Using Digital Tools to
  Get Things Done
  E d Te c h 2 0 0 6 - A s h l a n d

           Presented by:
        John G. He...
John Hendron
                Creative
                 Musical
        Macintosh-Guru
           Right-Brained
           ...
Goochland County Public Schools


Instructional Technologist
Teacher Training
Instructional Design
Webmaster


PowerBook G4
Goochland County Public Schools

preK-12
est. 2,200 students

5 schools

Mac OS X Platform
Faculty each have iBook G4/Powe...
Enough about me.
Let’s talk about my (dis)organization.
Will a Serenade help me?




     Loose ends, disorganized tasks can cause stress.
“We need to transform all the
‘stuff’ we’re trying to organize
 into actionable stuff we need
             to do.”
“The key to managing your
 ‘Stuff’ is managing your
          actions.”
www.davidco.com
Can we apply
personal productivity +
GTD to the
computer?

To my Macintosh?




www.43folders.com
GTD Overview
5 Levels of
     Organization
• Collect
• Process
• Organize
• Review
• Act
Corral your E-mail
Inbox
1 Respond
2 Action
3 Hold
4 Waiting
5 Archive
 (subfolders)
Get your Space in Order
Filing Folders
(Physical) Inbox
Filing System (Cabinet)
Paper Clips, Stapler
Label Maker
Sharpie P...
Action Items

• One of thein new light: establishis putting
             keys to a GTD system
  your tasks                ...
Example Actions

• @Home
  • call Time Magazine at 1-800-665-5555 to
    cancel subscription of Time by end of the
    mon...
Example Lists

• @Waiting For...
• @Home
• @Classroom
• @Meeting
• @Computer
Using Software for GTD
       Sidenote
      TiddlyWiki*
        Instiki*
          iCal
      Quicksilver
      Backpack*...
Using a Notebook
                               A travelling journal
                                         Moleskine
  ...
It takes practice...




                 www.glnd.k12.va.us/resources/gtd/
No Matter Where You are Headed...
Organize by function, not content.
GTD = Workflow
• Get everything in acan be manipulated
                       physical, or better,
  digital format that
•...
Digital Organization

• Starting a in the digital realm—it’smay
              GTD-inspired workflow
  start best          ...
GTD for Educators
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GTD for Educators

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I gave a presentation on the "Getting Things Done" system by David Allen, specifically, to highlight software applications I use on Macintosh to implement the GTD system. Tips for educators were included.

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GTD for Educators

  1. 1. Using Digital Tools to Get Things Done E d Te c h 2 0 0 6 - A s h l a n d Presented by: John G. Hendron Goochland County Public Schools www.johnhendron.net
  2. 2. John Hendron Creative Musical Macintosh-Guru Right-Brained Messy? In need of organization? Yes!
  3. 3. Goochland County Public Schools Instructional Technologist Teacher Training Instructional Design Webmaster PowerBook G4
  4. 4. Goochland County Public Schools preK-12 est. 2,200 students 5 schools Mac OS X Platform Faculty each have iBook G4/PowerBook http://www.glnd.k12.va.us
  5. 5. Enough about me. Let’s talk about my (dis)organization.
  6. 6. Will a Serenade help me? Loose ends, disorganized tasks can cause stress.
  7. 7. “We need to transform all the ‘stuff’ we’re trying to organize into actionable stuff we need to do.”
  8. 8. “The key to managing your ‘Stuff’ is managing your actions.”
  9. 9. www.davidco.com
  10. 10. Can we apply personal productivity + GTD to the computer? To my Macintosh? www.43folders.com
  11. 11. GTD Overview
  12. 12. 5 Levels of Organization • Collect • Process • Organize • Review • Act
  13. 13. Corral your E-mail Inbox 1 Respond 2 Action 3 Hold 4 Waiting 5 Archive (subfolders)
  14. 14. Get your Space in Order Filing Folders (Physical) Inbox Filing System (Cabinet) Paper Clips, Stapler Label Maker Sharpie Pens Someday/Maybe Trash Can Reference Folders Current, or Project Folders Waiting-For Notebook, or index cards
  15. 15. Action Items • One of thein new light: establishis putting keys to a GTD system your tasks a list of action items—in concrete, discreet terms—that says what specifically you have to do, and what’s involved. • Organizeto do them—as opposed to by these lists by context—where you have project
  16. 16. Example Actions • @Home • call Time Magazine at 1-800-665-5555 to cancel subscription of Time by end of the month. • @Desk • make 50 photocopies of science worksheets for Wednesday’s lesson.
  17. 17. Example Lists • @Waiting For... • @Home • @Classroom • @Meeting • @Computer
  18. 18. Using Software for GTD Sidenote TiddlyWiki* Instiki* iCal Quicksilver Backpack* Omni Outliner
  19. 19. Using a Notebook A travelling journal Moleskine Index Cards, i.e., Hipster PDA Concept: Don’t stress out over what you cannot remember!
  20. 20. It takes practice... www.glnd.k12.va.us/resources/gtd/
  21. 21. No Matter Where You are Headed...
  22. 22. Organize by function, not content.
  23. 23. GTD = Workflow • Get everything in acan be manipulated physical, or better, digital format that • Organize content by its need for completion, or “action” • Organize reference material by project • Organizesteps in lists, or pass them along actions by “quickies,” or into discreet to others for delegation, or set-aside in a “someday/maybe” list
  24. 24. Digital Organization • Starting a in the digital realm—it’smay GTD-inspired workflow start best simply easier to begin organization with software tools fit for the task... • Use the conclusion of each week to collect together new ideas—open loops—and set actions for the week and days to come.
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