THINKICT FOR MANAGERSPROCESS & SOFTWARE FOR PROJECT MANAGEMENTJohn J. MacasioBusiness Management Stages of the Project  IN...
PLANNING    Definition of the tasks and requirements to be          Work Breakdown Schedule            planned for executi...
Integration and normalization of the final    Configuration Documentation          version                                ...
VISIONING        REQUIREMENT     DESIGN                  BUILDING            TESTING      PLANNING         DEFINITION     ...
SOLUTION TESTING       Validation and verification of     List of approved work packages                       the functio...
E. ICT PROJECT MANAGEMENT TEMPLATES        Project Initial Definition and Planning        Logical Framework      OBJECTIVE...
ICT Project Visioning and Scoping      MSF v3.0 Project Visioning and Scoping    BUSINESS              SOLUTION           ...
ICT Project Business Case          Decision Points for E-Gov Project Justification        DECISION POINTS                 ...
LOGICAL PROJECT DEFINITION MATRIX            JUSTIFICATION                                                                ...
ICT Solution Development Project Scoping                             PROJECT TASKS                     REQUIREMENTS     PR...
ICT Project Cost and Budget: Item Spreadsheet     SERVICES COST ITEMS AND BUDGET ESTIMATE  PROJECT DELIVERABLES           ...
COMPUTER GOODS REQUIREMENT AND BUDGET ESTIMATE  Project Management Office        COMPUTER HARDWARE                        ...
ICT Project Investment Requirement and Cost     Investment         Unit   Duration   Estimated   Estimated Total   Total C...
Project Organization: Roles Matrix                            PROJECT TASKS: ROLES MATRIXDate of First Draft:             ...
PROJECT ACTIONS: RESPONSIBILITY MATRIXDate of First Draft:                         Version No.              Current Versio...
REQUIREMENT TRACEABILITY MATRIXUnique   Requirement   Requirement   Software        Design          Program     Requiremen...
F. ICT PROJECT MANAGEMENT OPEN STANDARD SOFTWAREProject Documentation Software   1.   OpenOffice   Writer   2.   OpenOffic...
ThinkICT -Process and Tools for PM
Upcoming SlideShare
Loading in...5
×

ThinkICT -Process and Tools for PM

836

Published on

Definition of project management process and thinking tools to elaborate justification, scope, requirements, resources, cost and time.

Published in: Business, Technology
0 Comments
1 Like
Statistics
Notes
  • Be the first to comment

No Downloads
Views
Total Views
836
On Slideshare
0
From Embeds
0
Number of Embeds
1
Actions
Shares
0
Downloads
39
Comments
0
Likes
1
Embeds 0
No embeds

