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Concept Searching Webinar Presentation Concept Searching Webinar Presentation Presentation Transcript

  • Leveraging Conceptual Metadata to Improve Search, Records Management, and Compliance in SharePoint
    Martin Garland
    President Concept Searching
  • Concept Searching
    • Company founded in 2002
    • Management team and founders have over 70 years combined experience and expertise in this space
    • Product launched in 2003
    • Focus on management of structured and unstructured information
    • Technology
    • Open conceptual tagging framework, SOA compliant
    • Automatic conceptual metadata generation, content tagging, auto-classification, taxonomy management
    • Only statistical vendor that can extract conceptual metadata
    • Product Suite: conceptTaxonomyManager, conceptClassifier, conceptSQL, conceptClassifier for SharePoint, contentTypeUpdater for SharePoint
    • Client base: Fortune 500/1000 organizations as well as small companies with strict regulatory requirements
    • Managed Partner under Microsoft ISV Program, Microsoft Enterprise Search ISV , FAST Partner
  • The Impact of Poor and Inconsistent Metadata
    • Inability to find information regardless of search engine
    • Keyword or proximity search does not deliver relevant results
    • No structure to enable users to navigate to the ‘right’ content
    • Non-compliance with Records Management Policies
    • Record declaration process is manual
    • Data stored in wrong location
    • Information not preserved in accordance with organizationally defined guidelines or regulatory regulations
    • Increasing risk of unplanned data exposure events
    • Personally Identifiable Information (PII), Protected Health Information (PHI), HIPAA
    • Organizational confidential and sensitive information
    • Migration, Freedom of Information Act (FOIA), eDiscovery, Enterprise 2.0
  • What Is It Costing You?
    Data Privacy Protection
    Records Management
    Search
    Pre Migration
    • Average cost per exposed record is $197 and ranges from $90-$305 per record
    • 70% of breaches are due to a mistake or malicious intent by an organization’s own staff
    • 67% of data loss in Records Management is due to end user error
    • It costs and organization $180 per document to recreate it when it is not tagged correctly and cannot be found
    • “It’s not about better search”
    • Less than 50% of content is correctly indexed, meta tagged or efficiently searchable
    • 85% of relevant documents are never retrieved in search
    • 60% of stored documents are obsolete
    • 50% of documents are duplicates
    • Requires resources to identify what should/not be migrated
    Problem
    • Eliminate inconsistent end user tagging
    • Automatically declare documents of record based on vocabulary and retention codes
    • Automatically change the Content Type and route to the Records Management repository
    • Identify any type of organizationally defined privacy data
    • Combines pattern matching with associated vocabulary
    • Automatic Content Type updating enabling workflows and rights management
    • Eliminate manual tagging & replace with automatic identification of multi-word concepts
    • Provide guided navigation via the taxonomy structure (i.e. concepts)
    • Go beyond dynamic clustering with conceptual clustering based on the taxonomies
    • Eliminate duplicate documents
    • Identify privacy data exposures
    • Identify and declare records that were not previously identified
    • Identify high value content
    • Migrating required content to a structure
    Solution
    • Average cost runs from $225K to $35M
    • Savings of $4.00 - $7.04 per record by eliminating manual tagging
    • Ensures compliance and reduces potential litigation exposures
    • Taxonomy navigation is 36% - 48% faster
    • Savings 2.5 hours per user per day
    • Reduces migration costs
    • Ensures compliance and protection of content assets
    Benefit
  • What Is The Problem?
    Human Behavior
    Inconsistent, Subjective, & Costly
    ?
    Access Rights
    Records Retention Code
    Server Content with Appropriate Metadata, Retention Codes, and Rights Management Templates
    Metadata Tagging
    Records Management
    Confidential Secure Data
    Tagged for Search
    Collaboration Portal
  • Windows Rights Management
    Metadata, Auto-classification, Taxonomies Drive Business Value
    conceptClassifier for SharePoint
    Semantic Metadata Tagging
    Increase Information Retrieval Precision for Search
    Records Retention Code Tagging
    Concept Classifier for SharePoint
    Automatic Content Type Updating
    Records
    Management
    Confidential
    Secure Data
    Appropriate Storage & Preservation
    Tagged for Search
    Collaboration
    Portal
    www.conceptsearching.com
  • USAF Human Performance ClearinghouseGOAL : Leverage Existing USAF, AFDW, and AFMS License Agreements to Enable IM, RM, & Privacy & Security Compliance
    Requirements
    • DoDD 8320 (Data Sharing in a Net-Centric DoD)
    • DoDD 5015 (Records Management)
    • USAF Privacy Act Program & HIPAA
    • Freedom of Information Act (FOIA)
    Data Privacy
    Migration
    Migration
    Records Management
    eDiscovery & FOIA
    Search
    Distribution Statement A: Approved for public release; distribution is unlimited.
    311 ABG/PA No. 09-488, 16 Oct 2009
    Distribution Statement A: Approved for public release; distribution is unlimited.
    311 ABG/PA No. 09-488, 16 Oct 2009
  • Thanks for your time!
    Email: marketing@conceptsearching.com
    Visit us: http://www.conceptsearching.com