Assistantsneed SIDS & SBS Training
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgWhat is Entry Level Trainingand Who Offers it?Introduction to the Child Care Profession&Fundamentals of Family Child CareBoth are required to be Regularly CertifiedMATC offers these entry level child care courses.Please call MATC at 258-2301 for their currentcourse offerings.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgCan I Get Certified Before IComplete Entry Level Training?YES• Completing the entry level training isvoluntary and can be done at any time.• You can begin as a Provisionally CertifiedProvider and move up to RegularlyCertified.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgMaximum Numberof ChildrenRelated Childrenunder 7 years of ageUn-RelatedChildren under7 years of ageAdditionalChildren age 7 -12Maximum Numberof Children0 3 3 61 3 2 62 3 1 63 3 0 64 2 0 65 1 0 66 0 0 6•A child care operator’s natural, adopted, step, or foster children 7 years of age andolder or any child 7 years of age and older residing in the operator’s home are notcounted in the maximum number of children.•A state license is required when caring for 4 or more unrelated children under age 7 ina home even when there are multiple providers caring for children at the same time.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgMaximum Numberof ChildrenNumber of Children under age 2 Maximum Number of Children0 61 62 63 54 4When Children Under the age of 2 are Present•A child care operator’s natural, adopted, step, or foster children 7 years of age andolder or any child 7 years of age and older residing in the operator’s home are notcounted in the maximum number of children.•The only way a provider may care for 4 children under the age of 2 is if at least oneof those children are related to the provider.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgCan I care for more childrenwith more caregivers ?NO!Only 1 certified provider per home and nomore than 3 unrelated children under age7 with the maximum group size of 6
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgWhat about Assistants,Substitutes, etc?• All substitutes, assistants, employees, and volunteersmust be approved in writing by 4-C before work begins• In order to be approved, a Daycare ContactApplication must be completed: 4-C needs to conductbackground checks and receive documentation of eachindividuals SIDS/SBS training• If you are regularly certified and you use a substitute– Your substitute must complete entry level trainingbefore working for 240 hours– Your substitute will also need to completecontinuing education
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgWhat if I want to care formore children?• Licensing through the state is required ifcaring for 4 or more unrelated childrenunder age 7.• Licensed providers can care for amaximum of 8 children.• Additional training and standards arerequired.• For more information contact 266-2900.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgCan I Do Care in My Homeor the Child’s Home?• YOUR HOME• In rare cases, where the care issubsidized and pre-approved in writingby the county, care can be provided inthe child’s home.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgReview of Levels of Care in WIUnregulatedProvisional CertificationRegular CertificationLicensedCity or National Accreditation
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgAgencies• Regulatory Agencies– Certification: 4-C– Licensing: State of WI (266-2900)• Accreditation:– City of Madison: Satellite (275-6740)– National: National Association of Family Child Care(NAFCC) 1-800-359-3817• Department of Children and Families(DCF)– The Early Care and Education Division within DCFoversees Certification and determines the policies andprocedures for Certification.– For more information regarding DCF, as well as a listof the Certification rules & statutes and a rulecommentary manual please visit their website:http://dcf.wisconsin.gov/default.htm
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgWhat are the advantages ofbeing a regulated provider? Professionalism Commitment Participation in Child Care Food Program Parent Referrals Tax Advantages Trainings Technical Assistance
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgReview QuestionsTrue or False:I have two children of my own underage seven, if I get certified I can legallycare for four more unrelated childrenunder the age of seven.True or False:I can care for more children if I have anassistant to help with the children.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgReview QuestionsTrue or False:Provisional Certification is atemporary certificate until my realcertificate is issued.True or False:If my assistant or sub is only comingoccasionally they must take theSIDS/SBS class as well.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgApplication Packet• Your application packet includes:(forms are described in more detail on the following slides)– Application– W-9 form– TB test– Landlord permission form (completed bylandlord)– Background release forms (BIDs)• There is a $75 non-refundable application fee
