Final Paper #4.Doc Project Management
Upcoming SlideShare
Loading in...5
×
 

Final Paper #4.Doc Project Management

on

  • 2,844 views

Project Management Final for Davenport University 2005

Project Management Final for Davenport University 2005

Statistics

Views

Total Views
2,844
Views on SlideShare
2,840
Embed Views
4

Actions

Likes
0
Downloads
0
Comments
0

2 Embeds 4

http://www.linkedin.com 3
http://www.lmodules.com 1

Accessibility

Categories

Upload Details

Uploaded via as Microsoft Word

Usage Rights

© All Rights Reserved

Report content

Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
  • Full Name Full Name Comment goes here.
    Are you sure you want to
    Your message goes here
    Processing…
Post Comment
Edit your comment

    Final Paper #4.Doc Project Management Final Paper #4.Doc Project Management Document Transcript

    • Moving the Tassel; A Guide to Help Improve the Success from High School to College! Laura Casares Stephanie C. Feyen Josh Gauthier Davenport University MGMT411- Project Management Barb Mitchell-Gorecki December 14, 2005
    • Moving The Tassel 2 TABLE OF CONTENTS Table of Contents.............................................................................................................................2 Overview..........................................................................................................................................3 Selection of Project Manager...........................................................................................................4 Master Schedule with Milestones (group/team)..............................................................................5 Master Schedule with Milestones (Project).....................................................................................6 Linear Responsibility Matrix.........................................................................................................10 Budget 10 Appendix A....................................................................................................................................14 Appendix B....................................................................................................................................15 Minutes..............................................................................................................................15 Other Information..............................................................................................................15 Team Meeting................................................................................................................................16 Minutes..............................................................................................................................16 Other Information..............................................................................................................16 Team Meeting................................................................................................................................17 Minutes..............................................................................................................................17 Other Information..............................................................................................................17 Team Meeting................................................................................................................................18 Minutes..............................................................................................................................18 Other Information..............................................................................................................18 Team Meeting................................................................................................................................19 Minutes..............................................................................................................................19 Other Information..............................................................................................................19 Team Meeting................................................................................................................................20 Minutes..............................................................................................................................20 Other Information..............................................................................................................20 Team Meeting................................................................................................................................21 Minutes..............................................................................................................................21 Other