What is Cataloging The Big Question LIB 630 Classification and Cataloging Spring 2009 Do we need to be FRBRizing, or what?
What is Cataloging? <ul><li>cataloging  </li></ul><ul><ul><li>The process of creating  entries  for a  catalog .  In  libr...
2 kinds of cataloging <ul><li>Original cataloging </li></ul><ul><li>Copy cataloging </li></ul>January 16, 2010 What is cat...
What is original cataloging?  <ul><li>original cataloging  </li></ul><ul><ul><li>Preparation of a  bibliographic record  f...
Copy cataloging? <ul><li>copy cataloging  </li></ul><ul><ul><li>Adaptation of a pre-existing  bibliographic record  (usual...
But what are we actually doing when we catalog a book or whatever? <ul><li>We’re entering information about the book (or w...
What is a card catalog? <ul><li>card catalog   </li></ul><ul><ul><li>A list of the  holdings  of a  library ,  printed , t...
Online catalog? <ul><li>online catalog   </li></ul><ul><ul><li>A  library   catalog  consisting of a collection of  biblio...
Why make this distinction? <ul><li>There are those who call an online catalog the “online card catalog” or something simil...
Elements of cataloging <ul><li>From ODLIS  definition : </li></ul><ul><ul><li>bibliographic description </li></ul></ul><ul...
What information do you put into the catalog, then? <ul><li>Basic bibliographic information (AKA  bibliographic descriptio...
What is bibliographic description? <ul><li>The official international  </li></ul><ul><li>definition: </li></ul><ul><ul><li...
What is the prescribed order? <ul><ul><li>Area 1:  title and statement of responsibility (for example: author, editor, art...
What is the punctuation? January 16, 2010 What is cataloging? Slide  from presentation  Introduction to Description: Histo...
An Example January 16, 2010 What is cataloging? Slide  from presentation  Introduction to Description: History of Catalogi...
What do the punctuation symbols mean? <ul><li>[ . . . ]  usually means that what’s included within the [ ] is the General ...
What’s the advantage of having everything so standardized? <ul><li>You can recognize and read a bibliographic record, no m...
An example in English January 16, 2010 What is cataloging? Main title GMD—format realia =real-life object.  i.e. Calli is ...
An example in German January 16, 2010 What is cataloging? Title GMD=General Material Designation (in this case:  electroni...
An example in Bulgarian January 16, 2010 What is cataloging? Author Title Subtitle (or GMD?) Statement of responsibility E...
ISBD in an online catalog /  shows statement of responsibility, i.e. author, follows General Material  Designation Spaces ...
What does AACR2 have to do with this? <ul><li>Anglo-American Cataloguing Rules (AACR)  </li></ul><ul><ul><li>A detailed se...
Do we need to learn all these rules? <ul><li>If you plan on specializing as a cataloger, especially in a large research li...
Will there be an AACR3? <ul><li>Yes and no—FRBR is coming! </li></ul>January 16, 2010 What is cataloging?
What is FRBR? <ul><li>Functional Requirements for Bibliographic Records </li></ul><ul><li>Either F-R-B-R or “Ferber” </li>...
Goal of cataloging  <ul><li>FRBR </li></ul><ul><li>To enable a  person to: </li></ul><ul><ul><li>Find </li></ul></ul><ul><...
Do we need FRBR? January 16, 2010 What is cataloging?
And then there’s RDA <ul><li>What’s RDA? </li></ul><ul><ul><li>RDA: Resource Description and Access is the new standard fo...
What’s FRBR got to do with RDA? <ul><li>What is FRBR and what is its relationship to RDA?  </li></ul><ul><ul><li>FRBR prov...
What Is Cataloging 2003 version
What Is Cataloging 2003 version
What Is Cataloging 2003 version
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What Is Cataloging 2003 version

  1. 1. What is Cataloging The Big Question LIB 630 Classification and Cataloging Spring 2009 Do we need to be FRBRizing, or what?
