ICT4GOV project management_3

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ICT Project Management Essentials. Description of Project Management Methodology, Processes and Tools in controlling project phases.

ICT Project Management Essentials. Description of Project Management Methodology, Processes and Tools in controlling project phases.

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  • 1. Ict project management
    Theory and Practices
    johnmacasio@onecitizen.net
  • 2. PROJECT MANAGEMENT METHODOLOGY HANDBOOK
    LESSON CHECKPOINT
    Create the table of content to cover the expected processes in the management of a project.
    johnmacasio@onecitizen.net
  • 3. PROJECT LIFE CYCLES
    BUSINESS LIFE CYCLE
    SOLUTION LIFE CYCLE
    johnmacasio@onecitizen.net
  • 4. Project Management Cycle
    INITIATION
    PLANNING
    BUSINESS CYLE
    PROJECT
    MANAGEMENT
    CLOSURE
    EXECUTION
    & CONTROL
    johnmacasio@onecitizen.net
  • 5. Project Management Cycle
    PLANNING
    INITIATION
    EXECUTION
    CLOSING
    CONTROLL
    johnmacasio@onecitizen.net
  • 6. PLANNING
    INITIATION
    EXECUTION
    CLOSING
    CONTROLL
    Project Justification
    Value - mandate, strategic intent
    Results - financial returns, social returns
    Risks - impact for not doing and failure points in doing
    Scope - Work and Material - Skills and Goods
    johnmacasio@onecitizen.net
  • 7. Project Justification
    PLANNING
    INITIATION
    EXECUTION
    CLOSING
    CONTROLL
    Option - Solution Framework, Technology Standards, Sourcing
    Cost - Estimated Price to complete, maintain, and sustain the project
    Time - Tasks and Activities, Work and Resource Schedules
    Suppliers – Qualification, SLA
    johnmacasio@onecitizen.net
  • 8. PLANNING
    INITIATION
    EXECUTION
    CLOSING
    CONTROLL
    Sourcing Strategy
    Right People
    Available Competencies
    Capital Outlay
    Legal Boundaries
    To do the right job
    To match the competency specs
    To support the continual investment cost
    Flexibility to realize legal justifications
    johnmacasio@onecitizen.net
  • 9. Project Management Cycle
    PLANNING
    INITIATION
    EXECUTION
    CLOSING
    CONTROLL
    PROJECT LOGFRAME
    johnmacasio@onecitizen.net
  • 10. Project Management Cycle-Project LogFrame
    johnmacasio@onecitizen.net
  • 11. Project Management Cycle-Project LogFrame
    johnmacasio@onecitizen.net
  • 12. Project Management Cycle-Project LogFrame
    PROJECT JUSTIFICATION
    johnmacasio@onecitizen.net
  • 13. Project Management Cycle-Project LogFrame
    PROJECT MONITORING & EVALUATION
    johnmacasio@onecitizen.net
  • 14. Project Management Cycle-Project LogFrame
    PROJECT MONITORING & EVALUATION
    johnmacasio@onecitizen.net
  • 15. Project Management Cycle-Project LogFrame
    PROJECT COST
    PROJECT RESULTS
    PROJECT INPUT
    PROJECT PURPOSE
    PROGRAM OBJECTIVES
    PROJECT TIMELINE
    BENEFICIARY PROBLEM
    PROJECT C ORGANIZATION
    johnmacasio@onecitizen.net
  • 16. PLANNING
    INITIATION
    EXECUTION
    CLOSING
    CONTROLL
    Project Management Cycle
    BUSINESS CASE REVIEW
    Fitness to the Organization Strategy
    Appraise Value of the Options
    Commercial and Sourcing Conditions
    Costs and Affordability
    Achievality and Sustainability
    johnmacasio@onecitizen.net
  • 17. PLANNING
    INITIATION
    EXECUTION
    CLOSING
    CONTROLL
