Some corporate leaders think that meeting is
a waste of time.
Make sure that there is absolutely no
Check if it can be done by other methods. If it
is about passing information, meeting may
not be the best methods. You can you it easily
by email.If your reason is, we always have
meeting on Monday, forget it.
Always prepare the agenda and distribute it
to the participants in advance so that they
too can prepare for the meeting.
The amount of time taken to prepare the
agenda will always be less then the extra time
required if you were having no agenda.
Keep the number of participants to the
The effective number is between 6 to 10.
More then that will be too many and will not
be conducive to open discussion.
Prepare for the meeting. If you need your
subordinates to tell you the jobs progress, get
them to send email to you.
It will be a boring moment to hear the staffs
telling their boss what they are doing.
Always start on time and end it on time.
The boss has to set this as an example, if the
boss is late, then the next time the staff will
have no respect of the timing.
Make it a ruling, all communication must be
silent. It will be upsetting to speak to a group
when some are reading their email or texting
Have a short break to allow them to check
their mail or hand phone.
The minutes must be sent at latest on the
next day. If you have a full time scriber of
minutes then within minutes after the
It defeat the very purpose of the meeting if
you do not record it.
The author had work with an international airline
for more than 35 years, the last 10 years
in Training and development.
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