Lotus symphony and you - how to stop giving microsoft your money!

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Lotus Symphony and You How to stop giving Microsoft your money!

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 60 Minutes of John talking about … • Lotus Symphony – The Executive Perspective – The User Perspective – The Developer Perspective

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 John D. Head • Director of Enterprise Collaboration at PSC Group, LLC • Involved in Lotus technology since 1993 • OpenNTF.org Steering Committee Member and IP Working Group Chairman Speaker • Over 30 sessions at Lotusphere since 1996 • Speaker at Lotus Developer , ILUG, UKLUG, and other conferences Author • Publications on Office and SmartSuite integration with Notes • LotusUserGroup.org contributing Author and Forum moderator • “Lotus Symphony for Dummies” Technical Editor • “Self Assessment and Strategy Guide for Migrating from Domino Document Manager “ Redbook Author www.johndavidhead.com twitter.com/johnhead 3

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 PSC Group, LLC  IBM Premium Business Partner for • Host of the following blogs: 19+ Years • Ed Brill’s (www.edbrill.com)  Microsoft Managed Partner • Lotus Design Blog(Mary Beth Raven)  Notes & Domino 8.5 Design Partner (www.notesdesign.com) • LotusStaffNotes (Brent Peters)  OpenNTF.org Alliance Member, (www.lotusstaffnotes.com) Steering Committee Company, & Former • Lotus Connections Team (synch.rono.us) Host of OpenNTF.org • Lotus Sametime (www.thesametimeblog.com)  Winner of 2007 & 2009 Lotus Awards! • Domino Server Team (www.dominoblog.com) • Lotus Mashups (www.mix-and-mash.com) • Chris Pepin – IBM CTO’s Office (www.chrispepin.com)

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Let’s take a poll • Who is using … – Office 97 and earlier – Office 2000 – Office XP – Office 2003 – Office 2007 – OpenOffice / StarOffice – Lotus Symphony – Other

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 OpenOffice.org — The History • StarDivision StarOffice written in the mid 80s • Bought by Sun Microsystems in 1999, StarOffice released in August 1999 • Source code released October 2000 • OpenOffice.org 1.0 released May 2002, 2.0 in October 2005 • OpenDocument format becomes international standard ISO/IEC 26300 November 2006 • IBM Lotus Workplace Productivity Editors released 2005 – Based on OpenOffice.org 1.1 • OpenOffice.org 2.2 released March 2007 • Notes 8 to include IBM Productivity Tools, based on OpenOffice.org 1.1X • Lotus Symphony Beta 1 released in October 2007 • Lotus Symphony 1.0 May 2008 • Lotus Symphony 1.3 Spring 2009 • Lotus Notes & Domino 8.5.1 Fall 2009 • Lotus Symphony 3 Fall 2010

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 What is OpenOffice.org? • Free office suite • Description from their Web site – “OpenOffice.org is a multiplatform and multilingual office suite and an open-source project. Compatible with all other major office suites, the product is free to download, use, and distribute. To help build the community, join us.” • Their mission statement – “To create, as a community, the leading international office suite that will run on all major platforms and provide access to all functionality and data through open-component based APIs and an XML-based file format.”

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 What is OpenOffice.org? (cont.) • Getting past the marketing message – OpenOffice.org is an alternative to Microsoft Word, Excel, and PowerPoint, and it is free • Provides the following applications: – Writer — document editor – Impress — presentation program – Math — math function creator – Draw — vector drawing tool – Calc — spreadsheet – Base — database

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Why Should I Care About OpenOffice.org? • Only office suite that supports Open Document Format (ODF) 100% • A free alternative to Microsoft Office • Runs on three platforms – Windows – Mac – Linux • Saves to PDF natively • OpenOffice.org is the basis of the IBM Lotus Symphony

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 What is Lotus Symphony? • IBM branded the Notes 8 Productivity Tools as Lotus Symphony • Stand-alone Release • Beta 1 was released in Oct 07 • IBM is on a 8 week release cycle with Symphony • Notes 8.0.1 has Symphony Beta 4 • Notes 8.5 Beta 1 has Symphony 1.0 • Notes 8.5.1 has Symphony 1.3 • Symphony 1.3 stand-alone available • Symphony 3 stand-alone available

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Lotus Symphony Details • How do they relate to OpenOffice.org? – They are based on OpenOffice.org 1.1 – IBM has made changes since the code branch • Do they support ODF? – Yes, as well as Microsoft Office 97 through 2003 • Do they have an API? – Yes, an HTML-like document API – Supported in Eclipse.org development and composite applications • What about LotusScript? – No support for LotusScript or OLE/COM in 8.0.0 – 8.0.1 adds basic OLE/COM support – 8.5.1 adds LotusScript and Java API