    Project Management Cycle
    PROPOSAL REVIEW: TALKING POINTS
    Identified Needs and Stakeholders
    Defined Objectives
    Drawn Requirements
    Mitigated Risks
    Working Assumption or Constraint
    Considered Approach, Solution, Methodology, Technology
    johnmacasio@onecitizen.net
  • 18. PLANNING
    INITIATION
    EXECUTION
    CLOSING
    CONTROLL
    Project Management Cycle
    PROPOSAL REVIEW: TALKING POINTS
    Quantified or Qualified Benefits –Solutions
    Solution Architecture
    Statement of Scope
    Estimated Time of Work
    Estimated Cost and Schedule of Payment
    johnmacasio@onecitizen.net
  • 19. johnmacasio@onecitizen.net
    PLANNING
    INITIATION
    EXECUTION
    CLOSING
    CONTROLL
    Project Management Cycle
    PROPOSAL REVIEW: TALKING POINTS
    Deliverable Estimated Schedule
    Deliverable Performance Metrics
    Change Management
    Organization and Responsibilities
    Transition and Support
    Litigation
  • 20. johnmacasio@onecitizen.net
    PLANNING
    INITIATION
    EXECUTION
    CLOSING
    CONTROLL
    Project Management Cycle
    LESSON CHECKPOINT:
    What are the critical affirmative conditions to be satisfied for the project become a “GO”?
    The ----is----.
    The ----is----.
    The ----is----.
    The ----is----.
  • 21. PLANNING
    INITIATION
    EXECUTION
    CLOSING
    CONTROLL
    Project Management Cycle
    johnmacasio@onecitizen.net
  • 22. PLANNING
    INITIATION
    EXECUTION
    CLOSING
    CONTROLL
    Project Management Cycle
    PROJECT MANAGEMENT PLAN
    johnmacasio@onecitizen.net
  • 23. PLANNING
    INITIATION
    EXECUTION
    CLOSING
    CONTROL
    Project Management Cycle
    WORK BREAKDOWN SCHEDULE
    Time
    Duration Estimate
    Tasks
    Work and Time
    Sequences
    Cost Breakdown
    Objectives
    Critical Path
    johnmacasio@onecitizen.net
  • 24. PLANNING
    INITIATION
    EXECUTION
    CLOSING
    CONTROLL
    Project Management Cycle
    johnmacasio@onecitizen.net
  • 25. PLANNING
    INITIATION
    EXECUTION
    CLOSING
    CONTROLL
    Project Management Cycle
    PRODUCT REQUIREMENT DEFINITION
    PRODUCT DESIGN DOCUMENT
    PRODUCT TESTING SCRIPTS
    johnmacasio@onecitizen.net
  • 26. PLANNING
    INITIATION
    EXECUTION
    CLOSING
    CONTROLL
    Project Management Cycle
    johnmacasio@onecitizen.net
  • 27. PLANNING
    INITIATION
    EXECUTION
    CLOSING
    CONTROLL
    Project Management Cycle
    CONTROL DOCUMENTS
    REQUIREMENT TRACEABILITY MATRIX
    QUALITY ASSURANCE MATRIX
    SIGN-IN & SIGN-OFF
    johnmacasio@onecitizen.net
  • 28. PLANNING
    INITIATION
    EXECUTION
    CLOSING
    CONTROLL
    Project Management Cycle-Project Closing
    Closing begins when the project deliverables are audited and accepted by the customer
    Learned experiences are elicited, elaborated and documented
    Customer and Users sign-off is fully accomplished
    johnmacasio@onecitizen.net
  • 29. johnmacasio@onecitizen.net
    PLANNING
    INITIATION
    EXECUTION
    CLOSING
    CONTROLL
    Project Management Cycle-Project Closing
    Project archived –project records and lessons learned
    Closing ends when all administrative requirements are done
    Handing-over to operation is done and ready to be supported
  • 30. PLANNING
    INITIATION
    EXECUTION
    CLOSING
    CONTROLL
    Project Management Cycle
    johnmacasio@onecitizen.net
  • 31. PLANNING
    INITIATION