No notes for slide

ThinkICT -Process and Tools for PM

  1. 1. THINKICT FOR MANAGERSPROCESS & SOFTWARE FOR PROJECT MANAGEMENTJohn J. MacasioBusiness Management Stages of the Project INITIATION PLANNING EXECUTION CONTROL CLOSING L Stages Tasks Results INITIATION Data gathering for the baseline information to define the need for the project, value justification of the project, solution and Research data and information requirements, the available options Approved business case Agreement on the project methodology, estimation tools, and financial valuation formula. Request for Proposal and Project Terms of Reference Elaboration of the needs, key performance indicators, critical success factors, financial Approved Project Proposal valuation metrics Project Contracts Formulation and approval of the business case Project Implementation Terms of Composition, approval and release of the request References for proposal with project terms of reference Project Manager Appointment Acceptance, review and approval of project proposal Composition, approval and release of the project contracts, and project implementation terms of reference based on the approved project proposal Setting up of the project organization and the appointment of the project manager
  2. 2. PLANNING Definition of the tasks and requirements to be Work Breakdown Schedule planned for execution and utilization Organization Breakdown Schedule Elaboration and agreement on of the applicable input, procedures, methodology and tools to be Estimation Techniques use in planning the project development. Project Management Plan Composition of the Project Management Plan to integrated the following plans Issues and Problem Management Work Plan –work breakdown schedule, organization Plan breakdown schedules Change Management Organization Resource Plan – organization, skills needs, recruitment, people training, deployment schedules Procurement Plan – bills of materials, acquisition strategy, contract handling Communication Plan – reporting instruments, kinds of communications, audience definition and information needs Risk Management Plan – What if identification process and the mitigation and action requirements Budget Plan – Budget Items, Cost and Scheduling Quality Plan – Quality assurance procedures and tools specifications Training Plan – capability requirement matrix and training design, and schedules Technology Plan – technology items, approaches, standards, and delivery, installation, and configuration, and testing schedules Change Management Plan –request for changes as a result of problem, incident, etc…EXECUTION Definition of solutions requirement Process Model Design the solution model Information Model Create the solution model prototype Technology Model Verify and Validate solution model prototype Work Packages Build the beta version of the solution Delivery Report Internal Team verification and validation of Accomplishment Reports beta version of the solution Minutes of the Meeting Train users to test the beta version release User’s Approval, Sign-in and Sign- Test and Approve the beta version Off document Training Report
  3. 3. Integration and normalization of the final Configuration Documentation version User’s Manual Test and approve the final version Release the final version Handle incident, problem and change requestCONTROL Institute and enforce compliance report Compliance Checklist Issues reporting and change management Issues Documentation handling Attendance Reporting Testing and Quality Assurance DocumentsCLOSURE Lessons Learned Lesson Learned Document Contracts closure Payment Handing over Project Acceptance Documentation Project document archived Turn-over Documentations
  4. 4. VISIONING REQUIREMENT DESIGN BUILDING TESTING PLANNING DEFINITION INTEGRATION RELEASE SUPPORT MAINTENANCESolution Development Management Stages Tasks ResultsVISIONING & PLANNING Setting the goals, strategy, Project Work Plan approach, configuration, and plan of developing the solution based on the approved business case and project proposal of the project.REQUIREMENT ANALYSIS Elicitation and documentation Business, Information, of information to compose the Technology Configuration input, process, output, and Documentation technology architecture specifications of the proposed Functional and non-functional solution requirement checklists Analysis and definition of the functional and non-functional requirements of the proposed solution.SOLUTION DESIGN Visual drawing of the Process, application, data, and application, data, and technology models technology model, and prototype making of the Application conceptual model solution Database model Generate mock-ups and prototypes of processes, screen, Technology platform model reports Validation, verification and approval of the visual drawing and prototype.SOLUTION BUILDING Coding of the approved Work Packages application, data and technology prototype. Conformance Testing Report – Pass – Fail – Internal testing on the conformance of the coded Revision Report solution to approved design of the solution requirements