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Lotus Symphony – The Executive Perspective • For the past 10 years, Office has been the monopoly • Users are changing the way they work • Speed and mobility vs feautures – Lightweight applications – On-line editing – Mobile editing

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Microsoft Office is cheap! • This is the #1 misconception in our industry • Microsoft is more expensive than Lotus … • “Prove It” • OK …

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 The Microsoft Desktop vs. Lotus Collaboration Suite Cost Note: All MS prices are approximate Open Price License prices in US$

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 But that isn’t the real cost • In 2007, Microsoft broke the Core CALS for many of the servers • Standard and Enterprise • Many features now require an Enterprise CAL

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Microsoft Exchange Server 2010

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Microsoft Office Communication Server 2010

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Microsoft SharePoint Server 2010

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Microsoft Office Enterprise 2010

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 The Microsoft Desktop vs. Lotus Collaboration Suite with Enterprise CALS Note: All MS prices are approximate Open Price License prices in US$

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Do you want Support? • Now we have to add Software Assurance • Upgrade Assurance – Did you buy Windows SA in 2003? – You didn’t get Windows Vista until 2006/07 – You wasted money!

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 The Microsoft Desktop vs. Lotus Collaboration Suite with Enterprise CALS and SA Note: All MS prices are approximate Open Price License prices in US$

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 But wait … we have the OS • You get your Operating System with your machines – Windows OEM – Linux – Mac OS • Your numbers are bloated! • Ok … let’s fix that

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 The Microsoft Desktop vs. Lotus Collaboration Suite Cost with Enterprise CALS and SA Note: All MS prices are approximate Open Price License prices in US$

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 What are you really paying? • These are all Open Licensing or SRP pricing • You won’t pay those prices • Even with license agreement savings, you will pay 50% to 70% more for Microsoft

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 So what am I paying for?

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Support Option 1 Support Option 2 Symphony Embedded Version Standalone Symphony Free –Passport Advantage support Support –Included with purchase of other products – Web based moderated forum support • Notes 8, 8.5, & 8.5.1 – Forums monitored by IBM and the community • Foundations –No additional charge – Hints and Tips – Developer support forum Support Option 3 Symphony Standalone Fee Based Support Offering – Passport Advantage support – Passport Advantage or Express Contract required – $25,000 for up to 20,000 users – Limited to 20 technical contacts – Worldwide 24x7 Unlimited Incidents

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Resources Project Liberate Executive Briefings • SW License Optimization Can: • 2 Day on-site briefings – Understand how to demonstrate the • Covers the Lotus Symphony story for alternatives to Microsoft EA bundle so – Executives your customers could reduce their budget and be able to invest in mission critical – Administrators projects. – Developers – Explain Microsoft interdependencies • Includes a Microsoft Office strategy and how customers can be tied assessment and strategy white paper without being able to negotiate. – Show customers the Real Cost of • Contact jhead@psclistens.com for Microsoft’s collaboration strategy based more info on lessons learned from hundreds of customers engagements. • liberate@us.ibm.com • www.ibm.com/software/info/liberate

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Lotus Symphony – The User Perspective • Why would a user want to use something other than Office? • Why are they using Google Docs?

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Identifying Users • Casual- Task Users • Common uses of documents, spreadsheets & presentations • Mostly viewing and light editing • Filling out templates (status reports, etc.) • Use out of box with little to no customization • Example: Customer service, and other supporting functions • Start now!

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Identifying Users • Medium – Power Users • More robust needs for documents, spreadsheets & presentations • Stronger interoperability requirements as need to collaborate with Office users • Example: Sales, marketing, • Move over time

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Identifying Users • Power & Macro Users • Heavy Excel users • Third-party application integration • Heavy reliance on macros • Example: Finance department • Symphony 1.3 added Data Pilots (Pivot Tables) • Symphony 2.0 will allow VBA macros to be run

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Lotus Symphony Features • Three applications • Lotus Symphony Documents • Lotus Symphony Presentations • Lotus Symphony Spreadsheets  Robust and complete feature set • Designed for the majority of end users • Intuitive interface, easy to learn • Multiple file formats supported

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Lotus Symphony File Formats Application ISO/IEC ODF Microsoft Office OpenOffice.org Other Formats XML Documents .odt .doc, dot .sxw .rtf read .docx, dotx .txt Spreadsheets .ods .xls, xlt .sxc .csv read .xlsx, xltx Presentations .odp .ppt, pot .sxi Read .pptx, potx • Additional supported formats – Export documents, spreadsheets and presentations to Adobe PDF – Import Lotus SmartSuite documents, spreadsheets, and presentations