  2. 2. What is Cataloging? <ul><li>cataloging </li></ul><ul><ul><li>The process of creating entries for a catalog . In libraries , this usually includes bibliographic description , subject analysis , assignment of classification notation , and activities involved in physically preparing the item for the shelf , tasks usually performed under the supervision of a librarian trained as a cataloger . British spelling is cataloguing . See also : cataloging agency , Cataloging and Classification Section , cataloging-in-publication , centralized cataloging , cooperative cataloging , copy cataloging , descriptive cataloging , encoding level , and recataloging . </li></ul></ul><ul><ul><ul><li>Online Dictionary of Library and Information Science, ODLIS </li></ul></ul></ul>January 16, 2010 What is cataloging?
  3. 3. 2 kinds of cataloging <ul><li>Original cataloging </li></ul><ul><li>Copy cataloging </li></ul>January 16, 2010 What is cataloging?
  4. 4. What is original cataloging? <ul><li>original cataloging </li></ul><ul><ul><li>Preparation of a bibliographic record from scratch, without the aid of a pre-existing catalog record for the same edition , more time-consuming for the cataloger than copy cataloging . </li></ul></ul><ul><ul><li>i.e.: Do-it-yourself cataloging! </li></ul></ul>January 16, 2010 What is cataloging?
  5. 5. Copy cataloging? <ul><li>copy cataloging </li></ul><ul><ul><li>Adaptation of a pre-existing bibliographic record (usually found in OCLC , RLIN , NUC , or some other bibliographic database ) to fit the characteristics of the item in hand, with modifications to correct obvious errors and minor adjustments to reflect locally accepted cataloging practice, as distinct from original cataloging (creating a completely new record from scratch). Synonymous with derived cataloging . </li></ul></ul><ul><ul><li>i.e. Copy from others cataloging! </li></ul></ul>January 16, 2010 What is cataloging?
  6. 6. But what are we actually doing when we catalog a book or whatever? <ul><li>We’re entering information about the book (or whatever!) into the library’s catalog, so that when patrons are searching, they can find what they’re looking for, or, at least, something that will help them find an answer to their question. </li></ul>January 16, 2010 What is cataloging?
  7. 7. What is a card catalog? <ul><li>card catalog </li></ul><ul><ul><li>A list of the holdings of a library , printed , typed, or handwritten on catalog card s, each representing a single bibliographic item in the collection . Catalog cards are normally filed in a single alphabetical sequence ( dictionary catalog ), or in separate sections by author , title , and subject ( divided catalog ), in the long narrow drawers of a specially designed filing cabinet, usually constructed of wood ( click here to see an example). Most large- and medium-sized libraries in the United States have converted their card catalogs to machine-readable format. Also spelled card catalogue . Compare with online catalog . </li></ul></ul>January 16, 2010 What is cataloging?
  8. 8. Online catalog? <ul><li>online catalog </li></ul><ul><ul><li>A library catalog consisting of a collection of bibliographic record s in machine-readable format , maintained on a dedicated computer that provides uninterrupted interactive access via terminal s or workstation s in direct, continuous communication with the central computer. Although the software used in online catalogs is proprietary and not standardized , most online catalogs are searchable by author , title , subject heading , and keywords , and most public and academic libraries in the United States provide free public access, usually through a Web -based graphical user interface . Click here to log on to the online catalog of the Library of Congress in Washington, D.C. Synonymous with OPAC . </li></ul></ul><ul><ul><li>OPAC= online public access catalog </li></ul></ul>January 16, 2010 What is cataloging?
  9. 9. Why make this distinction? <ul><li>There are those who call an online catalog the “online card catalog” or something similar. </li></ul><ul><li>There are no cards on the computer, so that calling the online computer the “card” catalog is a misnomer </li></ul><ul><li>“ Card” refers only to the medium the catalog appears on </li></ul><ul><ul><li>PLEASE DON’T DO IT! </li></ul></ul>January 16, 2010 What is cataloging?
