Google tools 101 the kuyu projectPresentation Transcript
Google Tools Presented by: Jo Webber on behalf of the Kuyu Project
Google's Mission and Philosophy
Google's mission is to organize the world's information and make it universally accessible and useful.
PHILOSOPHY - 10 Things Google has found to be true
1. Focus on the user and all else will follow.
2. It's best to do one thing really, really well.
3. Fast is better than slow.
4. Democracy on the web works.
5. You don't need to be at your desk to need an answer.
6. You can make money without doing evil.
7. There's always more information out there.
8. The need for information crosses all borders.
9. You can be serious without a suit.
10. Great just isn't good enough.
Google Apps for Non-Profits http://www.google.com/a/help/intl/en/org/index.html
Offers a suite of applications that includes documents, webmail, shared calendars, shared web sites (wikis), instant messaging, contact management and a Start Page for creating a customizable homepage on a specific domain.
Allows staff and outside contacts to communicate and collaborate online
It's all FREE and hosted "in the cloud" by Google, so there's no hardware or software to download, install or maintain. Email ncludes anti-virus software and spam filtering.
You can get up and running quickly, even if you don't have any technical experience, and if you don't have an internet domain yet, Google can help you register one when you sign up.
Google Docs http://www.google.com/google-d-s/intl/en/tour1.html
Provides a free web-based word processing, spreadsheet and presentation programs that allow you to create and edit documents from anywhere and collaborate with multiple people at the same time.
Create basic documents from scratch or start from a template.
Upload your existing files.
Familiar desktop feel makes editing simple.
Share and collaborate in real time
Safely store and organize your work
Control who can see your documents
Google Docs - Creating
Create basic documents from scratch or start from a template. Includes basic tools like making bullet lists, sorting by columns, adding tables, images, comments, formulas, changing fonts and more.
Upload your existing files. Accepts most popular file formats, including DOC, XLS, ODT, ODS, RTF, CSV, PPT, etc.
Familiar desktop feel
Click the toolbar buttons to bold, underline, indent, change font or number format, change cell background color, etc.
Google Docs - Sharing
Choose who can access your documents. Just enter the email addresses of the people with whom you want to share a given document and send them an invitation. Share instantly. Anyone you've invited to either edit or view your document, spreadsheet or presentation can access it as soon as they sign in. Edit and present with others in real time. Multiple people can view and make changes at the same time. There's an on-screen chat window for spreadsheets, and document revisions show you exactly who changed what, and when. Anyone logged into a presentation can automatically follow along with the presenter.
Google Docs - Publishing
Publish your work as a web page. You can publish your documents online with one click, as normal-looking web pages, without having to learn anything new. Control who can see your pages. You can publish to the entire world, just a few people or no one. You can also un-publish at any time. Post your documents to your blog. Once you've created a document, you can post it to your blog. Google Docs supports posting documents to most of the popular blog sites, as well as to any blog that supports the Blogger, metaWeblog or MovableType APIs. Publish within your company or group. With Google Apps, it's even easier to share important documents, spreadsheets and presentations within your company or group.
Google Docs - Examples https://www.google.com/a/infolineinc.org
Resource updates for agencies
Database of resource directory orders
Staff Telephone Directory
Embed stats and graphs in a web site
Google Calendar www.google.com/calendar
Organize your schedule and share events with friends
See the big picture - With Google Calendar, you can see other schedules right next to your own; quickly add events mentioned in Gmail conversations or saved in other calendar applications; and add other interesting events that you find online.
Share events and calendars - You decide who can see your calendar and which details they can view. Planning an event? You can create invitations, send reminders and keep track of RSVPs right inside Google Calendar.
Stay on schedule - You can set up automatic event reminders, including mobile phone notifications, and instantly bring up anything on your calendar with the built-in search tool.
Contacts is a place to import, store and view all of the contact information that's important to you. You can also create your own groups of contacts to easily email many people at once.
Supports imports and exports from a wide range of apps like Outlook, Yahoo, and Hotmail
Creates a handy web-accessible backup
Google Talk http://www.google.com/talk/
Offers features for communicating with coworkers and the general public. Instant messaging — Chat with Google Talk and Gmail contacts in real time. Free PC-to-PC voice chat — Talk to anyone else for free who's online and has the Google Talk client. Send and receive voicemails — If the person you're calling isn't available, you can leave a voicemail.
Unlimited file transfers — Send files to your contacts. There are no file size or bandwidth restrictions. Gmail notifications on your desktop — Notification of new messages in your Gmail inbox.
Chatback Badge - Offer free live chat on your web site.
Google Friend Connect http://www.google.com/friendconnect/home/overview?hl=en_US
Quickly add social features to your web site or blog.
Build your community Anyone can join your site and discover other members by using information from a variety of services, including Google, Yahoo, Twitter, AOL, Orkut, and Plaxo, strengthening your community as visitors become members.
Increase engagement Choose social features from a catalog of gadgets created by Google and the OpenSocial developer community to keep your visitors more deeply engaged with your site and with each other. Includes polls, ratings/reviews, recommendations, member profiles and more listed here .
No programming required Copy and paste a few snippets of code into your site, and Friend Connect does the rest.
Create a custom, hosted blog with features such as photo publishing, comments, group blogs, blogger profiles and mobile-based posting with little technical knowledge.
Redirect to custom domain
Change appearance with templates
Add photos and videos
Interact with readers
Add feeds for readers to follow
Allow a team to add or edit content
Google Groups http://groups.google.com/
Search or browse for information Want to learn about car repair? Have a question about computers? You can find a discussion or a group about it. Make a group of your own Why not start your own group for your organization or topic? Creating a group is easy – just pick a name and start inviting members. Join a group Find something you like? Join right away, or request an invitation if it's a private group.
