How to conduct meeting

1,973 views

Published on

some corporate leaders consider meetings to be time wasting. It is true if not conducted properly. The following tips help to improve it.

Published in: Education
0 Comments
2 Likes
Statistics
Notes
  • Be the first to comment

No Downloads
Views
Total views
1,973
On SlideShare
0
From Embeds
0
Number of Embeds
2
Actions
Shares
0
Downloads
101
Comments
0
Likes
2
Embeds 0
No embeds

No notes for slide

How to conduct meeting

  1. 1. Joha rahman http://jobsskills-joha.blogspot.com/
  2. 2.  Some corporate leaders think that meeting is a waste of time.  Make sure that there is absolutely no alternative.  Check if it can be done by other methods. If it is about passing information, meeting may not be the best methods. You can you it easily by email.If your reason is, we always have meeting on Monday, forget it.
  3. 3.  Always prepare the agenda and distribute it to the participants in advance so that they too can prepare for the meeting.  The amount of time taken to prepare the agenda will always be less then the extra time required if you were having no agenda.
  4. 4.  Keep the number of participants to the minimum.  The effective number is between 6 to 10.  More then that will be too many and will not be conducive to open discussion.
  5. 5.  Prepare for the meeting. If you need your subordinates to tell you the jobs progress, get them to send email to you.  It will be a boring moment to hear the staffs telling their boss what they are doing.
  6. 6.  Always start on time and end it on time.  The boss has to set this as an example, if the boss is late, then the next time the staff will have no respect of the timing.
  7. 7.  Make it a ruling, all communication must be silent. It will be upsetting to speak to a group when some are reading their email or texting the message.  Have a short break to allow them to check their mail or hand phone.
  8. 8.  The minutes must be sent at latest on the next day. If you have a full time scriber of minutes then within minutes after the meeting.  It defeat the very purpose of the meeting if you do not record it.
  9. 9. Blog: http://jobsskills-joha.blogspot.com/ The author had work with an international airline for more than 35 years, the last 10 years in Training and development. eMail : mktg@joharahman.com

×