Ilug 2008 - Lotus Symphony and You - How to stop giving Microsoft your money

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For years, you have given Microsoft money for Office Licenses. Would you be interested if we could show you how you could save the money and still produce great documents, spreadsheets and …

For years, you have given Microsoft money for Office Licenses. Would you be interested if we could show you how you could save the money and still produce great documents, spreadsheets and presentations? This session is for you. The first half of the session will be a real-world comparison of Lotus Symphony to Microsoft Office and OpenOffice.org. We will help you decide what type of workers and situations should use which product. We will transition the session to cover the Application Development story. What can you do to integrate Lotus Symphony with your applications? We will cover Composite Applications, Expeditor and Eclipse.org Plug-ins, and LotusScript support. Come to this session with an open mind!

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  • 1. Lotus Symphony and You How to stop giving Microsoft your money!
  • 2. Before we begin …
    • Please turn off/set to vibrate/mute all Cell Phones Pagers Computers
    • If they go off and I hear them, they are mine  Please remember to fill out your evaluations
  • 3. 50 Minutes of John talking about …
    • Lotus Symphony
      • The Executive Perspective
      • The User Perspective
      • The Developer Perspective
  • 4. Who is John
    • Director of Enterprise Collaboration at PSC Group, LLC
    • Working with Lotus technology since 1993
    • Speaker at Lotusphere, Lotus Developer, and ILUG
    • Specializing in Integration of Lotus Notes & Domino with Microsoft Office, OpenOffice.org, & Lotus Symphony
  • 5. PSC Group, LLC
    • IBM Premium Business Partner for 18+ Years
    • Microsoft Gold Partner
    • Notes 8 and 8.5 Design Partner
    • Host of IdeaJam.net
    • Former Host of OpenNTF.org
    • Winner of 2007 Lotus Award!
    • Host of the following blogs:
      • Ed Brill’s (www.edbrill.com)‏
      • Alan Lepofsky’s Notes Tip’s (www.alanlepofsky.net)‏
      • Alan Gartenberg – DB2 (www.adamgartenberg.com)‏
      • Jeff Eisen – Hannover (www.jeffeisen.com)‏
      • Domino Server Team (www.dominoblog.com)‏
      • Lotus Connections Team
      • (synch.rono.us)
      • Lotus Sametime Team
      • (www.thesametimeblog.com)
      • IBM Mashup Team
      • (www.mix-and-mash.com)
      • Chris Pepin (www.chrispepin.com)
  • 6. Let’s take a poll
    • Who is using …
      • Office 97 and earlier
      • Office 2000
      • Office XP
      • Office 2003
      • Office 2007
      • OpenOffice / StarOffice
      • Lotus Symphony
      • Other
  • 7. OpenOffice.org — The History
    • StarDivision StarOffice written in the mid 80s
    • Bought by Sun Microsystems in 1999, StarOffice released in August 1999
    • Source code released October 2000
    • OpenOffice.org 1.0 released May 2002, 2.0 in October 2005
    • OpenDocument format becomes international standard ISO/IEC 26300 November 2006
    • IBM Lotus Workplace Productivity Editors released 2005
      • Based on OpenOffice.org 1.1
    • OpenOffice.org 2.2 released March 2007
    • Notes 8 to include IBM Productivity Tools, based on OpenOffice.org 1.1X
    • Lotus Symphony Beta 1 released in October 2007
    • Lotus Symphony 1.0 May 2008
  • 8. What is OpenOffice.org?
    • Free office suite
    • Description from their Web site
      • “ OpenOffice.org is a multiplatform and multilingual office suite and an open-source project. Compatible with all other major office suites, the product is free to download, use, and distribute. To help build the community, join us.”
    • Their mission statement
      • “ To create, as a community, the leading international office suite that will run on all major platforms and provide access to all functionality and data through open-component based APIs and an XML-based file format.”
  • 9. What is OpenOffice.org? (cont.)
