ICT4GOV project management_3


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ICT Project Management Essentials. Description of Project Management Methodology, Processes and Tools in controlling project phases.

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ICT4GOV project management_3

  1. 1. Ict project management<br />Theory and Practices<br />johnmacasio@onecitizen.net<br />
  2. 2. PROJECT MANAGEMENT METHODOLOGY HANDBOOK<br />LESSON CHECKPOINT<br />Create the table of content to cover the expected processes in the management of a project.<br />johnmacasio@onecitizen.net<br />
  3. 3. PROJECT LIFE CYCLES<br />BUSINESS LIFE CYCLE<br />SOLUTION LIFE CYCLE<br />johnmacasio@onecitizen.net<br />
  4. 4. Project Management Cycle<br />INITIATION<br />PLANNING<br />BUSINESS CYLE<br />PROJECT<br />MANAGEMENT<br />CLOSURE<br />EXECUTION<br />& CONTROL<br />johnmacasio@onecitizen.net<br />
  5. 5. Project Management Cycle<br />PLANNING<br />INITIATION<br />EXECUTION<br />CLOSING<br />CONTROLL<br />johnmacasio@onecitizen.net<br />
  6. 6. PLANNING<br />INITIATION<br />EXECUTION<br />CLOSING<br />CONTROLL<br />Project Justification<br />Value - mandate, strategic intent<br />Results - financial returns, social returns<br />Risks - impact for not doing and failure points in doing<br />Scope - Work and Material - Skills and Goods<br />johnmacasio@onecitizen.net<br />
  7. 7. Project Justification<br />PLANNING<br />INITIATION<br />EXECUTION<br />CLOSING<br />CONTROLL<br />Option - Solution Framework, Technology Standards, Sourcing<br />Cost - Estimated Price to complete, maintain, and sustain the project<br />Time - Tasks and Activities, Work and Resource Schedules<br />Suppliers – Qualification, SLA<br />johnmacasio@onecitizen.net<br />
  8. 8. PLANNING<br />INITIATION<br />EXECUTION<br />CLOSING<br />CONTROLL<br />Sourcing Strategy<br />Right People<br />Available Competencies<br />Capital Outlay<br />Legal Boundaries<br />To do the right job<br />To match the competency specs<br />To support the continual investment cost<br />Flexibility to realize legal justifications<br />johnmacasio@onecitizen.net<br />
  9. 9. Project Management Cycle<br />PLANNING<br />INITIATION<br />EXECUTION<br />CLOSING<br />CONTROLL<br />PROJECT LOGFRAME<br />johnmacasio@onecitizen.net<br />
  10. 10. Project Management Cycle-Project LogFrame<br />johnmacasio@onecitizen.net<br />
  11. 11. Project Management Cycle-Project LogFrame<br />johnmacasio@onecitizen.net<br />
  12. 12. Project Management Cycle-Project LogFrame<br />PROJECT JUSTIFICATION<br />johnmacasio@onecitizen.net<br />
  13. 13. Project Management Cycle-Project LogFrame<br />PROJECT MONITORING & EVALUATION<br />johnmacasio@onecitizen.net<br />
  14. 14. Project Management Cycle-Project LogFrame<br />PROJECT MONITORING & EVALUATION<br />johnmacasio@onecitizen.net<br />
  15. 15. Project Management Cycle-Project LogFrame<br />PROJECT COST<br />PROJECT RESULTS<br />PROJECT INPUT<br />PROJECT PURPOSE<br />PROGRAM OBJECTIVES<br />PROJECT TIMELINE<br />BENEFICIARY PROBLEM<br />PROJECT C ORGANIZATION<br />johnmacasio@onecitizen.net<br />
  16. 16. PLANNING<br />INITIATION<br />EXECUTION<br />CLOSING<br />CONTROLL<br />Project Management Cycle<br />BUSINESS CASE REVIEW<br />Fitness to the Organization Strategy<br />Appraise Value of the Options<br />Commercial and Sourcing Conditions<br />Costs and Affordability<br />Achievality and Sustainability<br />johnmacasio@onecitizen.net<br />