Information..............................................................................................................21 Team Meeting................................................................................................................................22 Minutes..............................................................................................................................22 Other Information..............................................................................................................22 Team Meeting................................................................................................................................24 Minutes..............................................................................................................................24 Other Information..............................................................................................................24
    • Moving The Tassel - 3 - OVERVIEW Project Objective Limits and Exclusions Moving the tassel, a guide to help improve 1. Testing – (common costs, the success from high school to college! registration fees, and potential time constraints) Deliverables 2. Career assessments – • Prepare for ACT & SAT Testing (interests, SWOT, job • Identify methods of accomplishing shadowing, extracurricular career assessments activities) • Research and narrow down specific 3. College search – (align colleges w/career interests, narrow • Ensure all financial resources have been down locations, identify identified overall costs involved) • Meet scholarship 4. FAFSA & Scholarship – deadlines/requirements to ensure funds (determine deadlines, • Satisfy curiosities utilizing specific meet/beat deadlines, apply, questions submit, and wait) 5. Touring schools – (how to • Narrow down potential colleges make the most of your visit, • Submit applications to university questions to ask, identify likes review board and dislikes) • First day – “The learning begins” 6. Choosing a college – (accepted 4 out of 5, rank on Milestones checklist, make decision) 1. Study, prepare, & take tests – 7. Application process – (narrow 12 mos. down, meet requirements, and 2. Identify colleges – 12 mos. submit) 3. Apply, submit, and register – 6 mos. 8. Finalize – (meet advisor, 4. Finalize and begin school – 3 mos. finalize living arrangements, start school) Technical Requirements 1. Access to computer Customer Review 2. Internet access Instructors, other students, 3. Support (i.e. family, friends, and College Review Board coworkers) 4. Instructor/student input and insight
    • Moving The Tassel 4 SELECTION OF PROJECT MANAGER The project manager is someone that oversees the entire project while deciding and implementing the proper steps and means to effectively and efficiently utilize the resources that are given for the project to be completed successfully. Thus, the person we chose to be the project manager needed to possess great time management and leadership skills while being a team-orientated person. Although, both Laura and Josh had taken a Project Management class and were familiar with Project Management processes, it was felt that Stephanie would be the best person for the job at hand. Stephanie showed the leadership and skills, technically, to maintain communication with the other team members, on a regular basis. Also, the fact that Stephanie has been working on a fund-raising project for work, helped increase the decision to assign her as the Project Manager for this particular project. Stephanie has a great ability to communicate with upper management (professor) and her teammates; to make sure things are done on time and that the team is staying on task. Another reason why we chose Stephanie is because she has shown great attention to detail in our class and is very organized when things need to be done on a deadline. Overall, as a team, we are very confident in our choice as project manager in Stephanie and feel that we will succeed with her as our leader.
    • Moving The Tassel 5 MASTER SCHEDULE WITH MILESTONES (GROUP/TEAM)
    • Moving The Tassel 6 MASTER SCHEDULE WITH MILESTONES (PROJECT)
    • Moving The Tassel 7 WORK BREAKDOWN STRUCTURE (WBS)
    • Moving The Tassel 8 WORK BREAKDOWN STRUCTURE (WBS- PROJECT) College Gnatt [0] [dur = 103 days] Finacial Aid Finalize Classes ACT/SAT Testing Career College Search/ Application Application & [6] [2] Assessments [1] Visit [3] Process [4] Scholarship [5] [dur = 9 days] [dur = 32 days] [dur = 90 days] [dur = 7 days] [dur = 10 days] [dur = 61 days] Develop Outline to Finalize Living Receive Practice Tests understand pers. Student Loans Tour College 2 Arrangements Acceptance [2.2] Strengths & [5.2] [3.2] [6.1] Letters [4.3] [dur = 30 days] Weaknesses [1.2] [dur = 10 days] [dur = 2 days] [dur = 1 day] [dur = 4 days] [dur = 0 days] Meet w/ Advisor Register to ACT / State/Federal Tour College 1 Narrow to 5 Job Shadow [1.3] [6.2] SAT [2.1] (FAFSA) [5.3] [3.1] colleges [4.1] [dur = 0 days] [dur = 2 days] [dur = 1 day] [dur = 3 days] [dur = 1 day] [dur = 4 days] Complete & Take ACT / SAT Tour College 3 List Interests [1.1] Private Funds [5.1] Submit Application Test [2.3] [3.3] [dur = 0 days] [dur = 10 days] [4.2] [dur = 1 day] [dur = 1 day] [dur = 2 days] Tour College 4 [3.4] [dur = 1 day] Tour College 5 [3.5] [dur = 2 days]