This service is very similar to the Yahoo Groups service used by the AIRSNetworker and others.
Google Reader http://www.google.com/reader
With Google Reader, keeping up with your favorite websites is as easy as checking your email.
Stay up to date. Google Reader constantly checks your favorite news sites and blogs for new content. You choose the sites you want to follow.
Share with your coworkers and friends. Use Google Reader's built-in public page to easily share interesting articles.
Use it anywhere, for free, without any software to install.
Google Sites http://www.google.com/sites/help/intl/en/overview.html
Makes creating and sharing a group website or wiki extremely easy
Single-click page creation
No HTML required
Customizable look and feel
Settings for accessing and sharing information
Google Translate http://translate.google.com
Quickly translate text or an entire web site.
Picasa 3 http://picasa.google.com/
Organize: Manage your photos in one place, and find photos you forgot you had
Edit: Eliminate scratches & blemishes, fix red-eye, crop and more Create: Turn photos into movies, collages, slideshows and more Share: Upload seamlessly to Picasa Web Albums to share with anyone
Google Profile http://www.google.com/profiles/me
A Google profile is simply how you present yourself on Google products to other Google users.
It allows you to control how you appear on Google and tell others a bit more about who you are.
You can easily share your web content on one central location.
You can include, for example, links to your blog, online photos, and other profiles such as Facebook, LinkedIn, and more.
You have control over what others see. Your profile won't display any private information unless you've explicitly added it.
Google Chrome http://www.google.com/chrome
Google Chrome is a browser that combines a minimal design with sophisticated technology to make the web faster, safer, and easier. It can replace Internet Explorer, Firefox, etc.
New Tab page
- Search Products -
Google News http://news.google.com/
Googe News gathers information from nearly 10,000 news sources worldwide and presents news stories in a searchable format within minutes of their online publication
Personalized News: Enables you to get news tailored specifically to your interests. You can personalize your own Google News homepage by creating new sections from your favorite searches and mixing and matching existing standard sections from the regional and language editions of Google News.
Google Alerts http://www.google.com/alerts?hl=en
Google Alerts are email updates of the latest relevant Google results (web, news, etc.) based on your choice of query or topic.
Some handy uses of Google Alerts include:
Monitoring a developing news story
Keeping current on an industry
Tracking stories about your agency
Google Custom Search http://www.google.com/coop/cse/
A Custom Search Engine is a tailored search experience, built using Google's core search technology, that prioritizes or restricts search results based on websites and pages you specify. Your Custom Search Engine can be tailored to reflect your point of view or area of expertise. With a Custom Search Engine, you can:
Apply your website's look and feel to the search results page.
Provide search refinements within results pages to make it easier for searchers to find the information they're looking for.
Invite friends and trusted users to co-edit and contribute to your search engine.
Once you've defined your search engine index, Google will give you a simple piece of code for a search box to place on your site or blog. You'll then have the option to choose various customization options to make the look and feel and functionality of your search engine your own.
Google Maps http://maps.google.com/
Google Maps is a two-dimensional map service that you view in your web browser.
Google Maps basic map tool - view a location, get driving directions
My Maps - create and save customized maps using your own data. Add place markers with labels, descriptions, photos, video, and more.
Google Maps API - pull maps from Google into a Web site or online application to offer dynamic, flexible functionality.
Custom Map – Restaurants Street View
Google Maps - continued H1N1 Swine Flu Map 2000 Census Data Goodwill Locator Map embedded in web site New Orleans Food 2007 San Diego Fires
Google Search Options - http://www.google.com/
Search Options is a collection of tools that let you slice and dice your results and generate different views to find what you need faster and easier.
› All results Videos Forums Reviews
› Any time Recent results Past 24 hours Past week Past year
› Standard results Images from the page More text
› Standard view Related searches Wonder Wheel Timeline
- Advertising -
Google Analytics http://www.google.com/analytics/
Understand how people interact with your website
Improve site content and design
Turn more visitors into donors
Engage the community
- Enterprise -
Google Earth Pro http://earth.google.com/
Google Earth is a virtual globe that lets you fly anywhere on Earth to view satellite imagery, maps, terrain, 3D buildings, data sets and more. You can explore rich geographical content, save your toured places, and share with others.
Google Earth Enterprise and Google Earth Pro enable businesses and organizations to harness the power of the Google Earth platform to integrate, organize and publish their organization's location data, and/or support strategic decision-making based on locational datasets. Google Earth provides a powerful, intuitive platform for supporting government agencies and empowering citizens in sharing and accessing geographic information for critical needs such as disaster relief and emergency assistance. A FREE upgrade to Google Earth Pro (valued at $400) is available to qualified non-profit organizations.
Google Earth - examples
Real Time Earthquakes
More map examples - http://earth.google.com/outreach/showcase.html US Unemployment 2008 Appalachian Mountaintop Removal
- Mobile Products -
Google Products for your phone
Offers Google products are built specifically for mobile devices.
Maps: Get draggable maps, directions, local listings, satellite imagery, and live traffic info, all on your mobile device. Available on hundreds of devices, in a wide variety of countries.
Gmail: The fastest way to access
SMS: Use text messaging to get quick info from Google, including local listings, sports scores, weather conditions, real-time flight info, and much more.
YouTube: Watch, upload, and share videos
Calendar: Check your Google Calendar from anywhere on your mobile device.
News: Stay informed of global and local events by accessing top headlines and searching for articles.
Blogger: Snap a picture, write a message, and post to your blog from a mobile device.
Picasa Web Albums: View your photo albums on your mobile device.
NOTE: Google doesn't charge you to access Google products from a mobile phone, but depending on your service plan, you may be charged by your mobile provider for text message or data network usage. Check with your provider for more information about fees associated with accessing the Internet from your mobile phone.