  10. 10. Elements of cataloging <ul><li>From ODLIS definition : </li></ul><ul><ul><li>bibliographic description </li></ul></ul><ul><ul><li>subject analysis </li></ul></ul><ul><ul><li>assignment of classification notation (which is essentially what classification is) </li></ul></ul><ul><ul><li>activities involved in physically preparing the item for the shelf </li></ul></ul>January 16, 2010 What is cataloging?
  11. 11. What information do you put into the catalog, then? <ul><li>Basic bibliographic information (AKA bibliographic description ): </li></ul><ul><ul><li>Author, title, publisher, date </li></ul></ul><ul><ul><li>Edition </li></ul></ul><ul><li>Basic physical information ( physical description ): </li></ul><ul><ul><li>Size, no. of pages, whether illustrated, if it has a bibliography and/or index </li></ul></ul><ul><ul><li>Format (book, recording, electronic, etc.) </li></ul></ul><ul><li>Subject information (AKA subject analysis ) </li></ul>January 16, 2010 What is cataloging?
  12. 12. What is bibliographic description? <ul><li>The official international </li></ul><ul><li>definition: </li></ul><ul><ul><li>International standard bibliographic description (ISBD)  / recommended by the ISBD Review Group ; approved by the Standing Committee of the IFLA Cataloguing Section. </li></ul></ul>January 16, 2010 What is cataloging?
  13. 13. What is the prescribed order? <ul><ul><li>Area 1: title and statement of responsibility (for example: author, editor, artist). </li></ul></ul><ul><ul><li>Area 2: edition. </li></ul></ul><ul><ul><li>Area 3: material-dependent information (for example, the scale of a map or the duration of a sound recording ). </li></ul></ul><ul><ul><li>Area 4: publication and distribution. </li></ul></ul><ul><ul><li>Area 5: physical description (for example: size and number of pages in a book or number of CDs in the same jewel case ). </li></ul></ul><ul><ul><li>Area 6: series. </li></ul></ul><ul><ul><li>Area 7: notes. </li></ul></ul><ul><ul><li>Area 8: standard number ( ISBN , ISSN ). </li></ul></ul><ul><ul><ul><li>International Standard Bibliographic Description From Wikipedia , the free encyclopedia. http://en.wikipedia.org/wiki/International_Standard_Bibliographic_Description </li></ul></ul></ul>January 16, 2010 What is cataloging?
  14. 14. What is the punctuation? January 16, 2010 What is cataloging? Slide from presentation Introduction to Description: History of Cataloging Codes Spaces before and after the special punctuation (which is shown in red)! GMD=General material designation. New rules: [ ] not ( )
  15. 15. An Example January 16, 2010 What is cataloging? Slide from presentation Introduction to Description: History of Cataloging Codes Notice the spaces! Title Author Edition Author
  16. 16. What do the punctuation symbols mean? <ul><li>[ . . . ] usually means that what’s included within the [ ] is the General Material Designation, i.e. physical or electronic or other format </li></ul><ul><li>: usually means that what comes first is the main title and what comes after is the subtitle (if there are spaces BEFORE and AFTER) OR what comes first is the place of publication and what comes after is the publisher (if there is NO space BEFORE the : ) </li></ul><ul><li>/ means that what follows is the “statement of responsibility”, i.e. author, editor, etc </li></ul>January 16, 2010 What is cataloging?
  17. 17. What’s the advantage of having everything so standardized? <ul><li>You can recognize and read a bibliographic record, no matter what language or script it’s written in </li></ul><ul><li>You can tell what’s being described, no matter what kind of material it is </li></ul>January 16, 2010 What is cataloging?