    • Moving The Tassel 9 POTENTIAL PROBLEMS ♦ Funding: Failure to obtain adequate financial assistance with given financial records o –Effect: Lack of funding may keep the student financially unable to afford classes and living expense. ♦ Inability to achieve sufficient scores on ACT/SAT exams: o –Effect: Student might have to go to a community college for first year and try to reapply to desired college the following year. ♦ Failure to graduate high school with GPA below college requirements: o –Effect: Student might have to go to a community college for first year and try to reapply to desired college the following year. ♦ Did not meet desired college eligibility requirements: o –Effect: Student may need to go to a community college or an alternative choice school with different requirements that they can meet. ♦ Fail to satisfy time deadlines: o –Effect: Ability to obtain the funding needed to attend college, chosen school will not admit past entrance deadline, or desired classes are filled not allowing student to enroll. ♦ Major unforeseen family change or health issue: o –Effect: Circumstance would delay or prevent enrollment ♦ Inability to generate income needed to provide basic needs for part or full time classes: o –Effect: A student may have to work full time first and save enough money before enrolling in college. ♦ Desire shifts from wanting to obtain higher education vs. entering the work force: o –Effect: Circumstance would delay or prevent enrollment ♦ Lack of confidence in self to successfully pursue college: o –Effect: A student does not have enough courage to feel they are capable of moving to the next level of education.
    • Moving The Tassel 10 LINEAR RESPONSIBILITY MATRIX Task Stephanie Laura Josh Identify project scope R R R Identify objectives R S S Monitor responsibilities R S S Create responsibility matrix R Potential problem summary R Gantt chart S R Action plan R S S Budget & paper continuity R PowerPoint R S S Presentation R R R R = Responsible S = Supportive/Assists BUDGET Moving the Tassel, H.S. to College BUDGET Task Fixed Cost Total Cost Actual Cost Research $50.00 $50.00 $48.00 Folders/Supplies $20.00 $20.00 $18.00 Printing $50.00 $50.00 $42.00 Financial Aid App. $50.00 $50.00 $10.00 College Apps. $300.00 $300.00 $350.00 Touring Schools $350.00 $350.00 $425.00 *Expenses $250.00 $250.00 $325.00 *Travel Time $100.00 $100.00 $100.00 TOTAL: $820.00 $820.00 $893.00 * Please also see appendix A for Budget Graph breakdown.
    • Moving The Tassel 11 PROJECT REALITY VS. THEORY Theory - As the chosen historian for “Moving the Tassel” project, it was my responsibility to monitor, document, and observe project processes including any uprising issues regarding project team members. The idea for a project was laid out on October 31, 2005 and a deadline of December 14, 2005, was set. Shortly thereafter, project processes; deadlines were identified and team members were assigned. First, it was determined that it was necessary to identify a highly motivated, optimistic, and project-driven project manager. This led to our decision to nominate Stephanie Feyen as project manager. Next, the team recognized a need for someone to monitor, document, and observe all areas of the project; wherefore, Laura Casares was chosen to fill this role. Second, team members discussed and shared across-the-table areas of strengths, weaknesses; experiences and comfort zones. In doing so, the team met to identify a project, provide amplified suggestions, and brainstorm. Team members focused on producing a successful project. All members met to discuss the project scope; establish guidelines, determine processes to be delegated, identify potential constraints, maintain communication amongst team members, and complete project within the established timeline allotted. The team agreed to maintain communication on processes, progress, and/or conflicting issues via email, meeting minutes, and back-to-back responses via feedback. End result is the projected outcome – a successful project!