  17. 17. PLANNING<br />INITIATION<br />EXECUTION<br />CLOSING<br />CONTROLL<br />Project Management Cycle<br />PROPOSAL REVIEW: TALKING POINTS<br />Identified Needs and Stakeholders<br />Defined Objectives<br />Drawn Requirements<br />Mitigated Risks<br />Working Assumption or Constraint<br />Considered Approach, Solution, Methodology, Technology<br />johnmacasio@onecitizen.net<br />
  18. 18. PLANNING<br />INITIATION<br />EXECUTION<br />CLOSING<br />CONTROLL<br />Project Management Cycle<br />PROPOSAL REVIEW: TALKING POINTS<br />Quantified or Qualified Benefits –Solutions<br />Solution Architecture<br />Statement of Scope <br />Estimated Time of Work<br />Estimated Cost and Schedule of Payment<br />johnmacasio@onecitizen.net<br />
  19. 19. johnmacasio@onecitizen.net<br />PLANNING<br />INITIATION<br />EXECUTION<br />CLOSING<br />CONTROLL<br />Project Management Cycle<br />PROPOSAL REVIEW: TALKING POINTS<br />Deliverable Estimated Schedule<br />Deliverable Performance Metrics<br />Change Management<br />Organization and Responsibilities<br />Transition and Support<br />Litigation<br />
  20. 20. johnmacasio@onecitizen.net<br />PLANNING<br />INITIATION<br />EXECUTION<br />CLOSING<br />CONTROLL<br />Project Management Cycle<br />LESSON CHECKPOINT:<br /> What are the critical affirmative conditions to be satisfied for the project become a “GO”?<br />The ----is----.<br />The ----is----.<br />The ----is----.<br />The ----is----.<br />
  21. 21. PLANNING<br />INITIATION<br />EXECUTION<br />CLOSING<br />CONTROLL<br />Project Management Cycle<br />johnmacasio@onecitizen.net<br />
  22. 22. PLANNING<br />INITIATION<br />EXECUTION<br />CLOSING<br />CONTROLL<br />Project Management Cycle<br />PROJECT MANAGEMENT PLAN<br />johnmacasio@onecitizen.net<br />
  23. 23. PLANNING<br />INITIATION<br />EXECUTION<br />CLOSING<br />CONTROL<br />Project Management Cycle<br />WORK BREAKDOWN SCHEDULE<br />Time<br />Duration Estimate<br />Tasks<br />Work and Time<br />Sequences<br />Cost Breakdown<br />Objectives<br />Critical Path<br />johnmacasio@onecitizen.net<br />
  24. 24. PLANNING<br />INITIATION<br />EXECUTION<br />CLOSING<br />CONTROLL<br />Project Management Cycle<br />johnmacasio@onecitizen.net<br />
  25. 25. PLANNING<br />INITIATION<br />EXECUTION<br />CLOSING<br />CONTROLL<br />Project Management Cycle<br />PRODUCT REQUIREMENT DEFINITION<br />PRODUCT DESIGN DOCUMENT<br />PRODUCT TESTING SCRIPTS<br />johnmacasio@onecitizen.net<br />
  26. 26. PLANNING<br />INITIATION<br />EXECUTION<br />CLOSING<br />CONTROLL<br />Project Management Cycle<br />johnmacasio@onecitizen.net<br />
  27. 27. PLANNING<br />INITIATION<br />EXECUTION<br />CLOSING<br />CONTROLL<br />Project Management Cycle<br />CONTROL DOCUMENTS<br />REQUIREMENT TRACEABILITY MATRIX<br />QUALITY ASSURANCE MATRIX<br />SIGN-IN & SIGN-OFF<br />johnmacasio@onecitizen.net<br />
  28. 28. PLANNING<br />INITIATION<br />EXECUTION<br />CLOSING<br />CONTROLL<br />Project Management Cycle-Project Closing<br />Closing begins when the project deliverables are audited and accepted by the customer<br />Learned experiences are elicited, elaborated and documented<br />Customer and Users sign-off is fully accomplished<br />johnmacasio@onecitizen.net<br />
  29. 29. johnmacasio@onecitizen.net<br />PLANNING<br />INITIATION<br />EXECUTION<br />CLOSING<br />CONTROLL<br />Project Management Cycle-Project Closing<br />Project archived –project records and lessons learned<br />Closing ends when all administrative requirements are done<br />Handing-over to operation is done and ready to be supported<br />