    • Getting past the marketing message
      • OpenOffice.org is an alternative to Microsoft Word, Excel, and PowerPoint, and it is free
    • Provides the following applications:
      • Writer — document editor
      • Impress — presentation program
      • Math — math function creator
      • Draw — vector drawing tool
      • Calc — spreadsheet
      • Base — database
  • 10. Why Should I Care About OpenOffice.org?
    • Only office suite that supports Open Document Format (ODF) 100%
    • A free alternative to Microsoft Office
    • Runs on three platforms
      • Windows
      • Mac
      • Linux
    • Saves to PDF natively
    • OpenOffice.org is the basis of the IBM Productivity Tools included with IBM Lotus Notes 8
  • 11. The Notes 8 Productivity Editors
    • How do they relate to OpenOffice.org?
      • They are based on OpenOffice.org 1.1
      • IBM has made changes since the code branch
    • Do they support ODF?
      • Yes, as well as Microsoft Office 97 through 2003
    • Do they have an API?
      • Yes, an HTML-like document API
      • Supported in Eclipse.org development and composite applications
    • What about LotusScript?
      • No support for LotusScript or OLE/COM in 8.0.0
      • 8.0.1 adds basic OLE/COM support
  • 12. What is Lotus Symphony?
    • IBM branded the Notes 8 Productivity Tools as Lotus Symphony
    • Stand-alone Release
    • Beta 1 was released in Oct 07
    • IBM is on a 8 week release cycle with Symphony
    • Notes 8.0.1 has Symphony Beta 4
    • Notes 8.5 Beta 1 has Symphony 1.0
  • 13. Lotus Symphony – The Executive Perspective
    • For the past 10 years, Office has been the monopoly
    • Users are changing the way they work
    • Speed and mobility vs feautures
      • Lightweight applications
      • On-line editing
      • Mobile editing
  • 14. Microsoft Office is cheap!
    • This is the #1 misconception in our industry
    • Microsoft is more expensive than Lotus …
    • “ Prove It”
    • OK …
    Lotus Symphony – The Executive Perspective
  • 15. The Microsoft Desktop vs. Lotus Collaboration Suite Cost Note: All MS prices are approximate Open Price License prices in US$ Lotus Symphony – The Executive Perspective
  • 16. But that isn’t the real cost
    • In 2007, Microsoft broke the Core CALS for many of the servers
    • Standard and Enterprise
    • Many features now require an Enterprise CAL
    Lotus Symphony – The Executive Perspective
  • 17. Microsoft Exchange Server 2007 Lotus Symphony – The Executive Perspective
  • 18. Microsoft Office Communication Server 2007 Lotus Symphony – The Executive Perspective
  • 19. Microsoft Sharepoint Server 2007 Lotus Symphony – The Executive Perspective
  • 20. Microsoft Office Enterprise 2007 Lotus Symphony – The Executive Perspective
  • 21. The Microsoft Desktop vs. Lotus Collaboration Suite with Enterprise CALS Note: All MS prices are approximate Open Price License prices in US$ Lotus Symphony – The Executive Perspective
  • 22. Do you want Support?
    • Now we have to add Software Assurance
    • Upgrade Assurance
      • Did you buy Windows SA in 2003?
      • You didn’t get Windows Vista until 2006/07
      • You wasted money!
    Lotus Symphony – The Executive Perspective
  • 23. The Microsoft Desktop vs. Lotus Collaboration Suite with Enterprise CALS and SA Note: All MS prices are approximate Open Price License prices in US$ Lotus Symphony – The Executive Perspective
  • 24. But wait … we have the OS
    • You get your Operating System with your machines
      • Windows OEM
      • Linux
      • Mac OS
    • Your numbers are bloated!
    • Ok … let’s fix that
    Lotus Symphony – The Executive Perspective
  • 25. The Microsoft Desktop vs. Lotus Collaboration Suite Cost with Enterprise CALS and SA Note: All MS prices are approximate Open Price License prices in US$ Lotus Symphony – The Executive Perspective
  • 26. What are you really paying?