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.org• Application must be completed with full legal nameand submitted to 4-C.• On the application, you must list an emergencycontact person – this is an adult who can provideassistance in the event of an unexpected emergency• References– Applicants must provide 3 references on theapplication form with full name, address, and phonenumber.– We will NOT ACCEPT references who are related to theapplicant or living in the applicant’s home.– Choose references who are able to comment on theapplicant’s home and ability to care for children.Application
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgW-9 Form• This form needs to be turned in for:– New applicants– Provider name changes– Tax ID type change– Tax ID number change• Only fill out the business name section ifyou have registered your business namewith the IRS• There are instructions for completing theW-9 included with the form
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgTB Test• Tuberculosis Skin Test• Test must have been administered in thepast 12 months• Where to get a TB test:– Your regular doctor or clinic– see the Public Health – Madison & DaneCounty website for more information:http://www.publichealthmdc.com/disease/TB/testing.cfm
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgLandlord Permission Form• If you do not own the location where youreside, your landlord needs to givepermission for you to run a day care onthe premises• Form must be completed by theLANDLORD, not the applicant
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgBackground InformationDisclosure Forms (BIDs)• Must be completed for:– Yourself (the child care provider)– Anyone 12 years of age and older living in thehome– Substitutes, assistants, volunteers(prior to working)– Persons temporarily staying in the home(prior to moving in).• There are 3 pages to the BID form. Pleasemake sure to fill each out completely as wellas sign and date each page where indicated.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgBackground InformationDisclosure Forms (BIDs)• Please make sure that each person fillsout their own BID form.• If you provide false information orintentionally withhold information onyour BID form, this may cause yourapplication to be denied.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgBackground ChecksThe following background checks arerequired to be conducted:– Department of Justice/DOJ (criminalinformation)– CCAP (criminal information)– DHS (abuse, neglect, etc. findings)– Social Services (abuse, neglect, etc.findings)– SOR (Sex Offender Registry)
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgSex Offender Registry (SOR)• 4-C is required to check information in theNational Sex Offender Registry.• Checks will be done on all individuals as wellas your address to determine whether anyregistered sex offenders live in your home.• If it is discovered that any registeredoffenders live in your neighborhood (within a.25 mile radius) 4-C will inform you of thisinformation• http://wisconsindco.familywatchdog.us• http://wisconsindoc.familywatchdog.us
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgFrequency ofBackground Checks• Background checks on providers are runevery 3 months by 4-C; new BID forms arenot necessary.• Background checks on residents,substitutes, etc. are run every year; newBID forms ARE necessary. You will berequired to submit BID forms annually forall residents, substitutes, etc.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.org• If you have lived outside of WI in the pastthree years, you will need additionalbackground releases:– FBI Fingerprint Card, Waiver Agreement,& Privacy Statement– Out of State Social Service release• 4-C will provide you with the necessaryforms to complete these checks.Out of StateBackground Checks
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgWI Caregiver Background Law• There are certain convictions that areconsidered “serious crimes” and that bara person from being certified or fromresiding in and/or working in a certifiedhome• There are 3 main categories of “seriouscrimes” or “bars”
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.org3 Categories ofSerious Crimes / “Bars”1. Permanent Bar: these convictions will not permit aperson to be a certified provider, reside in, or workas a caregiver for a child care setting2. 5-Year Bar: these convictions will not permit aperson to be a certified provider, reside in, or workas a caregiver for a child care setting until 5 yearshas passed since completion of probation, parole,or extended supervision.3. Bar w/ Rehabilitation Review: these convictionswill not permit a person to be a certified provider,reside in, or work as a caregiver for a child caresetting until rehabilitation review approval hasbeen granted.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgList of Convictions• Copies of the crimes table that lists all convictions are onthe back table• General Categories include (but are not limited to):– Violent Crimes– Crimes against children– Certain business crimes– Certain drug offenses– Findings by a governmental agency of neglect or abuse of aclient and/or misappropriation of client’s property– Findings by a governmental agency of child abuse or neglect– Fraudulent activity as a participant in the Wisconsin WorksProgram• When looking through the table, it is important to knowthe statute number of the conviction as well as if it was amisdemeanor or felony.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgApplication Process• All application materials must be submitted together to4-C, with the exception of documentation of yourSIDS/SBS class. However, it is your responsibility tosubmit this documentation before a home visit can bescheduled.