  30. 30. PLANNING<br />INITIATION<br />EXECUTION<br />CLOSING<br />CONTROLL<br />Project Management Cycle<br />johnmacasio@onecitizen.net<br />
  31. 31. PLANNING<br />INITIATION<br />EXECUTION<br />CLOSING<br />CONTROLL<br />Project Management Cycle<br />SOLUTION READINESS ASSESSMENT<br />USER ACCEPTANCE CHECKLIST<br />PROJECT RETROSPECTION DOCUMENT<br />johnmacasio@onecitizen.net<br />
  32. 32. Project Solution Life Cycle<br />VISIONING<br />PLANNING<br />REQUIREMENT<br />DEFINITION<br />SUPPORT<br />ICT SOLUTION<br />DEVELOPMENT<br />CYCLE<br />DESIGN<br />RELEASE<br />DEVELOP<br />TEST &<br />INTEGRATION<br />johnmacasio@onecitizen.net<br />
  33. 33. Project Solution Life Cycle<br />johnmacasio@onecitizen.net<br />
  34. 34. VISIONING<br />PLANNING<br />REQUIREMENT<br />DEFINITION<br />DESIGN<br />BUILDING<br />TESTING<br />INTEGRATION<br />SUPPORT<br />MAINTENANCE<br />RELEASE<br />Project Solution Life Cycle<br />johnmacasio@onecitizen.net<br />
  35. 35. VISIONING<br />PLANNING<br />REQUIREMENT<br />DEFINITION<br />DESIGN<br />BUILDING<br />TESTING<br />INTEGRATION<br />SUPPORT<br />MAINTENANCE<br />RELEASE<br />Project Solution Life Cycle<br />johnmacasio@onecitizen.net<br />
  36. 36. VISIONING<br />PLANNING<br />REQUIREMENT<br />DEFINITION<br />DESIGN<br />BUILDING<br />TESTING<br />INTEGRATION<br />SUPPORT<br />MAINTENANCE<br />RELEASE<br />Project Solution Life Cycle<br />REQUIREMENT TYPES<br /> Functional – the ‘must be’ functions and features of the system to fulfill the business tasks required of the user. It covers technical specifications, system design parameters and guidelines, data manipulation, data processing, and calculation modules, etc. <br />johnmacasio@onecitizen.net<br />
  37. 37. VISIONING<br />PLANNING<br />REQUIREMENT<br />DEFINITION<br />DESIGN<br />BUILDING<br />TESTING<br />INTEGRATION<br />SUPPORT<br />MAINTENANCE<br />RELEASE<br />Project Solution Life Cycle<br />REQUIREMENTS TYPES<br /> Non-Functional – the expected properties or quality attributes of the system to reflect the prescribed performance of the business user. It descriptive parameters of efficiency, reliability, availability, quality control, cost, design constraints, etc.<br />johnmacasio@onecitizen.net<br />
  38. 38. VISIONING<br />PLANNING<br />REQUIREMENT<br />DEFINITION<br />DESIGN<br />BUILDING<br />TESTING<br />INTEGRATION<br />SUPPORT<br />MAINTENANCE<br />RELEASE<br />Project Solution Life Cycle<br />REQUIREMENTS TRACEABILY MATRIX<br />johnmacasio@onecitizen.net<br />
  39. 39. VISIONING<br />PLANNING<br />REQUIREMENT<br />DEFINITION<br />DESIGN<br />BUILDING<br />TESTING<br />INTEGRATION<br />SUPPORT<br />MAINTENANCE<br />RELEASE<br />Project Solution Life Cycle<br />johnmacasio@onecitizen.net<br />
  40. 40. VISIONING<br />PLANNING<br />REQUIREMENT<br />DEFINITION<br />DESIGN<br />BUILDING<br />TESTING<br />INTEGRATION<br />SUPPORT<br />MAINTENANCE<br />RELEASE<br />Project Solution Life Cycle<br />CRITICAL TO SOLUTION DESIGN<br />Understand the Business<br />Know What is Possible<br />Model the Business<br />Define the Gaps<br />johnmacasio@onecitizen.net<br />
  41. 41. VISIONING<br />PLANNING<br />REQUIREMENT<br />DEFINITION<br />DESIGN<br />BUILDING<br />TESTING<br />INTEGRATION<br />SUPPORT<br />MAINTENANCE<br />RELEASE<br />Project Solution Life Cycle<br />CRITICAL TO SOLUTION DESIGN<br />Develop the Blueprint<br />Obtain the Components<br />Assemble the Components<br />Execute and Deploy<br />johnmacasio@onecitizen.net<br />