    • These are all Open Licensing or SRP pricing
    • You won’t pay those prices
    • Even with license agreement savings, you will pay 50% to 70% more for Microsoft
    Lotus Symphony – The Executive Perspective
  • 27. So what am I paying for? Lotus Symphony – The Executive Perspective
  • 28. What about support?
    • Support Option 1
    • Symphony Embedded Version
      • Passport Advantage support
      • Included with purchase of other products
        • Notes 8
        • Foundations
      • No additional charge
    • Support Option 2
    • Standalone Symphony Free Support
      • Web based moderated forum support
      • Forums monitored by IBM and the community
      • Hints and Tips
      • Developer support forum
    • Support Option 3
    • Symphony Standalone Fee Based Support Offering
      • Passport Advantage support – Passport Advantage or Express Contract required
      • $25,000 for up to 20,000 users – Limited to 20 technical contacts
      • Worldwide 24x7 Unlimited Incidents
    Lotus Symphony – The Executive Perspective
  • 29. Resources Project Liberate
    • SW License Optimization Can:
      • Understand how to demonstrate the alternatives to Microsoft EA bundle so your customers could reduce their budget and be able to invest in mission critical projects.
      • Explain Microsoft interdependencies strategy and how customers can be tied without being able to negotiate.
      • Show customers the Real Cost of Microsoft’s collaboration strategy based on lessons learned from hundreds of customers engagements.
    • [email_address]
    • www.ibm.com/software/info/liberate
    Executive Briefings
    • 2 Day on-site briefings
    • Covers the Lotus Symphony story for
      • Executives
      • Administrators
      • Developers
    • Includes a Microsoft Office assessment and strategy white paper
    • Contact [email_address] for more info
    Lotus Symphony – The Executive Perspective
  • 30. Lotus Symphony – The User Perspective
    • Why would a user want to use something other than Office?
    • Why are they using Google Docs?
  • 31. Identifying Users
    • Casual- Task Users
        • Common uses of documents, spreadsheets & presentations
        • Mostly viewing and light editing
        • Filling out templates (status reports, etc.)
        • Use out of box with little to no customization
        • Example: Customer service, and other supporting functions
        • Start now!
    Lotus Symphony – The User Perspective
  • 32. Identifying Users
    • Medium – Power Users
        • More robust needs for documents, spreadsheets & presentations
        • Stronger interoperability requirements as need to collaborate with Office users
        • Example: Sales, marketing,
        • Move over time
    Lotus Symphony – The User Perspective
  • 33. Identifying Users
    • Power & Macro Users
        • Heavy Excel users
        • Third-party application integration
        • Heavy reliance on macros
        • Example: Finance department
        • Not a target in 2008
    Lotus Symphony – The User Perspective
  • 34. Lotus Symphony Features
      • Three applications
        • Lotus Symphony Documents
        • Lotus Symphony Presentations
        • Lotus Symphony Spreadsheets
      • Robust and complete feature set
        • Designed for the majority of end users
        • Intuitive interface, easy to learn
        • Multiple file formats supported
    Lotus Symphony – The User Perspective
  • 35. Lotus Symphony File Formats
    • Additional supported formats
      • Export documents, spreadsheets and presentations to Adobe PDF
      • Import Lotus SmartSuite documents, spreadsheets, and presentations
    Lotus Symphony – The User Perspective
  • 36. Lotus Symphony Documents
    • Create, edit, & share complex word processing documents
    • Robust feature set including:
      • Formatting options for text, page, paragraph
      • Headers, footers, footnotes, indexes, table of contents
      • Drawing tools
      • Pre-defined document styles
      • Pre-defined fields (i.e., dates, page numbering)
    Lotus Symphony – The User Perspective
  • 37.  
  • 38. Lotus Symphony Presentations
    • Create, edit, and share complex presentations
    • Robust feature set including:
      • Pre-defined presentation templates
      • Slide show mode with animations and page transitions
      • Speaker presentation timing and rehearsal modes
      • Speaker notes
      • Flexible navigation views – page by page, text outline, page thumbnail, and speaker note views
    Lotus Symphony – The User Perspective
  • 39.  