    • Moving The Tassel 12 Reality - While the process of resolving issues was not determined or even discussed, it was decided that should problems arise, the team was to handle rising issues as quickly and swiftly as possible without enabling time to become a debilitating factor in successfully completing our project. Afterall, deadlines were easily defined. In the beginning, things appeared to be going great. Team members expressed interest, excitement, and even optimism. In an attempt to ensure a successful project, meetings were scheduled; tasks were assigned, individual responsibilities and deadlines were set. The team met more than 8 times to discuss their progress, potential problems, suggestions, and at some point, resolution alternatives. Only one incident occurred where a meeting was not held and the team did not meet; due to lack of member participation (i.e. because of illness or unexpected events). For the most part, the project moved swiftly, smoothly, and on schedule. One major issue was identified throughout the project processes. While the project manager and project historian remained committed to the project, its deadlines, and responsibilities; one member failed to perform as such. As a result of this member’s lack of ownership/responsibility, failure to maintain participation and lack of cooperation in meeting scheduled timelines; the potential to complete the project one week ahead of schedule was no longer possible. In closing, it was determined that backup responsibilities should be assigned and completed to ensure the delivery of a successful project as originally discussed and scheduled.
    • Moving The Tassel 13 TEAM REFLECTION AND EVALUATION Termination and Controls- Since this project is not considerably large in terms of cost but in terms of importance and preparing a young adult for a huge transition, this type of product is very large and beneficial. The main control in this product has been to make sure all lines of communication are open and everyone is on the same page in getting the project completed. At the end, to terminate the project, we will hand the information and successful results of our findings and the project to upcoming students that will be attending college. Evaluation Methods- To maintain the process that needs to be followed for this project and specific questions and objections that may arise for future students, we have developed an effective way to make the transition from high school to college much easier for students that plan to attend higher levels of education. We have developed a process using research, past experiences and charts to achieve our goal in making this project successful. This project will provide new students that are transitioning from high school to college a better understanding and opportunity to show how much easier this difficult and stressful time in their life can be and how things can be improved from past processes. In reviewing the process of this project, we have learned that it can be very difficult to have everyone on the same page, at the same time, when all members of the team have such a busy schedule; but, with good communication and teamwork skills, the project can get done.
    • Moving The Tassel 14 APPENDIX A H.S. to College - BUDGET - 31% 25% 27% 1% 1% 4% 8% 3% Research Folders/Supplies Printing Financial Aid App. College Apps. Touring Schools *Expenses *Travel Time
    • Moving The Tassel 15 APPENDIX B Team Meeting October 31, 2005 1:30p.m. MGMT411_RM#209 Meeting called by: Stephanie Feyen Type of meeting: Team Member Introduction Facilitator: Barb-Mitchell Gorecki Note taker: Laura Casares Timekeeper: Laura Casares Attendees: Stephanie Feyen, Laura Casares Minutes Agenda item: Discussed upcoming assignment – think about projects Presenter: Group meeting Groups were assigned and it was determined that we would discuss potential projects, assign Discussion: Project Manager and Project Historian once all members of the team were in attendance. Both Stephanie and I, Laura Casares, shared some potential ideas on some potential good projects to consider. Conclusions: No projects were identified Action items Person responsible Deadline  Update absentee Stephanie 11/03/05  Brainstorm - potential projects All team members 11/03/05  Choose Project Manager, Project Historian, and project All team members 11/03/05  Other Information Observers: Resources: Special notes: 2:00 p.m. – Meeting was adjourned.
    • Moving The Tassel 16 Team Meeting Thursday, November 2, 2005 1:30p.m. MGMT411_RM#209 Meeting called by: Stephanie Feyen Type of meeting: Brainstorming Facilitator: Barb-Mitchell Gorecki Note taker: Laura Casares Timekeeper: Laura Casares Attendees: Stephanie Feyen, Laura Casares, Josh Gauthier Minutes Agenda item: Updated absentee – Josh Presenter: Group meeting Discussion: Discuss and review last weeks assignments Last week’s assignment was discussed and reviewed with Josh so that he was aware on where we are – as far Stephanie/Laura as the project goes and chosen team members. Assign Project Manager, project historian, identify a Conclusions: project, and begin brainstorming on the remaining steps Open involved. Action items Person responsible Deadline  Must identify a project Team 11/7/05  Choose a project manager Team 11/7/05  Choose a project historian Team 11/7/05  Begin listing objectives Team 11/7/05 Other Information Observers: Resources: Special notes: 2:20 p.m. – Meeting was adjourned.