  42. 42. VISIONING<br />PLANNING<br />REQUIREMENT<br />DEFINITION<br />DESIGN<br />BUILDING<br />TESTING<br />INTEGRATION<br />SUPPORT<br />MAINTENANCE<br />RELEASE<br />Project Solution Life Cycle<br />PROCESS MAPPING<br />Process map will graphically describe the overall process flow and identifies the work activities, activity outputs, and resources required. <br />johnmacasio@onecitizen.net<br />
  43. 43. VISIONING<br />PLANNING<br />REQUIREMENT<br />DEFINITION<br />DESIGN<br />BUILDING<br />TESTING<br />INTEGRATION<br />SUPPORT<br />MAINTENANCE<br />RELEASE<br />Project Solution Life Cycle<br />PROCESSING MAPPING<br />It creates a common understanding across the departments of the organization of the current (i.e., "as-is") situation, and a starting point to elaborate the future (i.e. “to-be”) situation.<br />johnmacasio@onecitizen.net<br />
  44. 44. VISIONING<br />PLANNING<br />REQUIREMENT<br />DEFINITION<br />DESIGN<br />BUILDING<br />TESTING<br />INTEGRATION<br />SUPPORT<br />MAINTENANCE<br />RELEASE<br />Project Solution Life Cycle<br />Determine the Boundaries <br />List the Steps <br />Sequence the Steps <br />Draw Appropriate Symbols <br />System Model <br />Check for Completeness <br />Finalize the Flowchart <br />7 STEPS<br />PROCESS<br />MAPPING<br />johnmacasio@onecitizen.net<br />
  45. 45. Project Solution Life Cycle<br />S.I.P.O.C.<br />johnmacasio@onecitizen.net<br />
  46. 46. Project Solution Life Cycle<br />S.I.P.O.C.<br />johnmacasio@onecitizen.net<br />
  47. 47. Project Solution Life Cycle<br />E.T.V.X.<br />johnmacasio@onecitizen.net<br />
  48. 48. VISIONING<br />PLANNING<br />REQUIREMENT<br />DEFINITION<br />DESIGN<br />BUILDING<br />TESTING<br />INTEGRATION<br />SUPPORT<br />MAINTENANCE<br />RELEASE<br />Project Solution Life Cycle<br />johnmacasio@onecitizen.net<br />
  49. 49. VISIONING<br />PLANNING<br />REQUIREMENT<br />DEFINITION<br />DESIGN<br />BUILDING<br />TESTING<br />INTEGRATION<br />SUPPORT<br />MAINTENANCE<br />RELEASE<br />Project Solution Life Cycle<br />johnmacasio@onecitizen.net<br />
  50. 50. Testing Framework<br />Actor's View<br />Coding Experts – standards comply<br />Designer – models comply<br />User – Functional Requiremetns and User Interface<br />Intergation Test<br />Infrastructure Connected<br />Application Workflow Synchronization<br />Data Harmonization<br />Performance<br />johnmacasio@onecitizen.net<br />
  51. 51. VISIONING<br />PLANNING<br />REQUIREMENT<br />DEFINITION<br />DESIGN<br />BUILDING<br />TESTING<br />INTEGRATION<br />SUPPORT<br />MAINTENANCE<br />RELEASE<br />Project Solution Life Cycle<br />johnmacasio@onecitizen.net<br />
  52. 52. VISIONING<br />PLANNING<br />REQUIREMENT<br />DEFINITION<br />DESIGN<br />BUILDING<br />TESTING<br />INTEGRATION<br />SUPPORT<br />MAINTENANCE<br />RELEASE<br />Project Solution Life Cycle<br />johnmacasio@onecitizen.net<br />
  53. 53. VISIONING<br />PLANNING<br />REQUIREMENT<br />DEFINITION<br />DESIGN<br />BUILDING<br />TESTING<br />INTEGRATION<br />SUPPORT<br />MAINTENANCE<br />RELEASE<br />Project Solution Life Cycle<br />johnmacasio@onecitizen.net<br />
  54. 54. VISIONING<br />PLANNING<br />REQUIREMENT<br />DEFINITION<br />DESIGN<br />BUILDING<br />TESTING<br />INTEGRATION<br />SUPPORT<br />MAINTENANCE<br />RELEASE<br />Project Solution Life Cycle<br />johnmacasio@onecitizen.net<br />