• Please make sure to check over all the paperwork andmake sure it is filled out and signed completely andaccurately.• If your paperwork is incomplete, it will be sent back toyou – this will delay the process and could potentiallycause your application to be denied.• You are welcome to bring your application in to 4-Cwhen submitting it and have someone from theCertification Department look it over.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgApplication Process• If you plan on moving within 3 months of applyingfor certification, please wait to submit yourapplication materials until after you move.• When your application has been processed:– If it has been approved, a 4-C CertificationSpecialist will contact you to schedule a homevisit.– If it has been denied, you will receive a letter inthe mail detailing the reason for denial.• 4-C has 60 days after receiving a completedapplication AND determining an applicant is fit toeither approve or deny an application.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgWhat does “fit” mean?• “Fit” means the applicant displays the capacityto successfully nurture and care for children andincludes considerations of any of the following:– Abuse of alcohol or drugs– A history of civil or criminal conviction oradministrative rule violation thatsubstantially relates to the caring forchildren– Exercise of unsound judgment– A history of civil or criminal offenses or anyother actions that demonstrate an inability tomanage the activities of a child care program
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgCertification File• Information in your certification file isconsidered “open” record.• The following information may be shared:– Home Visits– Non-Compliances– Complaints– Open References• Juveniles records, mental health records,AODA or social service information isconfidential and will NOT be shared.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgReview QuestionsTrue or FalseOn the application, I only need to write myreference name & phone number, 4-C will call thereference to get their address.True or FalseI can fill out the top of my landlord form andjust have my landlord sign it at the bottom.True or FalseMy cousin from Illinois is coming to visit for thesummer, I have to submit a background formbefore she comes.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgShort BreakDuring the break please take the opportunityto check out the various table displaysaround the room regarding: Home Safety Supplies Poison Information Activity Ideas Business Organization Ideas
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgHome Visits• 4-C will visit you periodically throughoutyour certification.• Any of the following visits may beannounced or unannounced– New Home Visit– Annual Home Visit– Renewal Home Visit– Relocation Visit– Complaints/Compliance Home Visits– Technical Assistance Home Visits
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgHome Safety• It’s essential to ensure that your home issafe for children of all ages.• Walk through the rooms in your homethat you plan on using for day care andtake a close look to spot any potentialhazards.• The next few slides have pictures to useto practice “spotting the hazards.”
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgHealth & Safety StandardsThe following must be kept locked orinaccessible to children:• Knives/Knife Blocks (not on counter top)• Sharp objects (scissors or utensils)• Cleaning supplies and other potential poisons• Aluminum foil or plastic wrap• Plastic bags• Animal food and water• Alcoholic beverages
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgHealth & Safety StandardsAnything harmful to children, including anypersonal care items labeled “keep out of reach ofchildren” can not be accessible to children in thebathroom. We recommend they NOT be stored inthe bathroom at all. A high shelf in the hallwayor kitchen are potential alternatives.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgHealth & Safety Standards• Electric, cable, and phone cordsshould not be lying loosely.• Outlets need to be covered.• Blind cords should be out of children’s reach andseparated for safety.• Garbage can needs to be covered.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgHealth & Safety Standards• Working smoke detectors are required onevery level of your home.• Carbon Monoxide Detectors:• Wisconsin Act 158 (2009) requires all one or twofamily dwellings to have a working carbonmonoxide detector installed in the basementand on each level of the building excluding theattic and the garage.• For all other dwellings, Certification rulesrequire one carbon monoxide detector