    • Moving The Tassel 17 Team Meeting Thursday, November 7, 2005 1:30p.m. MGMT411_RM#209 Meeting called by: Stephanie Feyen Type of meeting: Fill in the blanks – start gathering information Facilitator: Barb-Mitchell Gorecki Note taker: Laura Casares Timekeeper: Laura Casares Attendees: Stephanie Feyen, Laura Casares, Josh Gauthier Minutes Project was identified, project manager was named, and Agenda item: Presenter: Team project historian was chosen. Once it was agreed that Stephanie would be project manager; Laura would be project historian, Discussion: and Josh would consolidate information – Objectives were identified and project breakdown began. Objectives chosen are: 1. ACT & SAT Testing 2. Career assessment 3. College search 4. Financial aid 5. Touring schools 6. Choosing a college 7. Application process 8. Finalize classes Due to the fact that Josh needed to leave early, it was agreed that the chosen objectives could and Conclusions: would be broken down further to clarify the processes of choosing a college entails. Action items Person responsible Deadline  Identify WBS Team 11/9/05  List additional sub-points Team 11/9/05  Identify linear responsibility chart Team 11/9/05  Divide, assign, and delegate objectives to be researched Stephanie 11/9/05 Other Information Observers: Resources: Special notes: 1:40 p.m. – Josh had to leave back to work. Stephanie and I continued to work on the sub-points from our chosen objectives. 2:20 p.m. – Meeting was adjourned.
    • Moving The Tassel 18 Team Meeting Wednesday, November 9, 2005 1:30p.m. MGMT411_RM#209 Meeting called by: Stephanie Feyen Type of meeting: Information gathering checklist Facilitator: Barb-Mitchell Gorecki Note taker: Laura Casares Timekeeper: Laura Casares Attendees: Stephanie Feyen, Laura Casares Minutes Agenda item: Checklist of project progress was verified with Instructor Presenter: Team Discussion: Delegate project tasks and responsibilities Conclusions: Josh, again, was not in attendance. It was determined that he would still be assigned something Action items Person responsible Deadline  Identify WBS Team 11/9/05  List additional sub-points Team 11/9/05  Identify linear responsibility chart Team 11/9/05  Divide, assign, and delegate objectives to be researched Stephanie 11/9/05 Other Information Observers: Resources: Special notes: 1:40 p.m. – Josh had to leave back to work. Stephanie and I continued to work on the sub-points from our chosen objectives. 2:20 p.m. – Meeting was adjourned.
    • Moving The Tassel 19 Team Meeting Wednesday, November 14, 2005 1:30p.m. MGMT411_RM#209 Meeting called by: Stephanie Feyen Type of meeting: Facilitator: Barb-Mitchell Gorecki Note taker: Laura Casares Timekeeper: Laura Casares Attendees: Minutes Agenda item: Presenter: Team Discussion: Conclusions: Action items Person responsible Deadline  Team 11/9/05  Team 11/9/05  Team 11/9/05  Stephanie 11/9/05 Other Information Observers: Resources: Special notes:
    • Moving The Tassel 20 Team Meeting Wednesday, November 16, 2005 1:00p.m. MGMT411_RM#209 Meeting called by: Stephanie Feyen Type of meeting: Information gathering checklist Facilitator: Barb-Mitchell Gorecki Note taker: Laura Casares Timekeeper: Laura Casares Attendees: Stephanie Feyen, Laura Casares, Josh Gauthier Minutes Agenda item: Review last meeting Presenter: Stephanie Feyen Clarify and update individual team member responsibilities, submit completed tasks, discuss Discussion: proposed revisions on completed tasks Laura – inquired on the previous meeting’s topic of discussion because she was absent – due to being ill • She was informed that a meeting was not held for lack of participation Stephanie – Reviewed, revised, instructed, and clarified proposed deadlines in order to accomplish anticipated project deadline • Informed Laura on revisions to be made to project overview and responsibility matrix • Imposed suggested revisions to responsibility matrix to reflect delegated tasks to Josh • Acknowledged complications with her inability to complete project Gantt chart due to her inexperience with required software program • Ensured all members were aware and clear on deadline to submit all tasks Conclusions: Submit all responsible tasks to Josh to accomplish hardcopy consolidation of project Action items Person responsible Deadline  Stephanie – work on PowerPoint presentation Stephanie 12/05/05  Laura – submit all material to Josh for consolidation of project Laura 12/05/05  Josh – collate and consolidate all material submitted to reflect project Josh 12/05/05  Be ready to present and deliver project within two weeks Team 12/07/05 Other Information Observers: Resources: Special notes: 1:35 p.m. – Meeting was adjourned.