    EXECUTION
    CLOSING
    CONTROLL
    Project Management Cycle
    SOLUTION READINESS ASSESSMENT
    USER ACCEPTANCE CHECKLIST
    PROJECT RETROSPECTION DOCUMENT
    johnmacasio@onecitizen.net
  • 32. Project Solution Life Cycle
    VISIONING
    PLANNING
    REQUIREMENT
    DEFINITION
    SUPPORT
    ICT SOLUTION
    DEVELOPMENT
    CYCLE
    DESIGN
    RELEASE
    DEVELOP
    TEST &
    INTEGRATION
    johnmacasio@onecitizen.net
  • 33. Project Solution Life Cycle
    johnmacasio@onecitizen.net
  • 34. VISIONING
    PLANNING
    REQUIREMENT
    DEFINITION
    DESIGN
    BUILDING
    TESTING
    INTEGRATION
    SUPPORT
    MAINTENANCE
    RELEASE
    Project Solution Life Cycle
    johnmacasio@onecitizen.net
  • 35. VISIONING
    PLANNING
    REQUIREMENT
    DEFINITION
    DESIGN
    BUILDING
    TESTING
    INTEGRATION
    SUPPORT
    MAINTENANCE
    RELEASE
    Project Solution Life Cycle
    johnmacasio@onecitizen.net
  • 36. VISIONING
    PLANNING
    REQUIREMENT
    DEFINITION
    DESIGN
    BUILDING
    TESTING
    INTEGRATION
    SUPPORT
    MAINTENANCE
    RELEASE
    Project Solution Life Cycle
    REQUIREMENT TYPES
    Functional – the ‘must be’ functions and features of the system to fulfill the business tasks required of the user. It covers technical specifications, system design parameters and guidelines, data manipulation, data processing, and calculation modules, etc.
    johnmacasio@onecitizen.net
  • 37. VISIONING
    PLANNING
    REQUIREMENT
    DEFINITION
    DESIGN
    BUILDING
    TESTING
    INTEGRATION
    SUPPORT
    MAINTENANCE
    RELEASE
    Project Solution Life Cycle
    REQUIREMENTS TYPES
    Non-Functional – the expected properties or quality attributes of the system to reflect the prescribed performance of the business user. It descriptive parameters of efficiency, reliability, availability, quality control, cost, design constraints, etc.
    johnmacasio@onecitizen.net
  • 38. VISIONING
    PLANNING
    REQUIREMENT
    DEFINITION
    DESIGN
    BUILDING
    TESTING
    INTEGRATION
    SUPPORT
    MAINTENANCE
    RELEASE
    Project Solution Life Cycle
    REQUIREMENTS TRACEABILY MATRIX
    johnmacasio@onecitizen.net
  • 39. VISIONING
    PLANNING
    REQUIREMENT
    DEFINITION
    DESIGN
    BUILDING
    TESTING
    INTEGRATION
    SUPPORT
    MAINTENANCE
    RELEASE
    Project Solution Life Cycle
    johnmacasio@onecitizen.net
  • 40. VISIONING
    PLANNING
    REQUIREMENT
    DEFINITION
    DESIGN
    BUILDING
    TESTING
    INTEGRATION
    SUPPORT
    MAINTENANCE
    RELEASE
    Project Solution Life Cycle
    CRITICAL TO SOLUTION DESIGN
    Understand the Business
    Know What is Possible
    Model the Business
    Define the Gaps
    johnmacasio@onecitizen.net
  • 41. VISIONING
    PLANNING
    REQUIREMENT
    DEFINITION
    DESIGN
    BUILDING
    TESTING
    INTEGRATION
    SUPPORT
    MAINTENANCE
    RELEASE
    Project Solution Life Cycle
    CRITICAL TO SOLUTION DESIGN
    Develop the Blueprint
    Obtain the Components
    Assemble the Components
    Execute and Deploy
    johnmacasio@onecitizen.net
  • 42. VISIONING
    PLANNING
    REQUIREMENT
    DEFINITION
    DESIGN
    BUILDING
    TESTING
    INTEGRATION
    SUPPORT
    MAINTENANCE
    RELEASE
    Project Solution Life Cycle
    PROCESS MAPPING
    Process map will graphically describe the overall process flow and identifies the work activities, activity outputs, and resources required.