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgHealth & Safety Standards• Guns and ammunition need to be lockedand stored separately and must be keptinaccessible to children.• All areas of the home shouldbe kept clean and uncluttered.• The premises may not have any chipping,peeling or deteriorating paint on exterioror interior surfaces in areas accessible tochildren.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgHealth & Safety Standards• No smoking on premises (inside or outside)during day care hours – this includesparents and caregivers.• Rabies vaccination for cats, dogs, andferrets need to be current, on file, andavailable at all home visits.• Well water needs to be tested for bacteriaand nitrates every 2 years. This must bedone BEFORE you can be certified.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgHealth & Safety Standards• Please have standards ready for the homevisit. If standards are not met, certificationmay be denied.• At home visits, the entire home will bechecked for potential hazards; this includesareas not used for child care.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgAdditional CertificationStandards• No more than 16 hours of care within a 24hour period• Daily Attendance– Child’s name/time in & out/date– Each child listed separately– Must be kept for all children presentregardless of payment or frequency of care– Kept on file for 3 years
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgAdditional CertificationStandards• Enrollment Forms– These will be given to you by yourcertifier at your new home visit (they arealso available on the 4-C website)– These forms must be filled out by theparents and kept at your home at alltimes– These forms need to be on fileregardless of frequency of care
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgAdditional CertificationStandards• Your home needs to have at least oneworking telephone• A list of emergency numbers needs to beposted by each telephone• You must report to 4-C any changes inyour phone number.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgAdditional CertificationStandardsIn-ground, above-ground, andinflatable pools, hot tubs, and largeoutdoor trampolines may not be usedduring hours of care and need to beinaccessible to children.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgAdditional CertificationStandards• You need to plan a variety of dailyactivities that give each childopportunities to be involved in play thatwill enhance:– Creativity– Language development– Large & small motor skills– Imagination• There should be enough indoor playequipment to allow each child at least 3activities when all children are usingequipment at the same time.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgOutdoor Play• When children are outside, a provider mustbe outside with the children and provideboth sight and sound supervision at all times.• Outdoor activities must be developmentallyappropriate for the ages of children in care.• Equipment must be in good working care.• Space used for care must be free of hazardsand animal feces.• There should be enough outdoor playequipment to allow each child at least oneactivity when all children are usingequipment at the same time.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgVehicle Alarm• If you use a vehicle to transport day carechildren that has a seating capacity of 6or more passengers, WI law requires yourvehicle must have a safety alarm.• The law defines a child safety alarm as“an alarm system that prompts the driverof a child care vehicle to inspect the childcare vehicle before exiting the child carevehicle.”• Information on this law is in your folder
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgNight/3rd Shift Care• Even if you are planning on doing onlynight or 3rd shift care, you are stillrequired to have equipment, toys andactivities available for the children.• Children sleeping over nightin your care need to be sleepingon something more substantialthan nap mats, sleeping bags, etc.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgProviding Care in a Basement• If you are planning on allowing childrenaccess to a basement area, you arerequired to have at least 2 exits.•If the 2nd exit is a window, it must meetwith following specifications:•At least 20 inches wide and 24 inches high.•No more than 46 inches above the floor•Opens directly to the ground or to awindow well with an area at least 6 squarefeet that is not more than 46 inches belowthe ground.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgCaring for InfantsA safe crib or pack’n’play shall be availablefor each child under one year of age to usefor napping. (Please Note: you need thisequipment BEFORE caring for an infant.)
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgNew Crib Standards• Beginning December 28, 2012 all cribs provided bya child care program must meet new federalsafety standards.• The new standards apply to all full-size and nonfull-size cribs including wood, metal, andstackable cribs.• Portable cribs, playpens, etc that have mesh orfabric sides are not subject to the new standards.• Certification staff will require documentation ofcompliance beginning December 28, 2012.• Please see handout at back table for moreinformation.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgSupplies & EquipmentIf you have supplies and equipment instorage, please make sure you havethem available before your initialhome visit.If your home does not meetCertification Standards yourapplication can be denied.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgReview QuestionsTrue or False:My home must be set up for child care evenif I am not currently caring for anychildren.True or False:I only need to write children on my dailyattendance if I am receiving subsidypayments for them.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgReview QuestionsI start providing care at 7am-what time can I do care until?I start providing care at 3pm-what time can I do care until?