  18. 18. An example in English January 16, 2010 What is cataloging? Main title GMD—format realia =real-life object. i.e. Calli is a cat (deceased) Subtitle Statement of responsibility Publication info Physical description Series info Slide 14 from CATALOGING: Ticket to the Past, the Present, and the Future © 2000 Arlene G. Taylor Edition and edition responsi-bility
  19. 19. An example in German January 16, 2010 What is cataloging? Title GMD=General Material Designation (in this case: electronic resource) Subtitle Statement of responsibility Publication area Series information Standard Number Physical Description
  20. 20. An example in Bulgarian January 16, 2010 What is cataloging? Author Title Subtitle (or GMD?) Statement of responsibility Edition area Publication area Physical description
  21. 21. ISBD in an online catalog / shows statement of responsibility, i.e. author, follows General Material Designation Spaces before and after punctuation to separate sections
  22. 22. What does AACR2 have to do with this? <ul><li>Anglo-American Cataloguing Rules (AACR) </li></ul><ul><ul><li>A detailed set of standardized rules for cataloging various types of library materials . . . which is divided into two parts: rules for creating the bibliographic description of an item of any type, and rules governing the choice and form of entry of heading s (access points) in the catalog . </li></ul></ul>January 16, 2010 What is cataloging? Click here to read a brief history of AACR2 , courtesy of the JSC .
  23. 23. Do we need to learn all these rules? <ul><li>If you plan on specializing as a cataloger, especially in a large research library, where you will be doing a lot of original cataloging, then you will need to learn the rules. </li></ul><ul><li>As an LMS, most of your cataloging will be copy cataloging, so that a general awareness of the rules will be all you need—plus knowing where to look them up! </li></ul>January 16, 2010 What is cataloging?
  24. 24. Will there be an AACR3? <ul><li>Yes and no—FRBR is coming! </li></ul>January 16, 2010 What is cataloging?
  25. 25. What is FRBR? <ul><li>Functional Requirements for Bibliographic Records </li></ul><ul><li>Either F-R-B-R or “Ferber” </li></ul><ul><li>A report in 7 languages (soon to add simplified and traditional Chinese) </li></ul><ul><li>A “conceptual model” </li></ul><ul><ul><li>entities </li></ul></ul><ul><ul><li>attributes </li></ul></ul><ul><ul><li>Relationships </li></ul></ul>This comes from the Powerpoint presentation below:
  26. 26. Goal of cataloging <ul><li>FRBR </li></ul><ul><li>To enable a person to: </li></ul><ul><ul><li>Find </li></ul></ul><ul><ul><li>Identify </li></ul></ul><ul><ul><li>Select </li></ul></ul><ul><ul><li>Obtain </li></ul></ul><ul><li>Cutter ( 19 th century cataloging pioneer) </li></ul><ul><li>To enable a person to find a book of which either </li></ul><ul><ul><li>the author </li></ul></ul><ul><ul><li>the title </li></ul></ul><ul><ul><li>the subject </li></ul></ul><ul><li>...is known </li></ul><ul><li>To show what the library has </li></ul><ul><ul><li>by a given author </li></ul></ul><ul><ul><li>on a given subject </li></ul></ul><ul><ul><li>in a given kind of literature </li></ul></ul><ul><li>To assist in the choice of a book </li></ul><ul><ul><li>as to its edition (bibliographically) </li></ul></ul><ul><ul><li>as to its character (literary or topical) </li></ul></ul>Adapted from FRBR; or, How I learned to stop worrying and love the model
  27. 27. Do we need FRBR? January 16, 2010 What is cataloging?
  28. 28. And then there’s RDA <ul><li>What’s RDA? </li></ul><ul><ul><li>RDA: Resource Description and Access is the new standard for resource description and access designed for the digital world. Built on the foundations established by AACR2, RDA provides a comprehensive set of guidelines and instructions on resource description and access covering all types of content and media. </li></ul></ul>January 16, 2010 What is cataloging?
  29. 29. What’s FRBR got to do with RDA? <ul><li>What is FRBR and what is its relationship to RDA? </li></ul><ul><ul><li>FRBR provides the conceptual foundation for RDA. RDA will include the FRBR terminology when appropriate . . . will use the FRBR attributes as the basis for specific data elements to be included in bibliographic descriptions, will address FRBR relationships, and will use the FRBR user . . . as the basis for defining a set of mandatory data elements. </li></ul></ul>January 16, 2010 What is cataloging?
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