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Lotus Symphony Documents • Create, edit, & share complex word processing documents • Robust feature set including: – Formatting options for text, page, paragraph – Headers, footers, footnotes, indexes, table of contents – Drawing tools – Pre-defined document styles – Pre-defined fields (i.e., dates, page numbering)

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Lotus Symphony Presentations • Create, edit, and share complex presentations • Robust feature set including: – Pre-defined presentation templates – Slide show mode with animations and page transitions – Speaker presentation timing and rehearsal modes – Speaker notes – Flexible navigation views – page by page, text outline, page thumbnail, and speaker note views

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Lotus Symphony Spreadsheets • Create, edit, and share complex spreadsheets • Robust feature set includes: – Supports conventional row and column format for spreadsheets – Spreadsheet sizes up to 256 columns and 65,536 rows – Supports up to 256 sheets per spreadsheet – Large library of pre-defined calculation functions

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Lotus Symphony Deployment • Included with Lotus Notes – 8.0.0 = Productivity Editors – 8.0.1 = Lotus Symphony Beta 4 – 8.0.2 = Lotus Symphony 1.0 – 8.5.0 = Lotus Symphony 1.1 – 8.5.1 = Lotus Symphony 1.3 • Included with Lotus Foundations • Stand-alone

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Can we update the embedded tools ourselves? • YES • Symphony 1.3.0.1 installs on top of 8.5.1 • Notes 8.5.2 includes Symphony 1.3.0.1 • Symphony 3.0 add-on installs on top of Notes 8.5.1 and 8.5.2

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Each demo is the equivlant of a ―Hello World‖ sample They are self contained and as little code as possible No error trapping, etc This will get you started with Integration

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Symphony Documents (UNO) Symphony Spreadsheets (UNO) Symphony Presentations (UNO) Symphony Documents (LS API) Symphony Spreadsheets (LS API) Symphony Presentations (LS API)

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 ―Getting Started‖ demo #1 Demonstrates how to use LotusScript to have Notes automate Lotus Symphony Documents via UNO

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 ―Getting Started‖ demo #2 Demonstrates how to use LotusScript to have Notes automate Lotus Symphony Spreadsheets via UNO

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 ―Getting Started‖ demo #3 Demonstrates how to use LotusScript to have Notes automate Lotus Symphony Presentations via UNO

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 • Included with Notes 8.5.1 is the new Symphony API • Supports LotusScript and Java • Must run from Notes client – does not work with Standalone Symphony Application (applications or plug-ins) • API is modeled after Notes Object Model • Symphony Container added to Composite Applications thru the CA Editor

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 • Create a new SymphonyApplication object • This is a base level object, much like the NotesSession • You will not see anything on screen after setting this Dim application As SymphonyApplication Set application = New SymphonyApplication

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 • Initialize the Documents Application • You should see the Symphony Application at this point Dim documents As SymphonyDocuments Set documents = application.Documents

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 • Create a new document • You can also create a new document based on a Template using the second property Dim document As SymphonyDocument Set document = documents.AddDocument("",False,True) • New Document based on a template Set document = documents.AddDocument("D:FileTypeAssociationtest.ott",True,True)

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 • You can set a range based on a paragraph, table, or in this case, the entire document contents Dim range As SymphonyTextRange Set range = document.content.End

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 • Using the InsertBefore or InsertAfter methods, you can insert text based on any range or object Call range.InsertBefore("Hello World")

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 ―Getting Started‖ demo #4 Demonstrates how to use LotusScript to have Notes automate Lotus Symphony Documents via the new LS API

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 ―Getting Started‖ demo #5 Demonstrates how to use LotusScript to have Notes automate Lotus Symphony Spreadsheets via the new LS API

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 ―Getting Started‖ demo #6 Demonstrates how to use LotusScript to have Notes automate Lotus Symphony Presentations via the new LS API

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Using the Lotus Symphony Toolkit • Documentation and samples for integrating the Lotus Symphony with Notes 8 Standard • Lotus Symphony Developers API 8.0 Windows.exe • Download this from Lotus Symphony website • Targeted at people who know: – Java – HTML internals – ODF • Most of the time you will use this from a Composite Application (CA)

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Productivity Tools Architecture

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Lotus Symphony Toolkit • Developer Guide – Overview, development environment setup, development process, API introduction, Sample code – How to customize Symphony and make use of UNO API • Samples – Customize Symphony menu, toolbar, side shelf – API usage (Java, UNO) • API reference – Javadoc

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Lotus Symphony with Eclipse.org Plug-ins • Enable deploying Eclipse plug-ins to Symphony • API for accessing Symphony controls and document content • Enable UI extensions – Menu (add-ins) – Toolbar (set of buttons) – Stack in side shelf – Another window • Examples – AutoRecognizer – Translator – Backend integration – Customized editor