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgBusiness of Child Care
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgCosts to Consider• There are many potential costs to considerwhen starting a family child care:– Application fees– Health and Safety items• gates, outlet plugs, car seats, carbonmonoxide detector, etc.– Equipment• nap mats, high chairs, sippy cups, bottles,pack’n’play, child-sized chairs/table– Business supplies• folders, binders, etc.– Toys and Activities– Food
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgNo-cost or Low-cost Ideas• Visit the public library for books• Use recyclables for art projects or musicalinstruments• Make homemade play dough• Use household items for playful purposes(funnels, measuring spoons, bowls, etc)• Use cardboard boxes for pretend play• Look through your closet for dress-up clothing• Make homemade puzzles or books• Check garage sales and thrift stores
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgContracts• Certification rules require a writtencontract between provider and parent. Itshould include agreed upon days andtimes of care, fees for care, andsignature of both parent and provider.• Providers should also consider policiesthey wish to implement as part of theirbusiness such as: guidance, illnesspolicy, vacation, termination, etc.• There is a sample contract in your folderfor you to review and consider.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgContracts• Contract disputes often lead tocomplaints.• Protect your business by ensuring yourcontract accurately reflects the servicesyou provide.• Make sure to review with parents prior toenrollment.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgIncome/FeesCan I set my own rates? YES(Information on average rates is on the back table)Sources of income/fees include:• Private pay clients• Subsidy Programs:– CCTAP for UW students– WI Shares Child Care Subsidy– City of Madison subsidy for Satelliteproviders
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgWisconsin Shares Child Care Subsidy• Wisconsin’s child care subsidy programprovides financial child care assistance tolow-income parents who are working orpreparing to enter the workforce and isadministered by local Wisconsin Works(W-2) agencies and county or tribalhuman services agencies.• In order to receive these payments, youmust be a regulated provider.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgWisconsin Shares Child Care Subsidy• Dane County will NOT pay for childrenwho live in the home of the provider.• Providers will receive a writtenauthorization from the subsidy agencyconfirming approved hours/rates for eachchild.• Providers will either receive blankattendance reporting forms from DaneCounty or report online.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.org• Payments are attendance based so youwill only be reimbursed for the hours thatthe children are in your care--not if theyare sick, on vacation or absent for anyother reason.• Providers are to report ACTUAL hours ofcare in the appropriate box(es).• False reporting to a subsidy agency isfraud and may result in revocation ofcertification, restitution &/or criminalprosecution.Wisconsin Shares Child Care Subsidy
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgWisconsin Shares Child Care Subsidy• Payments are bi-weekly.• Regularly Certified Providers are paid ata higher rate that Provisionally CertifiedProviders unless you are caring forrelatives only.• Maximum Rate information for DaneCounty is available at the back table.• Please keep in mind that the amount ofsubsidy you receive will not necessarymatch your rates – you may want tocharge the parent a co-pay.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgWisconsin Shares Child Care Subsidy• 4-C does not manage child care subsidyfunds and does not make payments toproviders, so questions should bedirected to Dane County.• There is a letter in your folder from DaneCounty with information on how to startthe process of getting paid.• For more information, and a link to theWI Shares Subsidy Policy Guide for ChildCare Providers, please visit their website:http://dcf.wisconsin.gov/childcare/wishares/default.htm
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgYoungStar• Regulated child care providers inWisconsin who want to receive WisconsinShares Child Care Subsidy payments arerequired to participate in YoungStar• YoungStar is a program of theDepartment of Children and Familiescreated to improve the quality of childcare for Wisconsin children.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgYoungStar• You must be certified before you can be aYoungStar-rated provider.• We will hand out YoungStar applications at the endof the meeting as well as bring one along to yourinitial home visit.• You will not receive subsidy payments until youhave submitted a complete YoungStar applicationto your Regional YoungStar office.• Your reimbursement rate for Wisconsin Sharessubsidy payments is tied to your YoungStar rating.• For more information:http://dcf.wisconsin.gov/youngstar
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgRegulated Child Care andYoungStar Public Search• Both regulatory compliance information andYoungStar rating details on all regulated child careproviders in the State of Wisconsin are on thispublic website.• It includes results of monitoring by the certifyingagency and rule violations – as well as a copy ofnoncompliance statements and correction plans.• http://dcf.wisconsin.gov/childcare/licensed/search.HTM
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgFood Program (CACFP)• The Child and Adult Care Food Program(CACFP) is funded as part of the NationalSchool Lunch Act. The United StatesDepartment of Agriculture (USDA)provides funding to help children inschool and child care receive nutritiousfood.• All children ages 0 through 12 years inchild care are eligible to participate inthis program. Each child can be paid foreither two meals and one snack or twosnacks and one meal per day.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgFood Program (CACFP)• Providers need to follow the samenutritional requirements regardless ofparticipating in the food program.• On average providers receive $250 amonth when claiming on the foodprogram. It depends on the number ofchildren in care and the amount ofmeals/snacks being served.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgFood Program (CACFP)• The food program will provide you withrecipes, nutritional information, mealplans and ideas, free nutrition training,newsletters, calendar keeper and more.• Food program consultants will come toyour home and explain the program to youin full detail.• There is a CACFP WI Sponsors Forumbrochure at the back table with moreinformation or check out their website:http://www.foodprogramwi.org/
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgTaxes• As a child care provider you are legallyobligated to file taxes with the IRS.• Income is parent fees, county & othersubsidy payments, food programreimbursement, etc. Taxes are notautomatically taken out of thesepayments.• You are responsible for tracking yourincome.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgTaxes• Income-Deductions=Taxable Income• Many expenses are 100% deductible whileothers are partially deductible.• 4-C offers a tax workshop every year.Also, you may purchase materials toassist you with record keeping and taxpreparation from the 4-C resource room(see brochure at back table).• Tax information in your folder will helpyou get started.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgInsurance• Business liability insurance is intended toprotect you from accidents that happenduring day care hours but is not requiredfor Certification.• Certified providers are required to informparents of their liability insurancecoverage in writing.• Regular and homeowner’s insurancewill not cover accidents that occurduring day care hours.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgInsurance• If your landlord is hesitant about signingthe landlord permission form, gettingbusiness liability insurance and namingthem as “co-insured” may help.• WI state law requires all drivers andvehicle owners to carry liability insuranceon their vehicle. Certifiers may requireproof of vehicle liability insurance duringvisits.• There is an insurance fact sheet in yourfolder for review.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgPreparing For Your 1st Clients• What ages of children do you want to take care of?• What hours of the day are you going to run yourdaycare?• Do you know how many openings you have?• Who will your clients be? Where and how will youadvertise your business?• Do you have a business name, flyer, or businesscard to share?• Have you decided on your rates?