  • 40. Lotus Symphony Spreadsheets
    • Create, edit, and share complex spreadsheets
    • Robust feature set includes:
      • Supports conventional row and column format for spreadsheets
      • Spreadsheet sizes up to 256 columns and 65,536 rows
      • Supports up to 256 sheets per spreadsheet
      • Large library of pre-defined calculation functions
    Lotus Symphony – The User Perspective
  • 41.  
  • 42. Lotus Symphony Deployment
    • Included with Lotus Notes
      • 8.0.0 = Productivity Editors
      • 8.0.1 = Lotus Symphony Beta 4
      • 8.0.2 = Lotus Symphony 1.0
      • 8.5 Beta 1
      • 8.5.0 = Lotus Symphony 1.1
    • Included with Lotus Foundations
    • Stand-alone
    Lotus Symphony – The User Perspective
  • 43. Can we update the embedded tools ourselves?
    • NO
    • Not Yet
    • Grrrrrrrr
    • Coming soon?
    Lotus Symphony – The User Perspective
  • 44. Lotus Symphony – The Developer Perspective
    • Symphony has multiple methods for customization
      • UNO API
      • Symphony Plug-ins
      • Composite Applications
  • 45. Introduction to OpenOffice.org Development
    • Designed on an interface-based component model called Universal Network Objects (UNO)
    • UNO definition
      • UNO offers interoperability between different programming languages, different object models, different machine architectures, and different processes; either in a local network or even via the Internet
      • UNO components can be implemented in, and accessed from, any programming language for which a UNO language binding exists
    Lotus Symphony – The Developer Perspective
  • 46. Does this work with Lotus Symphony
    • All of the demos will be done using Lotus Symphony
    • You will need Notes 8.0.1 or higher
      • IBM has exposed the Lotus Symphony objects to the registry to allow COM to work
    • If you want run the demos in 8.0.0, they will invoke OpenOffice.org
    • There is a way to hack 8.0.0 to work, but it is not supported
    Lotus Symphony – The Developer Perspective
  • 47. What is the ServiceManager?
    • ServiceManager is similar to the NotesSession class
    • It is a factory class that gets you to other places
      • Set SM=CreateObject("com.sun.star.ServiceManager")
    • Think of the ServiceManager as a back-end class, and we want the front end (like NotesUIWorkspace)
      • Set Desktop=SM.createInstance("com.sun.star.frame.Desktop")
    Lotus Symphony – The Developer Perspective
  • 48. What Did That Do?
    • Calling the ServiceManager created an OpenOffice.org window, but we need to do more …
    Lotus Symphony – The Developer Perspective
  • 49. Let’s Start Writer — Word Processing Application
    • So far we have an OpenOffice.Org window, but it doesn’t know what application it will be — we have to tell it
      • Dim args()
      • Set WriterApplication=Desktop.loadComponentFromURL ("private:factory/swriter","_blank",0,args)
    • Args is a variant array
      • We don’t want to pass any parameters, but it must be an array
    • The “s” in “swriter” stands for “Star”
    • Now we have a word processor up and running
    Lotus Symphony – The Developer Perspective
  • 50. The Picture So Far
    • Now we have an application open
    • Time to do something!
    Lotus Symphony – The Developer Perspective
  • 51. Let’s Add Some Text
    • First, we need to get a handle to the text part of the document
      • Set WriterText=WriterApplication.getText()
    • Next, we need a cursor position where we can insert the text
      • Set Cursor=WriterText.createTextCursor()
    • Finally, we can make the traditional greeting
      • Call WriterText.insertString(Cursor,"Hello World!",False)
    Lotus Symphony – The Developer Perspective
  • 52. Hello World!