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Introductions ―Getting Started‖ with Integration Advanced Integration From the Notes Client From Lotus Symphony Looking Forward Q&A

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 From your Contacts application: Create Letter Mass Mail Merge Export Create Presentation This requires that you replace the design of your Contacts application with the OpenNTF.org Contacts Experience template

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 From your Contacts, create a new letter for the selected contact in Lotus Symphony Documents. Allow the user to select from custom templates

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 From your Contacts, create a mass mail merge for the selected contacts in Lotus Symphony Documents. Allow the user to select from custom templates

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 From your Contacts, export selected fields for the selected contacts in Microsoft Excel.

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 From your Contacts, create a presentation for the selected contact in Microsoft PowerPoint. Allow the user to select from custom templates

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Using a custom Symphony Plug-in, add an Insert Image menu item and sidebar that allows for easy image insertion from a Notes repository.

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Lotus Symphony Programmability Summary Symphony in Notes 8.5.1 Symphony 1.3 Symphony in Expeditor (future) Eclipse Plug-in Yes Yes Yes Composite Yes (in nsf) Yes Yes (via Portal) Application Lotuscript Yes No No Support Server Domino No Lotus Expeditor Server Support/Manag Websphere Portal ed Local services Editors/Mail/Calendar/... Editors, Web Browser Editors/DB2e/Encryption... Development Toolkit for Productivity Tools Symphony Toolkit Expeditor Toolkit Tools Domino Desinger Support Service Symphony Web Site Service Skills needed Notes/Java Eclipse, Java, Expeditor/Portal for developers Expeditor

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 • We finally have great tools • Domino Designer for Eclipse • Lotus Symphony API for LotusScript and Java • Great Tools Coming • Symphony 3.0 • New/Updated APIs for Notes Data • REST • DXL • LotusScript • Java • We have multiple options • Office, Symphony, OpenOffice.org, Google Docs, etc. • Competition will be good for us … if we can deal with all the changes

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Document Generation is starting to become a viable option Using the standard formats of OOXML, ODF, and PDF Instead of requiring the application to be present, this is done with no interaction of any application Tools C# and the OOXML Toolkit for Office Java and the upcoming ODF Toolkit from IBM for Symphony Numerous PDF APIs and Toolkits for both .NET and Java Can generate server side in a fraction of the time Here is a demo of what we are doing with Document Generation …

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Lotus Symphony Homepage – with community forums and downloads Symphony.lotus.com My Symphony Blog Entires www.johndavidhead.com/symphonythursday My Symphony Videos http://www.youtube.com/user/johndavidhead OpenNTF.org — the open source Web site for Notes www.openntf.org Integra4Notes Web site www.integra4notes.com Slides and content available from http://www.johndavidhead.com http://www.psclistens.com

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Third-Party Application Support • Product vs. Custom Development • Both have their place • Integra for Notes Symphony Edition • Supports Lotus Symphony and the Notes Productivity Editors • Requires 8.5.1 • Lotus Spreadsheets support today www.integra4notes.com

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 Planet Lotus (www.planetlotus.org) is an aggregation of Lotus related blogs and news IdeaJam (www.ideajam.net) is a place where people can post and share their ideas, and gauge the marketability, popularity and viability with input from others OpenNTF (www.openntf.org) is a site devoted to getting groups of individuals all over the world to collaborate on Lotus Notes/Domino applications and release them as open source IBM’s Official portal for developers including a dedicated section for Lotus (www.ibm.com/developerworks/lotus) Bleedyellow.com provides community implementations of Lotus Connections and Sametime Lotus Greenhouse (greenhouse.lotus.com) is a live community website where you can use Lotus Collaboration Products for free! LotusUserGroup.org is the on-line home of the IBM Lotus community for regional and virtual user groups The Lotus Community Podcasts

Lotus Symphony and You - How to stop giving Microsoft your money! – ILUG 2010 John Head jhead@psclistens.com Facebook.com/johndhead Facebook.com/PSCGroup Twitter.com/johnhead Twitter.com/PSCGroup 1051 Perimeter Drive Suite 500 LinkedIN.com/in/johndhead Linkedin.com/company/psc-group-llc Schaumburg, IL 60173 Slideshare.com/johndhead Slideshare.com/PSCGroup (847) 517-7200 Youtube.com/johnhead Youtube.com/PSCGroup (847) 517-7600 fax www.johndavidhead.com www.pscgroup.com

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Lotus symphony and you - how to stop giving microsoft your money!

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Lotus symphony and you - how to stop giving microsoft your money! Presentation Transcript