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Project beginnings  (1) Project beginnings (1) Presentation Transcript

  • Group Project Part 1 SFSU ISYS 363 Fall 2013- Section 1 Flames
  • Considered Collaboration Tools POPULAR COLLAB. TOOLS 1. DropBox 2. Prezi 3. Access MARKET LEADERS 1. BaseCamp 2. Google Docs Teamwork is one of the most important aspects of the modern workplace. However, with the spread of globalization and Internet availability means that members of the team could be just about anywhere in the world. So for teamwork to be effective, it’s important for companies to adopt modern work practices and technologies that help co-workers, wherever they are, share their work in a simple and efficient way saving time, space, and money.
  • What We Are Looking For Features to expect  Client integration  Contact information management  Task management  Event coordination  File sharing, tracking, and storage  Resource and document management  Shared blogging  Real time chat  Status updates  Searching and tagging  User profiles Accessibility  High security, encryption  Customizable, fast, and rich interface design  Developer API  Extremely simple to use  Clear activity tracking  Comprehensive suite of features  Simple pricing model  Web, desktop, and mobile  Inexpensive
  • MS Access Advantages • -The Office 2010 interface style is familiar, so users who have other Office products will not be lost when dealing with Access. • -With careful planning and thoughtful setup, Access gives the user a consistent “container” for data that can be reliably retrieved, manipulated and reported. • -Microsoft Access is significantly cheaper to implement and maintain compared to larger database systems such as Oracle or SQL Server. Disadvantages • -Microsoft Access is not meant to have multiple users at any given time. While it can support them, problems with functionality can pop up. • -All the information from your database is saved into one file - this can limit what you can do with it and slow down reports, queries, and forms. • -Since Microsoft Access cannot handle large data requests, if you are using close to the maximum amount of data, it will run slowly.
  • DropBox Benifits • Excellent security features • Effortless file synchronization • Supports file sharing • Access to your files no matter what computer/ device you have • Facebook/Twitter/ & StumbleUpon collaboration • Cloud Computing and Storage • Dropbox's storage is SSAE16/SOC1, SOC2, ISAE 3402 and ISO 27001 certified • Apps for document editing, e-signature, CRM, and communication • Dependable servers (no downtime) Risks • Dropbox can sync only files in its Dropbox folder • Does not provide advanced sharing tools • No MS Outlook plugin which enables accessibility to contacts and faster file sharing • Cannot monitor specific files shared because of the lack of tracking tools • Cannot view occurring activity on the shared files • No audit log capabilities • Not proficient with collaboration • FTC filed a compliant for misleading users about level of encryption • Human error can expose data on a massive scale
  • Prezi Pros • Easy access via Internet • Free online • Ideas of designs on the website • Zoom in the slides • Simple designs to create • Insert all types of media files Cons • Limited amount of creativity of designs • There’s a cost if you want an upgraded version • The free version can only can be accessed online
  • Google Drive Pros • Create new documents, spreadsheets and presentation slides where all change saved automatically in Drive • Support files sharing • Free files editing when you share with someone • Free 15GB storage space • Free download Google Drive App for Android and IOS users • Access to drive without internet connection • Store file safely, not easy to loose • Powerful search for files and images • View 30 types of files without programs installed on computers • Connect with others by chatting right inside Docs, Sheets, and Slides, or leave comments on files and images • Go Back in time with revision history for Googles Docs, Sheets and Slides Cons • Only for Google’s Chrome browser if internet is offline. Firefox or internet explore will not work • Had to have Drive’s Chrome Web App installed in order to work on computers when internet is offline • Documents may have had formatting changes/ loss if imported from Microsoft office file type • Lack of advanced editing tools for Google Docs, Sheets, and Slides
  • Basecamp Advantages • Offers single page projects with email notifications for ease and clarity • Accessible on various platforms along with various mobile platforms • Will fit most budgets with five different plans to choose from • Sychronizes with Dropbox and Google Docs Disadvantages • While great for smaller projects, communication becomes chaotic for larger projects – its simplicity becomes a fault • No time tracking device • The lower-costing plans do not offer SSL encryption (same as online banks) for sensitive information
  • Best Business Choices And WhyGoogle Drive What started as a free online alternative to Microsoft Office has quickly become one of the most impressive services for creating, editing, saving, syncing, and collaborating on documents. Pros • Free 15GB storage space • Free download Google Drive App for Android and IOS users • Access to drive without internet connection • Store file safely, not easy to loose • Powerful search for files and images Cons • Had to have Drive’s Chrome Web App installed in order to work on computers when internet is offline • Documents may have had formatting changes/ loss if imported from Microsoft office file type • Lack of advanced editing tools for Google Docs, Sheets, and Slides Drop Box The premise behind Dropbox is it gives you access to your files no matter what computer or device you have at hand. The service stores files with strong encryption on multiple servers and lets you get at your files quickly, easily, and from Internet-enabled device. Pros • Effortless file synchronization • Supports file sharing • Access to your files no matter what computer/ device you have • Facebook/Twitter/ & StumbleUpon collaboration • Cloud Computing and Storage Cons • No audit log capabilities • Not proficient with collaboration • FTC filed a compliant for misleading users about level of encryption • Human error can expose data on a massive scale
  • Works cited • Dropbox. Dropbox.com. Retrieved Oct. 7, 2013, from https://www.dropbox.com/business • Stokdyk, J. ( 07/13/2012) Dropbox: The pros and cons. Businesszone.co.uk. Retrieved Oct 7, 2013, from http://www.businesszone.co.uk/topic/technology/dropbox • "Features of Google Drive." . N.p.. Web. 9 Oct 2013. <http://www.google.com/drive/features.html>. • Newman, Jared. "Google Drive: Work Offline." PC World 31.7 (2013): 19. Business Source Premier. Web. 9 Oct. 2013. • Bachuber, D.n.page.6Oct2013.<http://tech.journalism.cuny.edu/documentation/intoduction-to-basecamp/>. • Rose, Jim.N.p.web.7Oct2013,http://deeson-online.co.uk/blog/why-we-use-basecamp • Smothers, Curt. "Advantages and Disadvantages of Microsoft Access." Www.brighthub.com. N.p., 6 June 2009. Web. 8 Oct. 2013. <http://www.brighthub.com/computing/windows-platform/articles/41453.aspx>. • "Microsoft Access Database, Why Choose It?" Blue Claw Database Design. Blue Claw Database Design, n.d. Web. <http://www.blueclaw-db.com/microsoft_access.htm>. • Sanger, Katherine. "Advantages & Disadvantages of Microsoft Access." Http://www.ehow.com/facts_4827300_advantages-disadvantages-microsoft-access.html. Www.ehow.com, n.d. Web. <http://www.ehow.com/facts_4827300_advantages-disadvantages-microsoft-access.html>. • Hooker, David. "Get Started with Prezi : Prezi Support." Prezi Support. Prezi, n.d. Web. 09 Oct. 2013. • Noar, Andy. "Presentation Tips | PowerPoint vs. Prezi." Presentation Panda. N.p., 21 Feb. 2013. Web. 09 Oct. 2013.