    • After executing all of that code, this is the result
    • Now let’s try it for real
    Lotus Symphony – The Developer Perspective
  • 53. Notes to Writer/Lotus Symphony Documents Lotus Symphony – The Developer Perspective Demo — Example 1 “ Hello World” from Notes to Writer/ Lotus Symphony Documents
  • 54. Let’s Start Calc — Spreadsheet Application
    • Calc uses a different URL to define the application
      • Set CalcApplication = Desktop.loadComponentFromURL_("private:factory/scalc","_blank",0,args)
    • The command above creates the workbook
    • Next, we need to get the first sheet
      • Set Worksheet=CalcApplication.Sheets.getByName("Sheet1")
    Lotus Symphony – The Developer Perspective
  • 55. Let’s Start Calc — Spreadsheet Application (cont.)
    • Finally, we access the cell into which we want to enter text
      • Set cell=Worksheet.getCellByPosition(3,6)
    • We have set the string in a cell, but which cell is it?
    Lotus Symphony – The Developer Perspective
  • 56. Calc/Lotus Symphony Spreadsheets “Hello World” Lotus Symphony – The Developer Perspective Demo — Example 2 “ Hello World” with Notes and Calc/ Lotus Symphony Spreadsheets Where will the text go?
  • 57. Notes with Calc — D7!
    • Why did the text go into cell D7?
    • Didn’t we write to cell (3,6)?
    Lotus Symphony – The Developer Perspective
  • 58. Rows and Columns Are Numbered from Zero
    • Just like arrays in Notes, the index starts at 0!
    Lotus Symphony – The Developer Perspective
  • 59. Introduction to Impress
    • Impress and Draw are almost the same application
    • Pages contain shapes
    • Shapes can contain text
    • Text is handled just as it is in Writer
    Lotus Symphony – The Developer Perspective
  • 60. Let’s Start Impress — Presentation Application
    • To create the instance of Impress, call its URL
      • Set ImpressApplication=Desktop.loadComponentFromURL_ ("private:factory/simpress","_blank",0,args)
    • Next, call the getDrawPages function to create the default presentation
      • Set Presentation=ImpressApplication.getDrawPages()
    • To get the first slide, use the getByIndex method
      • Set Slide=Presentation.getByIndex(0)
    Lotus Symphony – The Developer Perspective
  • 61. Let’s Start Impress — Presentation Application (cont.)
    • Each layout type has its own number
      • To create a title page, enter the following:
        • Slide.layout=1
    • Finally, we need to get the title and handle it like it’s a Writer text object
      • Set title=Slide.getbyindex(0)
      • Set TitleText=title.getText()
      • Set Cursor=TitleText.createTextCursor()
      • Call TitleText.insertString(Cursor,"Hello World!",False)
    Lotus Symphony – The Developer Perspective
  • 62. Impress and Notes — The Result Lotus Symphony – The Developer Perspective
  • 63. Impress/Lotus Symphony Presentations “Hello World” Lotus Symphony – The Developer Perspective Demo — Example 3 “ Hello World” with Notes and Impress/ Lotus Symphony Presentations
  • 64. Using OpenOffice.org/Lotus Symphony Within Your Applications
    • Add value by:
      • Writer — printing
      • Calc — number crunching and charting
      • Impress — presentations
    • One of the great value adds you get is PDF generation
    • Instead of “exporting” to ODF, you select PDF
    Lotus Symphony – The Developer Perspective
  • 65. Exporting to PDF
    • Creating a PDF from any OpenOffice.org application is very easy
      • args1.Name = "URL"
      • args1.Value = "file:///"+strOutputFN
      • args2.Name = "FilterName"
      • args2.Value = "writer_pdf_Export"
      • Set argsFinal(0)=args1
      • Set argsFinal(1)=args2
      • Kill strKillFN
      • Call objDocument.storeToURL("file:///"+strOutputFN,argsFinal)
    • A PDF of the same name as the file will be saved
    Lotus Symphony – The Developer Perspective
  • 66. OpenOffice.org Integration in a Real-World Application Lotus Symphony – The Developer Perspective Demo — Example 4 An invoicing application that uses OpenOffice.org