  5. 5. SOLUTION TESTING Validation and verification of List of approved work packages the functional and non- functional requirements of the Change Requests alpha version of the application model and database tables Issues reporting and change requestSOLUTION INTEGRATION Putting together the Integrated work package beta functionally accepted modules, version databases, network services and security services to run the Testing report and change integrated version of the requests solution Integration testing to validate and verify the inter-operational performanceSOLUTION ACCEPTANCE Conduct of user’s training on Training Design using the functional beta version of the solution Testing Scripts Perform user’s testing and Testing Report acceptance of the completed solution version Change Request Solution business readiness List of accepted functional and assessment of the final solution non-functional features version for releaseSOLUTION RELEASE Normalization of the Final Release Version of the configuration requirements for work packages the solution final version release User manual Deploying by installing and List of location and users for configuring the release version deployment, and status of of the solution to business installation and configuration production area. Users training schedules Training of the production users.SOLUTION SUPPORT Setting up of the organization Service Desk and procedures for Incident, problem and change handling Accepting incident and problems for documentation, reporting, analysis and resolution
  6. 6. E. ICT PROJECT MANAGEMENT TEMPLATES Project Initial Definition and Planning Logical Framework OBJECTIVES MEASURABLE MEANS OF IMPORTANT INDICATORS VERIFICATION ASSUMPTIONSGOAL: Wider problem Quantitative ways of Cost-effective methods External factorsthe project will help to measuring or and sources to quantify necessary to sustain inresolve qualitative ways of or assess indicators the long run judging timed achievement of goalPURPOSE: The Quantitative ways of Cost-effective methods External conditionsimmediate impact on measuring or and sources to quantify necessary if achievedthe project area or qualitative ways of or assess indicators project purpose is totarget group i.e. the judging timed contribute to reachingchange or benefit to be achievement of purpose project goalachieved by the projectOUTPUTS: These are Quantitative ways of Cost-effective methods Factors out of projectthe specifically measuring or and sources to quantify control which, ifdeliverable results qualitative ways of or assess indicators present could restrictexpected from the judging timed progress from outputsproject to attain the production of outputs to achieving projectpurpose purpose.ACTIVITIES: These are Quantitative ways of Cost-effective methods Factors out of projectthe tasks to be done to measuring or and sources to quantify control which, ifproduce the outputs. qualitative ways of or assess indicators present, could restrict judging timed progress from activities performance of the to achieving outputs activitiesINPUT: These are the Quantitative ways of Cost-effective methods Factors out of projectresources and budget to measuring or and sources to quantify control which, ifbe made available to qualitative ways of or assess indicators present, could restrictrealize the activities judging timed the provision of input toand to produce the performance of the Financial report as initiate the activities tooutputs. activities required by the project achieving outputs fund sources
  7. 7. ICT Project Visioning and Scoping MSF v3.0 Project Visioning and Scoping BUSINESS SOLUTION SOLUTION DESIGN SCOPE OPPORTUNITY CONCEPT STRATEGYOpportunity Goals Feature/Functions ArchitecturalStatement List Design StrategyVision Statement Objectives Out of Scope Technical Design StrategyBenefit Analysis Assumptions Version Release Strategy Constraints Acceptance Criteria User Profile Operational Criteria Usage Scenario Business Requirements Users Requirements Operation Requirement Systems Requirements
  8. 8. ICT Project Business Case Decision Points for E-Gov Project Justification DECISION POINTS INPUTProject Needs, Goals and Project Log FrameObjectives,Key Performance Indicators, Project Log FrameCritical Success Factors, andPerformance MetricsTarget Beneficiary and Stakeholder AnalysisStakeholdersMandate or Developmental Agency R.A., Medium Term Developmental Goals, IncumbentAgenda Alignment President Agenda, Approved Strategic PlanResulting Value to the Agency, Applied Information Economics, Balanced Score Card, EconomicCitizen, and Government Value Added, Economic Value Sourced, Portfolio Management, Real Option Valuation, Break Even Analysis,Technology Solution Options Enterprise Architecture, Information Systems Strategic Plan,and the Value of Choosing the Request for InformationOptionRisks Risk Analysis, Costs of Risk, Costs of Mitigation, Risk Probability and Impact,Timeframe Project Timelines, Work Breakdown ScheduleProject Requirements and Cost One-Time Development Expenses, One-Time Implementation Expenses, Capital Costs, Maintenance/Continuing CostFinancial Valuation Cost Benefit Analysis, Net Present Value, Payback, Total Cost of Ownership, Internal Rate of Return, Opportunity Cost, PaybackMaintenance and Sustainability Service Support Plan and Service Management, Business Continuity Plan, Business Plan
  9. 9. LOGICAL PROJECT DEFINITION MATRIX JUSTIFICATION REQUIREMENT ACQUISITIONSTAKEHOLDERS NEEDS OBJECTIVES ICT SERVICES PRIMARY PRIMARY NON- SECONDARY SECONDARY DEVELOPMENT INPUT SUPPLIERWhose interest Problem, Measurable End- SOLUTION FUNCTIONAL FUNCTIONAL FUNCTIONAL NON- APPROACH or GOOD ANDwill be affected Improvement, Result to Solve Product REQUIREMENT REQUIREMENT REQUIREMENT FUNCTIONAL STRATEGY SERVICES Internal Regulation Problem, Deliverables to Core/Cutting Core/Cutting Serves REQUIREMENT Procedures External Improvement be Purchased or Across Across particular Serves Methods Targets, Constructed Tasks, Quality interest or particular Standards Compliance Information and Characteristics in handle special interest or Tools Registration for Results the Tasks, exceptions handle special Infrastructure the Stakeholders Information and exceptions Platforms Results Skills Organization