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgPreparing For Your 1st Clients• What are your expectations of parents?• Are you prepared to give parents a tour of yourhome?• Do you have references prepared to givepotential clients if they ask?• Have you prepared a contract and haveenrollment forms on hand?
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgProfessionalismWhat type of image do you want toportray for your child care business?• Is your home clean, safe and inviting tochildren?• Do you answer the door in your p.j.s?• Are the voicemail and ringtones on yourphone professional and appropriate?• Is your enrollment paperwork dry andfree of wrinkles and food stains?• How do you conduct yourself in public?
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.org4-C Referral Department• 4-C receives about 200 calls each monthfrom parents who are searching for childcare options. About 75% are looking forinfant care• 4-C referral department maintains adatabase of all regulated programs(certified family child care, licensedfamily child care, group centers) inColumbia, Dane, Dodge, Jefferson,Green, Rock, Sauk, and Walworthcounties.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.org4-C Referral Department• Providers’ location, hours, ages, and dayswilling to do care are matched withparents calling 4-C. The parent isresponsible for contacting providersregarding current openings.• Providers should not rely solely on 4-C toobtain new clients. Providers should alsoadvertise on their own.• It is the providers’ responsibility to keepreferral up to date regarding theirprogram.
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.org4-C Membership• Not automatically a member if certified.• $25 annual fee• Membership card & Certificate• Four issues of Focus (newsletter)• Access to Resource Room lending library• Monthly Discounts (check with ResourceRoom staff for current discounts beingoffered)
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.org4-C Resource Room– Themed Kits– Children’s Books– The Paper Shop– Lending Library– Books for Sale– The Lamination Station– The Die Cut Corner– P.C. Corner – Provider Computer– Activity and Craft Store
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgSummary of Websites• Certification Commentary Manualhttp://dcf.wisconsin.gov/childcare/wishares/manual.htm• DCF / Department of Children & Familieshttp://dcf.wisconsin.gov/childcare/certification/default.htm• Public Health Departmenthttp://www.publichealthmdc.com/• Regulated Child Care and YoungStar Public Searchhttp://dcf.wisconsin.gov/childcare/licensed/search.HTM• Family Child Care Business Resourceshttp://www.thinksmall.org/
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgSummary of Websites• Sex Offender Registryhttp://wisconsindco.familywatchdog.us• http://wisconsindoc.familywatchdog.us• Wisconsin Shares Child Care Subsidy Programhttp://dcf.wisconsin.gov/childcare/wishares/default.htm• Wisconsin CACFP Sponsors Forumhttp://www.foodprogramwi.org/• YoungStarhttp://dcf.wisconsin.gov/youngstar/default.htm
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgRecap of“Questions To Think About”Why do I want to have a home daycare?What do I want my daycare to look like?0What kind of a home daycare would Iwant my own child to attend?0How much am I willing to put into it inorder to have a successful and goodquality home daycare?
HelpingCommunitiesHelp ChildrenFamilyChild CareCertificationwww.4-c.orgThank You & Good Luck!• Yellow evaluation form in folder• Please form a line to get application andBID forms• Please review all information in yourfolder before your home visit.