  • 67. Using the Lotus Symphony Toolkit
    • Documentation and samples for integrating the Lotus Symphony with Notes 8 Standard
    • Lotus Symphony Developers API 8.0 Windows.exe
    • Download this from Lotus Symphony website
    • Targeted at people who know:
      • Java
      • HTML internals
      • ODF
    • Most of the time you will use this from a Composite Application (CA)
    Lotus Symphony – The Developer Perspective
  • 68. Productivity Tools Architecture Lotus Symphony – The Developer Perspective
  • 69. Lotus Symphony Toolkit
    • Developer Guide
      • Overview, development environment setup, development process, API introduction, Sample code
      • How to customize Symphony and make use of UNO API
    • Samples
      • Customize Symphony menu, toolbar, side shelf
      • API usage (Java, UNO)
    • API reference
      • Javadoc
  • 70. Lotus Symphony with Eclipse.org Plug-ins
    • Enable deploying Eclipse plug-ins to Symphony
    • API for accessing Symphony controls and document content
    • Enable UI extensions
      • Menu (add-ins)
      • Toolbar (set of buttons)
      • Stack in side shelf
      • Another window
    • Examples
      • AutoRecognizer
      • Translator
      • Backend integration
      • Customized editor
  • 71. Possible Future for Developers
    • Content model for easy control and content manipulation
    • As editor component in Expeditor solutions
    • Composite application on Symphony
    • Need stand alone composite application editor
    • Interoperability with OpenOffice.org programmability
    • OpenOffice.org 2.x
    • UNO API and StarBasic
    • Interoperability with MS Office programmability
    • VBA interpreter
    • Enable plug-ins for Symphony in Notes
    • Symphony in a browser
          • DOM model for accessing content via JavaScript
  • 72. Third-Party Application Support
    • Product vs. Custom Development
    • Both have their place
    • Integra for Notes Symphony Edition
    • Supports Lotus Symphony and the Notes Productivity Editors
    • Requires 8.0.1
    • Lotus Spreadsheets support today
    www.integra4notes.com Lotus Symphony – The Developer Perspective
  • 73. Lotus Symphony Programmability Summary Expeditor/Portal Eclipse, Java, Expeditor Notes/Java Skills needed for developers Service Symphony Web Site Service Support Expeditor Toolkit Symphony Toolkit Toolkit for Productivity Tools Domino Desinger Development Tools Editors/DB2e/Encryption... Editors, Web Browser Editors/Mail/Calendar/... Local services Lotus Expeditor Server Websphere Portal No Domino Server Support/Managed No No Yes Lotuscript Support Yes (via Portal) Yes Yes (in nsf) Composite Application Yes Yes Yes Eclipse Plug-in Symphony in Expeditor (future) Symphony 1.0 Symphony in Notes 8.0(.1)
  • 74. Lotus Symphony Roadmap 2008
    • Expanded OS platform support
      • Ubuntu Linux
      • Mac OS X (beta)
    • New functions
      • Mail/Merge
      • Support for Office 2007 file format (read only)
      • Improved pivot table capabilities
      • Macro enablement
    • Continued Focus Items
      • Usability
      • Developer 3rd party application support
      • Performance
    2009
    • GA Mac OS X support
    • Full Office 2007 file format support
    • New plug-ins
      • Lotus Connections
    • More enhancements
      • Major enhancements to Data Pilots (Pivot Charts)
      • Lots of changes for developers
    • More details at Lotusphere 2009
  • 75. Wrap Up
    • Lotus Symphony will continue to mature
    • Notes 8.0.2 will have an updated version
    • Notes 8.5 will have an updated version
    • Will we be able to upgrade Symphony in Notes ourselves?
    • We have multiple options
      • Office, Symphony, OpenOffice.org, etc.
    • The battle is just begun
      • ODF vs. Office XML (OOXML)
    • Competition will be good for us … if we can deal with all the changes
  • 76. Questions? John Head [email_address] www.johndavidhead.com Twitter: johnhead