  10. 10. ICT Solution Development Project Scoping PROJECT TASKS REQUIREMENTS PROJECT PHASES ACTIVITY DURATION SERVICES GOODS01. Business CasePreparation02. Business Case Reviewand Approval03. Budget RequirementPreparation, AllocationRequest Processing,Approval and ActualAllocation04. Request for ProposalPreparation and ProjectTerms of ReferenceDefinition05. Request for ProposalReview and Approval ofthe Project Terms ofReference06. ProcurementPreparation, Bidding,Evaluation, Awards,Contract Approval07. Activation of ProjectImplementationOrganization08. Detailed ProjectImplementation Planning,Scope BreakdownRefinement, BudgetAlignment, DeliverySchedules, responsibilitymatrix09. DevelopmentalPlatform Delivery,Installation andConfiguration10. Solution RequirementElicitation and DesignDefinition11.Solution PrototypeBuilding, Validation andVerification12. Solution Beta VersionCoding, Internal Testingand Integration13. Production PlatformDelivery, Installation andConfiguration14. User’s Training forSolution’s Beta VersionTesting15. Solution FirstProduction ReleaseVersion normalization16. User’s Approval ofProduction Version; andrelease of solution tothe users environment17. Service Support andMaintenance18. Project Closing andTurn-over
  11. 11. ICT Project Cost and Budget: Item Spreadsheet SERVICES COST ITEMS AND BUDGET ESTIMATE PROJECT DELIVERABLES SERVICES DETAILS Expert & Skills Salary Total Total Travel, Insurance Requirement Rate HR/ Hours or Salary Accommodation DAY Mandays Expenses01. Business Case02. Financial Work Plan,Budget Requirements andApproved Allocation02. Request for Proposal &Project Terms of References03. Reviewed and ApprovedBids04. Project Office and SkilledPersonnel05. Project Meetings andWorkshops and ProjectTraining06. Project Work Plan07. Development PlatformHardware, Software andBandwidth08. Approved RequirementDocumentation and SolutionDesign, Architecture andFunctional Models09. Validated and VerifiedSolution Prototype Program –application interfacesprototypes, database tables,and network interfaces10. Beta Version ProgramModule –working businessapplication, data, security,integration interfaces, andnetwork11. User’s Documentationand User’s Training12. User’s Testing andChange Documentation13. Normalized ProductionVersion of the Solution14. Solution Roll OutSupport.15. Incident Managementand Maintenance
  12. 12. COMPUTER GOODS REQUIREMENT AND BUDGET ESTIMATE Project Management Office COMPUTER HARDWARE COMPUTER SOFTWARE BANDWIDTH Item Name No. & Total Software License Total Cost Capacity Duration Cost of Cost Type Number Cost UnitsWorkstation Operating SystemNetwork Hub Productivity ToolsServer Scheduling ProgramNetwork Cables/ SecurityPeripheral Software Solution Development Platform COMPUTER HARDWARE COMPUTER SOFTWARE BANDWIDTH Item Name No. & Total Software License Total Cost Capacity Duration Cost of Cost Type Number Cost UnitsWorkstation ModelerNetwork Hub EditorServer Application ServerNetwork DatabaseCables/Peripheral Servers Network Server Business Production Roll-Out COMPUTER HARDWARE COMPUTER SOFTWARE BANDWIDTHItem Name No. & Total Cost Software License Total Cost Capacity Duration Cost of Type Number Cost Units Service Support Management COMPUTER HARDWARE COMPUTER SOFTWARE BANDWIDTH Item Name No. & Total Cost Software License Total Cost Capacity Duration Cost of Type Number Cost Units Service Desk Service Monitorin g
  13. 13. ICT Project Investment Requirement and Cost Investment Unit Duration Estimated Estimated Total Total Cost % Source of Fund Component Unit Cost CostSERVICES 000% Project TeamExternal Consultants Training Venues Transportation Accommodations Rentals Bandwidth Electricity, WaterGOODS 000% User’s Access Computer Computer Server Network Server Internet Server Application Server Database Server Security Server Backup Server Network Devices Cabling and Peripheral Software Installer and Licenses Office Supplies Other EquiptmentsMAINTENANCE 000% Computer Devices Network Devices Other Equiptments Software Building TOTAL INVESTMENT COST
  14. 14. Project Organization: Roles Matrix PROJECT TASKS: ROLES MATRIXDate of First Draft: Version No. Current Version Date: PROJECT NAME PROJECT DURATION PROJECT OUTCOME PROJECT OWNER PROJECT BENEFICIARY SOURCING STRATEGYPROJECT DELIVERABLES PROJECT ROLES TASKS Responsible Accountable Expert Work
  15. 15. PROJECT ACTIONS: RESPONSIBILITY MATRIXDate of First Draft: Version No. Current Version Date: PROJECT NAME PROJECT DURATION PROJECT OUTCOME PROJECT OWNER PROJECTBENEFICIARY SOURCING STRATEGY PROJECT RESPONSIBILITY MATRIX PROJECT ACTION ACTION APPROVING DECISION ANALYSIS, INTERNAL EXTERNAL ITEMS IMPLEMENTOR AUTHORITY PROVIDER EVALUATION & SUBJECT SUBJECT RECOMMENDATION MATTER MATTER MAKER EXPERT EXPERT
  16. 16. REQUIREMENT TRACEABILITY MATRIXUnique Requirement Requirement Software Design Program Requirement Successful Modification RemarksNo. Statement Source Requirement Specification Module Test Test of Specification Document Name and Specification Verification Requirements or Reference Reference Document Functional Number Number Reference Requirement Number Document Reference Number
  17. 17. F. ICT PROJECT MANAGEMENT OPEN STANDARD SOFTWAREProject Documentation Software 1. OpenOffice Writer 2. OpenOffice Calc 3. OpenOffice Draw 4. OpenOffice ImpressProject Gantt chart Software 1. OpenProjectProject Modeling SoftwareProject File Security Software 1. Antivirus 2. Unwanted File Cleaner 3. File Backup

×