    johnmacasio@onecitizen.net
  • 43. VISIONING
    PLANNING
    REQUIREMENT
    DEFINITION
    DESIGN
    BUILDING
    TESTING
    INTEGRATION
    SUPPORT
    MAINTENANCE
    RELEASE
    Project Solution Life Cycle
    PROCESSING MAPPING
    It creates a common understanding across the departments of the organization of the current (i.e., "as-is") situation, and a starting point to elaborate the future (i.e. “to-be”) situation.
    johnmacasio@onecitizen.net
  • 44. VISIONING
    PLANNING
    REQUIREMENT
    DEFINITION
    DESIGN
    BUILDING
    TESTING
    INTEGRATION
    SUPPORT
    MAINTENANCE
    RELEASE
    Project Solution Life Cycle
    Determine the Boundaries
    List the Steps
    Sequence the Steps
    Draw Appropriate Symbols
    System Model
    Check for Completeness
    Finalize the Flowchart
    7 STEPS
    PROCESS
    MAPPING
    johnmacasio@onecitizen.net
  • 45. Project Solution Life Cycle
    S.I.P.O.C.
    johnmacasio@onecitizen.net
  • 46. Project Solution Life Cycle
    S.I.P.O.C.
    johnmacasio@onecitizen.net
  • 47. Project Solution Life Cycle
    E.T.V.X.
    johnmacasio@onecitizen.net
  • 48. VISIONING
    PLANNING
    REQUIREMENT
    DEFINITION
    DESIGN
    BUILDING
    TESTING
    INTEGRATION
    SUPPORT
    MAINTENANCE
    RELEASE
    Project Solution Life Cycle
    johnmacasio@onecitizen.net
  • 49. VISIONING
    PLANNING
    REQUIREMENT
    DEFINITION
    DESIGN
    BUILDING
    TESTING
    INTEGRATION
    SUPPORT
    MAINTENANCE
    RELEASE
    Project Solution Life Cycle
    johnmacasio@onecitizen.net
  • 50. Testing Framework
    Actor's View
    Coding Experts – standards comply
    Designer – models comply
    User – Functional Requiremetns and User Interface
    Intergation Test
    Infrastructure Connected
    Application Workflow Synchronization
    Data Harmonization
    Performance
    johnmacasio@onecitizen.net
  • 51. VISIONING
    PLANNING
    REQUIREMENT
    DEFINITION
    DESIGN
    BUILDING
    TESTING
    INTEGRATION
    SUPPORT
    MAINTENANCE
    RELEASE
    Project Solution Life Cycle
    johnmacasio@onecitizen.net
  • 52. VISIONING
    PLANNING
    REQUIREMENT
    DEFINITION
    DESIGN
    BUILDING
    TESTING
    INTEGRATION
    SUPPORT
    MAINTENANCE
    RELEASE
    Project Solution Life Cycle
    johnmacasio@onecitizen.net
  • 53. VISIONING
    PLANNING
    REQUIREMENT
    DEFINITION
    DESIGN
    BUILDING
    TESTING
    INTEGRATION
    SUPPORT
    MAINTENANCE
    RELEASE
    Project Solution Life Cycle
    johnmacasio@onecitizen.net
  • 54. VISIONING
    PLANNING
    REQUIREMENT
    DEFINITION
    DESIGN
    BUILDING
    TESTING
    INTEGRATION
    SUPPORT
    MAINTENANCE
    RELEASE
    Project Solution Life Cycle
    johnmacasio@onecitizen.net