    • Moving The Tassel 21 Team Meeting Wednesday, November 21, 2005 1:15p.m. MGMT411_RM#209 Meeting called by: Stephanie Feyen Type of meeting: Update on where we are Facilitator: Barb-Mitchell Gorecki Note taker: Laura Casares Timekeeper: Laura Casares Attendees: Stephanie Feyen, Laura Casares, Josh Gauthier Minutes Agenda item: Review last meeting Presenter: Stephanie Feyen Discussion: Where in the project are we? • Stephanie o Inquired on potential problems o Assisted with potential resolution feedback o Identified unfinished areas - Josh • Laura o Made adjustments to original project overview o Identified/redefined deadlines • Josh o Assisted with redefining deadlines of project overview Conclusions: Maintain communication, submit responsibilities as they are done, and review project scope for accuracy Action items Person responsible Deadline  Stephanie – Make appropriate adjustments to project packet Stephanie 12/05/05  Laura – Work on theory & reality summarization Laura 12/05/05  Josh – Maintain communication with Stephanie to ensure all charts Josh 12/05/05 are in order for presentation  Upon completion of adjustments, edit packet for errors (i.e. grammar, Team 12/07/05 spelling, order of deliverance) and modify necessary items Other Information Observers: Resources: Special notes: 1:35 p.m. – Meeting was adjourned.
    • Moving The Tassel 22 Team Meeting Wednesday, November 28, 2005 1:15p.m. MGMT411_RM#209 Meeting called by: Stephanie Feyen Type of meeting: Work on charts Facilitator: Barb-Mitchell Gorecki Note taker: Laura Casares Timekeeper: Laura Casares Attendees: Stephanie Feyen, Laura Casares, Josh Gauthier Minutes Agenda item: Review last meeting Presenter: Stephanie Feyen Discussion: Work on charts, update imperative information, and review project packet for accuracy • Stephanie o Reviewed project packet o Open – suggestions, ideas, concerns o Reminded team on importance of meeting scheduled deadlines o Worked closely with Josh to make necessary chart modifications • Laura o Requested clarification on her responsibilities o Offered to be available for further assistance • Josh o Worked with Stephanie to modify project charts, deadlines, and durations Conclusions: Review, edit, and modify necessary areas of project packet to prepare for submittal Action items Person responsible Deadline  Stephanie – Modify chart info to reflect new deadlines Stephanie 12/05/05  Laura – Work on completing theory vs. reality summary and editing Laura 12/05/05 packet for grammar, spelling, and accuracy  Josh – Maintain communication with Stephanie to ensure charts are Josh 12/05/05 modified accordingly  Provide necessary feedback to Project manager regarding findings, Team 12/07/05 concerns, or revision suggestions Other Information Observers: Resources: Special notes:
    • Moving The Tassel 23 1:30 p.m. – Meeting was adjourned.
    • Moving The Tassel 24 Team Meeting Wednesday, November 30, 2005 1:15p.m. MGMT411_RM#209 Meeting called by: Stephanie Feyen Type of meeting: Discuss loose ends Facilitator: Barb-Mitchell Gorecki Note taker: Laura Casares Timekeeper: Laura Casares Attendees: Stephanie Feyen, Laura Casares, Josh Gauthier Minutes Agenda item: Review last meeting Presenter: Stephanie Feyen Discuss what’s outstanding, identify necessary revisions, ensure team’s on same page, and Discussion: enforce deadline requirements • Stephanie o Project packet was discussed, again o Expressed need for assistance with project charts o Requested editing and grammar assistance from Laura and Josh on final project packet o Enforced communication requirements to ensure completion of project on time • Laura o Requested reassurance that her tasks were completed o Offered to be available for assistance • Josh o Made revisions to project charts, as previously identified o Obtained clarification on last minute responsibilities for project deadline Conclusions: Practice presentation of project; review, identify, and revise any unfinished tasks. Action items Person responsible Deadline  Stephanie – Complete PowerPoint Stephanie 12/05/05  Laura – Edit project packet for punctuation, grammar, or alignment Laura 12/05/05 errors  Josh – Assist in final editing process and ensure all charts have been Josh 12/05/05 collated into project packet, as expected  Team – Practice, practice, practice; be prepared and confident for Team 12/07/05 upcoming final project presentation Other Information Observers: Resources: Special notes:
    • Moving The Tassel 25 1:30 p.m. – Meeting was adjourned.
    • Moving The Tassel 26 ***** Can anyone think of anything else needed or that could enhance the project further?