Bus time management


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Bus time management

  1. 1. Report and Analysis of Effective Self-Management John Kokolakis October 17th 2013 Business Practice BUS 150 Section 106 Nankin Contemporary Professor S
  2. 2. Table of Contents S Slide 1 --- Introduction S Slide 2 --- Important vs. Urgent S Slide 3 --- Time Management Matrix S Slide 4 --- Time Management Matrix Explained S Slide 5 --- Day One Results S Slide 6 --- Day Two Results S Slide 7 --- Conclusion
  3. 3. Introduction S Time Management is an essential part of everyday life. S When managing your time, it is ideal to make decisions based on what is important along with what is urgent. S There are four different types of events when you base them off of importance and urgency. 1
  4. 4. Important vs. Urgent S Important events are ones that need positive results. S Urgent events are ones that must be completed as soon as possible. S Combining urgent or not urgent events with important or not important events will help you manage your time into four quadrants within a time management matrix. 2
  5. 5. Time Management Matrix Urgent Not Urgent Important I. Important/Urgent II. Important/Not Urgent Crises; Pressing problems; Deadline-driven projects. Principle Centered Activities; Planning; Prevention; Relationship building; Opportunity Recognition; True Recreational Activities Not Important III. Not Important/Urgent IV. Not Important/Not Urgent Imminent pressing matters; "Popular" Activities (i.e., activities that you think will make you popular with others); Personal Interruptions; Some calls and mail; Certain meetings and reports. Time wasters; So called "Pleasant" activities that are not really pleasant (e.g., drinking to excess) that are actually escapes from responsibilities. Trivia, busy work. Some types of mail/phone calls. 3 Notes from Professor Nankin
  6. 6. Time Management Matrix Explained S Quadrant I, Important and Urgent, contains events that are essential and need to be completed quickly. S Example: A four page essay due the next morning. S Quadrant II, Important and Not Urgent, contains events that are essential, but do not need to be completed right away. S S This quadrant should be where most time is spent. Example: Writing an essay that is not due for another week. S Quadrant III, Not Important and Urgent, contains events that do not need to be completed, but others seem like it is an important event. S Example: Going to play basketball with friends even though you don’t want to. S Quadrant IV, Not Important and Not Urgent, contains events that should be avoided at all costs. These events are distractions that are not necessary. S 4 Example: Going to the movies because work is causing stress.
  7. 7. Day One Results Time Managed in Hours 4 22% 3 17% 3 Quadrant I Quadrant II Quadrant III Quadrant IV S Most time was spent in class and doing homework in a timely way. S Very little time spent focusing on “last 2 11% minute” work. S Not that much time was wasted with 9 50% distractions and peer pressured activities. 5
  8. 8. Day Two Results Time Managed in Hours 3 17% Quadrant I Quadrant II Quadrant III 2 11% Quadrant IV S Again most time was spent in class and doing homework in an organized and planned manner. 5 28% 8 44% S While less time was spend doing last minute work, more time was spent with peer pressured activities. S Less time was wasted with distractions. 6
  9. 9. Conclusion S Ideally most time should Total Time Managed in Hours Quadrant I 5 7 19% 14% Quadrant II Quadrant III Quadrant IV 7 20% be spent in Quadrant II, which it was. S However, adding up the hours, 36 total, means that each night only contains on average six hours of sleep. S By cutting out time in 17 47% 7 Quadrants III and IV, a healthy eight hours of sleep can be achieved.